UN Administrative Officer Jobs – United Nations Organisation Stabilization Mission in the Democratic Republic of the Congo (MONUSCO)

Job Title:     Administrative
Officer
Organization: United
Nations Organisation Stabilization Mission in the Democratic Republic of the
Congo (MONUSCO)
Duty Station: Entebbe,
Uganda
Job Opening Number: 18-Administration-MONUSCO-97233-F-Entebbe (M)
Reports to: Chief
Supply Chain Management Services
Job Grade: P3
About US:
Following the
signing of the Lusaka Ceasefire Agreement in July 1999 between the Democratic
Republic of the Congo (DRC) and five regional States (Angola, Namibia, Rwanda,
Uganda and Zimbabwe) in July 1999, the Security Council established the United
Nations Organization Mission in the Democratic Republic of the Congo (MONUC) by
its resolution 1279 of 30 November 1999, initially to plan for the observation
of the ceasefire and disengagement of forces and maintain liaison with all
parties to the Ceasefire Agreement. Later in a series of resolutions, the
Council expanded the mandate of MONUC to the supervision of the implementation
of the Ceasefire Agreement and assigned multiple related additional tasks.
Job Summary: The
Administrative Officer provide support in these sub-functional specialties such
as administration of logistics activities, planning, programming/budgeting, and
implementing, monitoring and evaluation of business functions.
Key Duties and Responsibilities:  Within delegated authority, the incumbent
will be responsible for the following duties:
Human resources
management:
  • Effectively coordinates actions relative to the administration of
    human resources activities, e.g. recruitment, placement, promotion,
    performance appraisal, job classification reviews, separation of staff
    members, training, etc., ensuring consistency in the application of the UN
    rules and procedures.
  • Defines conditions of service, duties and responsibilities, and
    privileges and entitlements under the Staff Rules and Regulations.
  • Leads, oversees and coordinates the preparation and implementation
    of the section work program and budget execution to ensure compatibility
    with work priorities and objectives, taking into account the most
    effective use of resources.
Budget and finance:
  • Monitors and reviews the work programme and budget by conducting
    regular and special reviews to assess progress of actual work versus the
    programme plan. Coordinates the production of programme reports.
  • Monitors budgetary allocations through regular reviews; drafts
    routine and ad hoc outputs; and provides effective monitoring reports and
    data. Identifies deviations from plans and proposes corrective measures.
  • Defines requirements and work with systems units with respect to
    improving budget reporting systems and cost effective utilization of
    program resources.
  • Develops procedures and implement same to ensure that accounting and
    financial management controls are consistent with UN policy and practice.
  • Supervises and/or provides guidance on financial administration and
    management information issues and practices to colleagues.
  • Provides guidance and leadership to more junior staff.
General
administration:
  • Assists the Office of the CSCMS in promoting/establishing/reviewing
    strategic administrative policies, procedures, practices, standards and
    tools consistent with UN policy and practice;
  • Prepares concise reports, assessments, rationales, and presentation
    to facilitate decision- making on policy and operational issues and
    produces major/complex reports, providing
  • substantive input in preparation for management;
  • Oversees work related to procurement, billing and receipt of income
    from various services, operational travel programme, procurement
    monitoring and evaluation of vendor contracts/payment to vendors and
    individual contractors for services.
  • Performs other related work as required.

Qualifications, Skills and Experience:
  • The ideal candidate for the United Nations Organization
    Stabilization Mission in the Democratic Republic of the Congo (MONUSCO)
    Administrative Officer job placement should hold an advanced university degree
    (Master’s degree or equivalent) in business or public administration,
    Procurement, finance, Operations and supply chain management, logistics or
    related areas. A first-level university degree in combination with
    additional two years of qualifying experience may be accepted in lieu of
    the advanced university degree.
  • At least five years of progressively responsible experience in
    administration, logistics, supply chain, accounting, Project or Program
    management or related field is required.
  • Previous experience at the international level or a post-conflict
    environment or other type of field operation is required.
  • Previous experience with the United Nations administrative policies
    and practices, as well as the staff and financial rules and regulations is
    desirable.
  • Languages:  fluency in English (both oral and
    written) is required.
Personal Competencies:
  • Professionalism:
    Knowledge of administrative, budgetary, financial and human resources
    policies and procedures. Ability to apply various United Nations administrative
    rules and regulations in work situations. Conceptual analytical and
    evaluate skills to conduct independent research and analysis. Ability to
    identify issues, formulate opinions, make conclusions and recommendations.
    Shows pride in work and in achievements; demonstrates professional
    competence and mastery of subject matter; is conscientious and efficient
    in meeting commitments, observing deadlines and achieving results; is
    motivated by professional rather than personal concerns; shows persistence
    when faced with difficult problems or challenges; remains calm in
    stressful situations. Takes responsibility for incorporating gender
    perspectives and ensuring the equal participation of women and men in all
    areas of work.
  • Planning and Organizing: Develops clear goals that are consistent with agreed strategies;
    identifies priority activities and assignments; adjusts priorities as
    required; allocates appropriate amount of time and resources for
    completing work; foresees risks and allows for contingencies when
    planning; monitors and adjusts plans and actions as necessary; uses time
    efficiently.
  • Communication:
    Speaks and writes clearly and effectively; listens to others, correctly
    interprets messages from others and responds appropriately; asks questions
    to clarify, and exhibits interest in having two-way communication; tailors
    language, tone, style and format to match audience; demonstrates openness
    in sharing information and keeping people informed.
NB: The
United Nations does not charge a fee at any stage of the recruitment process
(Application, interview meeting, processing, or training). The United Nations
does not concern itself with information on applicants’ bank accounts.
How to Apply:
All suitably
qualified and interested Ugandan Nationals who wish to join the United Nations
Organisation Stabilization Mission in the Democratic Republic of the Congo,
MONUSCO in the aforementioned capacity are encouraged to apply online at the
link below.
Deadline: 25th May 2018
For more of the
latest jobs, please visit https://www.theugandanjobline.com or
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