The Ugandan Jobline

• Effectively coordinates actions relative to the administration of
  human resources activities, e.g. recruitment, placement, promotion,
  performance appraisal, job classification reviews, separation of staff
  members, training, etc., ensuring consistency in the application of the UN
  rules and procedures.
• Defines conditions of service, duties and responsibilities, and
  privileges and entitlements under the Staff Rules and Regulations.
• Leads, oversees and coordinates the preparation and implementation
  of the section work program and budget execution to ensure compatibility
  with work priorities and objectives, taking into account the most
  effective use of resources.

• Monitors and reviews the work programme and budget by conducting
  regular and special reviews to assess progress of actual work versus the
  programme plan. Coordinates the production of programme reports.
• Monitors budgetary allocations through regular reviews; drafts
  routine and ad hoc outputs; and provides effective monitoring reports and
  data. Identifies deviations from plans and proposes corrective measures.
• Defines requirements and work with systems units with respect to
  improving budget reporting systems and cost effective utilization of
  program resources.
• Develops procedures and implement same to ensure that accounting and
  financial management controls are consistent with UN policy and practice.
• Supervises and/or provides guidance on financial administration and
  management information issues and practices to colleagues.
• Provides guidance and leadership to more junior staff.

• Assists the Office of the CSCMS in promoting/establishing/reviewing
  strategic administrative policies, procedures, practices, standards and
  tools consistent with UN policy and practice;
• Prepares concise reports, assessments, rationales, and presentation
  to facilitate decision- making on policy and operational issues and
  produces major/complex reports, providing
• substantive input in preparation for management;
• Oversees work related to procurement, billing and receipt of income
  from various services, operational travel programme, procurement
  monitoring and evaluation of vendor contracts/payment to vendors and
  individual contractors for services.
• Performs other related work as required.

• The ideal candidate for the United Nations Organization
  Stabilization Mission in the Democratic Republic of the Congo (MONUSCO)
  Administrative Officer job placement should hold an advanced university degree
  (Master’s degree or equivalent) in business or public administration,
  Procurement, finance, Operations and supply chain management, logistics or
  related areas. A first-level university degree in combination with
  additional two years of qualifying experience may be accepted in lieu of
  the advanced university degree.
• At least five years of progressively responsible experience in
  administration, logistics, supply chain, accounting, Project or Program
  management or related field is required.
• Previous experience at the international level or a post-conflict
  environment or other type of field operation is required.
• Previous experience with the United Nations administrative policies
  and practices, as well as the staff and financial rules and regulations is
  desirable.
• Languages:  fluency in English (both oral and
  written) is required.

• Professionalism:
  Knowledge of administrative, budgetary, financial and human resources
  policies and procedures. Ability to apply various United Nations administrative
  rules and regulations in work situations. Conceptual analytical and
  evaluate skills to conduct independent research and analysis. Ability to
  identify issues, formulate opinions, make conclusions and recommendations.
  Shows pride in work and in achievements; demonstrates professional
  competence and mastery of subject matter; is conscientious and efficient
  in meeting commitments, observing deadlines and achieving results; is
  motivated by professional rather than personal concerns; shows persistence
  when faced with difficult problems or challenges; remains calm in
  stressful situations. Takes responsibility for incorporating gender
  perspectives and ensuring the equal participation of women and men in all
  areas of work.
• Planning and Organizing: Develops clear goals that are consistent with agreed strategies;
  identifies priority activities and assignments; adjusts priorities as
  required; allocates appropriate amount of time and resources for
  completing work; foresees risks and allows for contingencies when
  planning; monitors and adjusts plans and actions as necessary; uses time
  efficiently.
• Communication:
  Speaks and writes clearly and effectively; listens to others, correctly
  interprets messages from others and responds appropriately; asks questions
  to clarify, and exhibits interest in having two-way communication; tailors
  language, tone, style and format to match audience; demonstrates openness
  in sharing information and keeping people informed.

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