Deputy Bursar – Projects, Budgeting and Capital Development Employment Opportunity – Kyambogo University

Organization: Kyambogo
University
Duty Station:
Kampala, Uganda
Reports to: University
Bursar
About US:
Kyambogo University
is the second largest Public University in Uganda. Since its formation in 2003,
the University has established itself as one of the leading Universities in
Uganda offering a number of academic programmes in line with vocational
education, teacher training, hands-on engineering, special needs training,
social sciences, pure and applied sciences, entrepreneurship and management
that meet the Market remands and development needs of the Country. The
Strategic Focus Areas of the University include: Teaching Learning; Research,
Innovation and Knowledge Generation; Physical Infrastructure, Facilities and
ICT Development; Institutional Development and Strategic Marketing.
Job Summary:  The Deputy Bursar – Projects, Budgeting and
Capital Development will ensure efficient and effective financial management of
projects undertaken by the University and to develop appropriate strategies for
budgeting and monitoring all different operations of the University. The
incumbent will also ensure efficient and effective management of payroll and
timely payment of salaries and wages.
Key Duties and Responsibilities: 
  • Formulate appropriate strategies for budgeting and monitoring all
    the revenue and expenditure relating to capital development projects and
    operational activities.
  • Ensure timely preparation of corporate budget and annual budget by
    consulting and coordinating all Deans of Faculty, Directors of School and
    Heads of Departments.
  • Compile and analyse financial information to prepare entries to
    accounts such as cash books entry journals ad general ledger accounts.
  • Ensure timely preparation and production of payroll.
  • Ensure timely and accurate payment of salaries and wages.
  • Review all financial transactions to ensure they are properly
    documented in accordance with accounting policies and procedures.
  • Ensure the analysis of financial information on assets, liabilities
    and capital development projects to ensure that balance sheet, surplus and
    loss statements and other reports to summarize current and projected
    financial position are prepared.
  • Audit contracts, orders, and vouchers and preparing reports to
    substantiate individual transactions prior to settlement.
  • Ensure proper maintenance of financial information system to cover
    general ledger, job costing as well as a fixed assets management register
    for documenting acquisition, maintenance, valuation, depreciation,
    capitalization, replacement and disposal of assets.
  • Ensure the reconciliation of all income statements against
    expenditure to ensure that records of income, creditors and debtors are
    completed at the end of each month.
  • Review analysis of activities, costs, operations and forecast data
    to determine the progress of each project against budget.
  • Prepare each project against budget.
  • Prepare monthly and quarterly financial reports.
  • Assist the University Bursar in preparing final accounts.
Key Outputs:
  • Appropriate strategies for budgeting and monitoring revenue and
    expenditure developed.
  • Corporate budget timely prepared.
  • Financial information analysed.
  • Payroll timely prepared and produced.
  • Salaries and wages accurately and timely paid.
  • Financial information on assets, liabilities and capital development
    projects maintained and analysed.
  • Reconciliation of income statements against expenditure carried out.
  • Monthly and quarterly financial reports prepared.

Qualifications, Skills and Experience: 
  • The applicant must hold a Master’s degree in Commerce, Accounting
    and Finance or Business Administration (accounting or Finance Option)
  • Bachelor’s degree in Commerce, Economic (Finance Option) Accounting
    and Finance of Business Administration
  • Full professional Accounting qualification such as ACCA, CPA or
    ICMA.
  • Should have strong leadership and communication skills.
  • Must be a member of a recognised professional accounting body like
    the Institute of Certified Public Accounts of Uganda (ICPAU) or
    equivalent.
  • A minimum of three (3) years’ working experience at the level of
    Senior Assistant Bursar or equivalent level from a reputable organisation.
  • Age limit: below
    55 years at the time of application
How to Apply:
All suitably
qualified and interested persons who meet the minimum requirements should
submit their applications together with the following:
  • A detailed and up-to-date Curriculum
    Vitae.
  •  Certified copies of academic transcripts,
    certificates, and professional qualifications, appointment letters, and in
    case of health workers; registration certificates and valid practicing
    license from relevant professional bodies.
  •  Names and addresses of three referees.
  • Copies of the National Identity Card,
    birth certificate or copies of relevant pages of the passport and National
    ID indicating the applicant’s date of birth.
Applications should
be addressed to:
Director Human
Resources,
Kyambogo University,
Second Floor,
Administration Block (Records Office)
P.O. Box 1,
Kyambogo, Kampala.
Uganda
Deadline: 29th June 2018
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