Fresher Operations Officer Non-profit Jobs – Seed Global Health

Job Title:    Operations Officer
Organisation: Seed
Global Health
Duty Station: 
Kampala, Uganda
Reports to: Country
Director
About US:
Seed Global Health
is a non-profit organization which strives to strengthen health education and
delivery in places facing a dire shortage of skilled health professionals. We
do this by teaching and training physicians, nurses, and midwives to help save
lives and improve health. By working with partner countries to meet their
long-term health care human resource needs, we can achieve a future in which
every country has a robust health workforce that is able to meet the health
needs of its population.
Job Summary: The
Operations Officer contributes his/her energy, passion and skills primarily to
supporting Seed’s Uganda country program in a fast-paced office during a time
of rapid growth. The Operations Officer supports various operations and program
functions (including human resources, corporate administration, facilities
management, country office operations, and general admin) and manages special
projects related to organizational needs and priorities as requested by the
Country Director.
Key Duties and Responsibilities: 
Program and
representational support:
  • Attend internal country team meetings
    and follow up with respective Seed departments on agreed follow up items
    and represent the organization at selected meetings.
  • Research and synthesize information to
    inform planning, strategic decision-making activities and grant proposals.
  • Responding promptly to queries and
    internal requests for information.
  • Support the Country Director in tracking
    the Uganda country work plan and ensuring deadlines are met, including by
    maintaining an ongoing master record of pending activities for the country
    office.
Administrative
Support:
  • Provide general administrative support
    to the Country Director, including coordinating travel, scheduling
    meetings, and creating and distributing written materials.
  • Coordinate with external partners and
    Seed Boston office to set up meetings and draft itineraries for upcoming
    visits and travels.
  • Work closely with the Boston office to
    establish country office operational systems, including administrative,
    financial, and educator support systems.
  • Manage Uganda corporate registration
    deliverables, including annual corporate renewals and regular filings with
    tax authorities, in collaboration with Boston office and third-party
    administrators.
  • Manage country office procurement,
    including generating a database of providers for goods and services
    commonly required by the country office, regular procurement of office
    supplies, assisting
  • Seed partners with program related
    purchases, and coordinating deliveries and pickups of office or other
    supplies.
  • Provide updates to Seed partners as
    instructed or delegated by Country Director.
Finance support
  • Administer country office bank account,
    including correspondence with bank, preparation of monthly cash flow
    requests and monthly reconciliations.
  • Administer country office petty cash
    account disbursements and reconciliation.
  • Track country office operations budget
    in close collaboration with Country Director and Boston staff.
Educator Support
  • Assist in the onboarding of Educators,
    including working with Uganda legal counsel and Boston office to obtain
    necessary licensure and work permits.
  • Work closely with Educators regarding
    Educator’s submission of deliverables, housing needs, and other
    administrative needs.
  • Assist Country Director and Boston
    Operations team with administering Educator safety and security protocols
    and responding to needs as they arise

Qualifications, Skills and Experience:
  • The applicant must hold a Bachelor’s
    degree in any field from a recognized University
  • Passion and commitment to Seed’s mission
  • Strong sense of accountability, personal
    initiative, and responsibility
  • Excellent interpersonal skills,
    including flexibility and a sense of humor
  • Demonstrated cross-cultural sensitivity
    and ability to build respectful relationships with colleagues from
    different cultural, linguistic, and educational backgrounds;
  • Ability to work collaboratively in a
    fast paced and young organization work environment
  • Experience working with in an NGO
    preferably related to medical and nursing education
  • Excellent analytical, writing and
    synthesis skills
  • Ability to work independently and
    proactively solicit required guidance to attain agreed deliverables
  • Familiarity with Microsoft Office,
    including strong proficiency in Excel
  • Comfortable with high profile liaison
  • Experience in financial and business
    record keeping, including liaising with tax authorities or preparing
    corporate returns, preferred but not required
How to Apply:
All suitably
qualified candidates are encouraged to apply online by submitting a resume and
cover letter at the link below.
Deadline: 1st June 2018 
For more of the latest
jobs, please visit 
https://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline

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