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Procurement Officer Job Opportunities - Private Education Development Network (PEDN)

Job Title:        Procurement Officer
Organization: Private Education Development Network (PEDN)
Duty Station: Kampala, Uganda
Report to: Finance/Administration Director

About US:
The Private Education Development Network (PEDN) is a Ugandan registered non-profit organization started in 2004 with a mission to empower young people in Uganda through innovative and demands led entrepreneurial interventions that enable them transform their livelihoods and communities. The organization directly works with in - school youth (primary, secondary and higher institutions of learning) between 10-35 years across Uganda. We also engage parents, school administration, teachers, and government officials as indirect beneficiaries of the activities within our program areas below. 1. Financial Literacy and Inclusion 2. Market led hands on skills training for youth 3. Entrepreneurship and Business Skills Development 4. Mentorship, and career guidance

Job Summary: The Procurement Officer will take lead in the procurement process at PEDN compiling the procurement plan, bidding documents, participate in the bidding and evaluation process, pre-contract negotiation, and preparing and issuing approved contract documents in accordance with the PPDA Act 2003 and the PEDN procurement manual.

Key Duties and Responsibilities:  
  • The Procurement Officer will coordinate the preparation of procurement plans by user departments;
  • Follow up with the user departments on the initiation of works procurements and on submission of technical inputs to the statement of requirements;
  • The incumbent will also ensure that all the submissions to the procurement Committee are prepared in a timely manner as defined in the procurement regulations; 4. Follow-up and implement decisions of the procurement committee and submit regular updates on status to the Manager;
  • Prepare and publish bid notices (adverts) and issue approved bidding documents for procurements;
    • Actively participate in pre-bid meetings, site visits, clarifications, bid closings and bid openings for works procurements;
    • Prepare monthly and other reports as scheduled in the PPDA Regulations, PEDN Procurement Manual and submit to the Finance Director;
    • Participate in the drafting of contract documents and submit to Manager;
    • File and reference all procurement related documents and records;
    • Regularly monitor implementation of contracts;
    • Pre-qualification of service providers following the PEDN procurement manual.
    • Quickly respond to audit queries in the procurement of works.
  • Support management and staff follow the PEDN procurement manual through capacity building and technical guidance.

Qualifications, Skills and Experience:
  • The applicant for the PEDN Procurement Officer- career opportunity should hold a Honor’s Degree in Procurement, Economics or any other relevant Degree from a recognized University;
  • Additional qualification in Chartered Institute of Purchasing and Supplies CIPS) is an added advantage;
  • A minimum of three years’ experience in public procurement with at least two (2) years working on in a well established non-profit organization.
  • Prior exposure and experience in the preparation of construction and consultancy bidding documents, evaluation reports and contracts is required
  • Computer literacy skills are mandatory 4. Ability to work as part of a team and to develop subordinates
  • Previous experience in the preparation of construction and consultancy bidding documents, evaluation reports and contracts is required
  • Excellent interpersonal, particularly staff/management relations, oral and written communication skills;
  • Ability to work and produce accurate results in an environment with multiple and challenging tasks;
  • Impeccable level of integrity.

How to Apply:
All suitably qualified and interested candidates should E-mail their cover letters, curriculum vitae, and academic documents to procurement@pedn.org  or drop sealed them in an envelope marked “JOBS/PEDN/18/007” at our head offices

Address to:

The Human Resource Committee,
Private Education Development Network (PEDN),
Plot 1618, Bukoto – Kisaasi Road,
P.O Box 5099, Kampala – Uganda

Deadline: 21st May 2018 by 5:00pm

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