Transport Officer International NGO Jobs – Mercy Corps

Job
Title:         
 Transport
Officer
Organization: Mercy
Corps
Duty Station: Uganda
Reports to:
MEL Specialist
About US:
Mercy Corps is an
International NGO that exists to alleviate poverty and oppression by helping
people build secure, productive and just communities. Mercy Corps has been
fully registered in Uganda as an operational NGO. Currently Mercy Corps has an
office in Kampala and is implementing Food Security programs which comprise of
Water and Sanitation, Livelihood and Agriculture and Conflict Mitigation
Management Program in North and North Eastern Uganda. We implement programs in
the northern districts of Pader, Kitgum, Agago, Lamwo, Kaabong, Abim and Kotido
with funding from USAID, USDA, Walmart Foundation, SDC, DFID as well as other
private donations.
Job Summary: The
Transport Officer will work within the Operations department, committed to
provide reliable and compliant support to program activities in order to
achieve efficient service to program beneficiaries. The Transport Officer will
provide safe, transport services for MC program and support staff in the
described Area of Responsibility (AOR). Through enforcing the established Mercy
Corps Fleet Management Policy Guidelines, the Transport Officer will adhere to
all traffic and MC safety rules and follow the transport guidelines required by
the MC transport department. In addition to these duties the Transport Officer
manages the safety of all assigned vehicles and keeps proper records of vehicle
related documentation.
Key Duties and Responsibilities:
Transport
Management
:
  • General management of agency vehicles in co-operation with the
    Operations Director
  • Ensure that all vehicles are safe and road-worthy
  • Ensure that all vehicles have proper on-board vehicle documentation.
  • Maintain administrative vehicle files for each vehicle
  • Continuous tracking of vehicle log-sheets; responsible for monthly
    compilation and submission of log-sheets.
  • Schedule vehicle use to meet programmatic and operational needs
  • Ensure trip tickets are used by program staff and approved by
    necessary persons
  • Maintain vehicle movement board daily
  • Oversee and ensure proper use of the vehicles.
  • Oversee fuel consumption purchase and tracking including
    coordination with gas station(s)
  • Organize cleaning of vehicles
  • Organize regular service schedules for vehicles
  • Maintain service schedule files
  • Ensure major repairs are done in a timely manner
  • Track vehicle expenses in accordance with the respective procurement
    policy
  • File Monthly Vehicle Consumables sheet for each vehicle separately
  • Order and maintain stock of spare parts and consumables.
  • Manage drivers’ leave schedules ensuring smooth operation of the
    fleet
  • Coordinate with Human Resources to ensure proper tracking of
    drivers’ HR file
  • Ensure drivers are licensed and trained
  • Actively participate in hiring and disciplinary measures for
    drivers.
  • Coordinate with communications department to ensure regular vehicle
    communications.
  • Ensure security measures for vehicles such as parking, storage of
    keys, emergency supplies, etc
  • Work in close coordination with Security, organize levies as needed
    for field trip
  • Ensure that security incident reports are completed and filed (if
    related to vehicles)
  • Ensure that accident reports are completed and filed
  • Responsible for oversight of vehicle rentals including tracking of
    leases and payments.
Asset Management:
  • Act as Asset Controller for MC Uganda
  • Tasked with the maintenance a computerized asset database of all
    assets belonging to Mercy Corps Uganda program (includes coordination with
    finance department)
  • Assist with implementation of asset tracking system including use of
    asset tags, movement of assets and upkeep of an asset register.
  • Making of asset MC System as it could be centralized through main
    office Kampala.
  • All other activities as assigned to ensure the smooth logistics
    operation;
  • Conduct himself/herself both professionally and personally in such a
    manner as to bring credit to Mercy Corps and to not jeopardize its
    humanitarian mission in Uganda.

Qualifications, Skills and Experience:
  • The ideal candidate for the Mercy Corps Transport Officer job
    opportunity should hold a Bachelor’s Degree in Transport and Logistics
    Management or a closely related field.
  • At least three years’ experience in vehicle fleet management
    preferred
  • Computer literacy skills; strong MS-Excel and MS Word skills
  • Good spoken and written English
  • Valid drivers’ license and extensive driving experience with a clean
    record
  • Thorough technical knowledge of Toyota Land Cruiser and Toyota Hilux
    vehicles
  • Conscientious with an excellent sense of judgment
  • Excellent organizational skills
  • Ability to work simultaneously on multiple tasks
  • Willingness and ability to work effectively with a wide variety of
    people
  • Ability to work as part of a team and coordinate with project
    personnel.
How to Apply:
All suitably
qualified and interested candidates should send their online applications to
the Senior HR and Legal Manager by clicking the link below. Please clearly
state your salary requirements on the cover letter, attach your CV (with 3
referees), and copies of academic qualifications/certificates.
Deadline:  8th June 2018
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