UN Jobs – Senior Procurement Assistant – International Organization for Migration (IOM)

Job Title:        Senior
Procurement Assistant
Organization: International
Organization for Migration (IOM)
Duty Station: Kampala,
Uganda
Reports to: Logistics
and Procurement Officer
About US:
Established in 1951,
International Organization for Migration (IOM) is the leading
inter-governmental organization in the field of migration and works closely
with governmental, intergovernmental and non-governmental partners. IOM is
dedicated to promoting humane and orderly migration for the benefit of all. It
does so by providing services and advice to governments and migrants.
Job Summary: The
Senior Procurement Assistant will be responsible for carrying out procurement
and logistics functions in accordance with IOM’s regulations, rules and
procedures:
Key Duties and Responsibilities:  
  • Render support in the planning,
    implementation, controlling and monitoring aspects related to procurement
    and logistical needs to support SSCos Project and any other IOM’s
    humanitarian activities within the mission, including: organize and
    maintain systems/procedures for procurement, supply and contracting of
    goods/works/services, documentation, equipment up-grading, assets
    management,
  • Work closely with the Logistics and
    Procurement Officer regarding procurement and service requests and
    requirements, to consolidate overall mission procurement requirements and
    optimize purchasing power.
  • The Senior Procurement Assistant will
    participate in planning procurement actions and analysis of procurement
    requests.
  • Ensure that the Purchase Requisition
    Forms submitted to Procurement Unit are perfectly completed; regarding
    needful signatures, and WBS/s. Ensure financial authorization is received
    from the Program Managers, RMO, CoM, and GPSU/MAC according to Purchase
    Authorization Threshold.
  • Ensure with Finance Unit that
    appropriate funds are available for each purchase.
  • Identify service providers and participate
    in evaluation of vendors against performance, reliability, quality, price,
    delivery in respect of organizations’ best interests and donor mandates.
  • The Senior Procurement Assistant will
    also solicit and analyze bids for conformity to specified requirements,
    conduct supplier appraisals and select suppliers.
  • Taking under consideration while
    conducting a bidding process, the value of money, quality, compatibility,
    payment method, warranty, after selling services, and the company profile
    / reputation.
  • Make sure to get a suitable delivery
    period which meets the projects implementation schedule.
  • Follow-up on purchase orders status and
    keep customers abreast of estimated time of delivery or any changes that
    may affect or modify the pre-determined delivery conditions.
  • Ensure through established procedures,
    that all received goods/works/services are in accordance with the terms
    and specifications of the respective PO/Contracts.
  • By coordination with the Logistics
    procurement officer, ensure that LEG Dept in Geneva has reviewed and
    endorsed the agreements/contracts prior the signature.
  • Ensure that the “Goods Receipt Notes”
    are acknowledged by the Requisitioner when the services/works are rendered
    and/or the goods are received and perform MIGO in PRISM.
  • Send all goods and assets to field
    offices using most efficient way.
  • Liaise with field offices and field
    procurement assistants to confirm all items sent are properly received and
    PRISM is updated.
  • Conduct first review of vendor invoices
    and verify compliance with POs/Contracts and goods/works/services
    received.
  • Submit with supporting documentation
    Payment Requests to the Finance Unit to execute in-Mission Payments or
    Mission Payment Requests (MPR). Follow up with the Finance Unit to ensure
    that suppliers’ accounts are settled on time.
  • Liaise with the local/private
    transportation companies concerning transport and delivery of goods to the
    field locations. Coordinate the loading/offloading of the cargo when
    needed and hire a sufficient labor to cover the job properly.
  • Participate in Inter-agency for a,
    including the procurement Working Group and Logistics Cluster when called
    upon
  • Monitor the vendors for the compliance
    to the contractual agreements.
  • Undertake any other duties as may be
    assigned.

Qualifications, Skills and Experience:
  • The International Organization for
    Migration (IOM) Senior Procurement Assistant job opportunity should hold a
    Bachelor’s degree or Higher in Purchasing and Supplies, Business
    Administration or any other related and relevant field from an accredited
    academic institution with four years of relevant professional experience;
    or High School degree/Certificate in the above fields with six years of
    relevant professional experience.
  • Relevant experience in Logistics and
    Procurement;
  • Should be a member or have Certification
    of C.I.P.S (Chartered institute of Purchasing and Supply) or its
    equivalent
  • Maintains confidentiality, discretion
    and accuracy in appropriate areas of work;
  • Proven ability to coordinate work of
    others, within and outside IOM;
  • Work experience in an international
    organization preferred;
  • Ability to perform well under pressure
    and flexibility in handling unexpected work assignments as and when
    required;
  • Ability to communicate effectively both
    orally and in writing
  • Ability to work in a multicultural
    environment
  • Good at negotiating, networking and
    dealing with numbers
  • Fair knowledge in using office equipment
    and excellent knowledge in spreadsheet programs like Excel, Word and mail
    exchange
How to Apply:
All suitably
qualified and interested candidates should send their updated resumes with
three references electronically to hruganda@iom.int. The subject of your
email should be the Reference Number and Position Title i.e. “SVN: 03/05/018
Senior Procurement Assistant.” Please ensure that send your attachments as ONE
DOCUMENT in PDF. The title of your attachment should be your full name.
NB: Since
the system is automated, if you do not follow the above mentioned instruction
your application may be missed by the system.
Deadline: 27th May 2018
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