UN Senior Supply Associate Job Opportunities – United Nations High Commissioner for Refugees (UNHCR)

Job Title:       Senior
Supply Associate
Organisation: United
Nations High Commissioner for Refugees (UNHCR)
Position No.: 10027119
Vacancy Notice: 034/2018
Duty Station: Kampala,
Uganda
Post Grade: GL7
About UNHCR:
The Office of the
United Nations High Commissioner for Refugees was established on December 14,
1950 by the United Nations General Assembly. UNHCR’s mandate under the Statute
of the Office of the United Nations High Commissioner for Refugees is to lead
and co-ordinate action for international protection to refugees; seek permanent
solutions for the problems of refugees and safeguard refugee rights and
well-being. UNHCR has an additional mandate concerning issues of statelessness,
as it is given a designated role under Article 11 of the 1961 Convention on the
Reduction of Statelessness.
Job Summary: The
Senior Supply Associate (Procurement) supports procurement activities within
Headquarters. The incumbent maintains regular contact on a working level on
routine issues with other Units, Sections, Divisions at Headquarters, and UNHCR
field offices, UN agencies, NGOs and commercial contractors in the area to
facilitate procurement activities. The incumbent directly supervises general
service staff in the office, and reports to the (Associate/Assistant) Supply
Officer. The duties of the incumbent are to support and monitor the procurement
process with in the specific area covered by the organisational unit while
exercising efficiency in the procurement process.
Key Duties and Responsibilities:
  • Conduct spend analyses using historical spend data to identify
    trends that can be used to plan procurement activities and Frame
    Agreements
  • Assist country/field offices on procurement planning for goods by
    providing cost estimates for items and transportation
  • Prepare plans for procurement and delivery of relief items according
    to operational needs.
  • Analyse matters relating to procurement activities, and deliver
    information on all procurement activities within area of responsibility
  • Provide guidance and advice on UNHCR procurement policies and
    procedures to support and assist requesting sections
  • Evaluate purchase requisitions to ensure that specifications,
    delivery dates and all other requirements are in order.
  • Process requests received for procurement of assigned goods/products
  • Draft and dispatch quotation requests and/or tenders
  • Assist in the evaluation of offers and draft bid-tabulations.
  • Prepare and review proposals for award of contracts to the Committee
    on Contracts.
  • Prepare Purchase Orders and send confirmations, requests for inspection
    and other correspondence
  • Keenly monitor the manufacture/transport of ordered goods to ensure
    timely delivery
  • Establish Frame Agreements for the required item or item group
  • Identify, assess and select vendors based on their capability for
    delivering commodities and services. Coordinate activities of vendors
    performing supply related activities, and ensure that they understand and
    adhere to relevant UNHCR rules and procedures.
  • Monitor performance of vendors under Frame Agreements by analysing
    the products and delivery performance
  • Maintain vendor and item master databases.
  • Prepare and review proposals for award of contracts to the Committee
    on Contracts.
  • Participate in Committee on Contracts meetings, probe unclear issues
    and participate with expert procurement advice, when requested. Follow up
    on decisions or actions from the Committee.
  • Adapt local supply chain structures to be consistent with the
    operational needs.
  • Ensure effective information flow in the supply chain and adapt
    local process to the prevailing environment
  • Monitor the quality and accuracy of supply chain related data in
    relevant business systems.
  • Compile and analyse statistical information, identify trends and
    developments in supply chain related matters that will assist in decision
    making.
  • Disseminate, promote commitment to and monitor compliance with
    UNHCR’s global policies, standards and guidance on supply chain
    management.
  • Perform any other responsibility deemed necessary or as delegated by
    the Supervisor in order to meet the level of service requires by the
    organisation.
Key Performance Indicators:
  • UNHCR supply chain rules and procedures are applied in a consistent,
    effective and transparent manner
  • UNHCR delivers timely and quality goods and services to persons of
    concern.
  • UNHCR has effective partners to support supply activities within
    areas of responsibility.

Qualifications, Skills and Experience:
  • The ideal candidate for the United Nations UNHCR Senior Supply
    Associate career opportunity should have completed secondary school
    education with post-secondary training / certificate in supply chain,
    procurement, logistics, business administration, commerce, economics or
    related field.
  • At least eleven years of previous relevant job experience
  • Excellent knowledge of English and working knowledge of another UN
    language and /or local language
  • Competency in any other UN language(s)
  • Supply Chain learning programmes and/or other procurement/logistics
    related.
How to Apply:
All interested
Ugandan nationals who wish to join the United Nations High Commissioner for
Refugees (UNHCR) in the aforementioned capacity are encouraged to click on the
link below and follow the application instructions after reviewing the job
details.
Deadline: 28th May 2018
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