The Ugandan Jobline

• Point of contact for accounting issues
• Accounts receivables tasks
• Accounts payables tasks
• Weekly requisitions and payments tasks
• Credit control tasks
• Taxes, social security and other levies
  tasks
• Documentation
• Reporting.

• Act as the point of contact for both
  internal and external parties for all accounting related issues.
• Liaise with and manage relationships
  with finance partners e.g. auditors, banks e.t.c.
• Ensure that the company is complying
  with all government accounting and financial regulations.
• Perform accounting and clerical work.
• Work with and review output from any
  outsourced partners e.g. finance, auditors e.t.c.
• Provide assistance and support to company
  staff.
• Work in accordance with established
  standards, procedures and applicable laws.

• Draft all invoices and share with the
  OM-EF for approval before sending them.
• Timely send invoices to the relevant
  parties.
• Regularly follow up and remind relevant
  parties about timely payment of invoices via phone call, email or in
  person visits.
• Post payments by recording cash, checks,
  bank transfer and all payment transactions.
• Bank all collections in a timely manner.
• Regularly update and share records of
  amounts received with the relevant persons.
• Prepare and regularly review the
  accounts receivables report to track due dates and defaulters.

• Receive, verify and record all invoices
  from suppliers or that fall in the accounts payable category.
• Track invoice ageing and ensure timely
  payment to relevant parties.
• Follow up and get required proofs of
  payment from relevant parties.
• Review and verify supplier accounts by
  reconciling monthly statements and resolve invoice or payment
  discrepancies.

• Receive and compile weekly requisitions
  and approved expenditures.
• Draft the weekly payables and share with
  C-level management for approval.
• Process approved payments.
• Prepare cheques and process their
  signing and withdrawal or receipt by relevant parties.
• Withdraw petty cash and disburse and
  report on usage.

• Collect amounts owed to the company from
  relevant parties and provide them required proofs of payment and
  documentation.
• Make phone calls, send email and make in
  person visits to defaulting customers to ensure timely collection of
  outstanding balances.
• Draft demand notes for defaulters and
  share with the OM-EF for approval before sending.
• Send approved demand notes to customers
  and regularly follow up with relevant parties until payment is effected in
  time.
• Review and reconcile customer disputes
  regarding payment of outstanding balances.
• Provide customer service regarding
  collection issues, process customer refunds, process and review account
  adjustments and short payments.
• Advise the OM-EF, where necessary,
  regarding negotiation of payment plans with customers.
• Advise the OM-EF, where necessary,
  regarding bad debts.

• Regularly compile and submit to the
  OM-EF for approval all declarations of taxes, social security and other
  levies.
• Ensure that all levies are declared /
  submitted in time to the relevant parties.
• Ensure timely payment of levies and
  advise where penalties may be accruing.
• Keep an up to date record of taxes and
  levies declarations and payments and share with the relevant persons when
  needed.
• Work with contact points from the
  relevant parties to reconcile the company accounts with them.
• Collect and file all proofs of payments.

• Verify the accuracy of invoices and
  other accounting documents or records.
• Update and maintain accounting journals,
  ledgers and other records detailing financial business transactions (e.g.,
  disbursements, expense vouchers, receipts, accounts payable).
• Where necessary, enter data into
  computer system.
• Reconcile records with internal and
  external parties.
• Keep organized and up to date hard and
  soft copy files of all accounting information.

• Compile data and prepare required draft
  accounting reports and share with the OM-EF for review and approval before
  sending.
• Prepare requested budgets.
• Share reviewed and approved reports with
  the relevant parties.
• Attend meetings where necessary.

• Ensure business is conducted with high
  integrity, confidentiality and that behavior aligns with company values.
• Implement and abide by all quality,
  health, safety and environment (QHSE) policies.
• Perform assigned QHSE roles and
  responsibilities.
• Work with support departments to ensure
  smooth operations.
• Recommend actions to resolve
  discrepancies.
• Research and track accounting
  discrepancies and recommend to the OM-EF for resolution.
• Perform other relevant tasks as
  assigned.

• The applicant must hold a higher diploma
  level or certification in accounting or related field
• Three years of work experience in a
  related field. A Bachelor’s degree in accounting is desirable.
• Knowledge of book keeping, NSSF filing,
  URA and tax filing.
• Experience with credit control and
  collections
• Attention to detail.
• Strong customer service and
  interpersonal skills
• Excellent written and spoken English
  language skills
• Strong oral, written and listening
  communication skills
• Ability to multi-task, prioritize, and
  manage time effectively
• Ability to work under pressure and out
  of regular work hours
• Ability to work both independently and
  in a team-oriented, collaborative environment.
• Proficient computer skills, including
  Microsoft Office Suite (Word, PowerPoint, Excel, and G-Suite
  applications).

• Previous accounting work experience
• Finance education / experience
• Strong analytical skills
• Strong organizational skills

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