Fresher Logistics/IT Intern NGO Job Opportunities - Agency for Technical Cooperation and Development (ACTED)

Job Title:               Logistics/IT Intern
Organisation: Agency for Technical Cooperation and Development (ACTED) 
Duty Station: Kampala, Uganda
Reports to: Logistics Officer

About US:
ACTED (Agency for Technical Cooperation and Development) is a non-governmental organization created in 1993. Independent, private and not-for-profit, ACTED respects a strict political and religious impartiality and operates according to non-discrimination and transparency principles. ACTED’s vocation is to support vulnerable populations worldwide and to accompany them in the construction of a better future. The programmes implemented by ACTED in Africa, Asia, Middle East and Latin America/Caribbean, aim at addressing the needs of the populations affected by wars, natural catastrophes and/or economic and social crisis. ACTED has been present in Uganda since 2007, and currently implements its interventions in Karamoja, WestNile, South West and Northern Uganda.

Key Duties and Responsibilities:  
  • Ensures that organization Procurement Guidelines are strictly applied;
  • Collects all the day-to-day order forms and ensures the timely procurement of project and office necessary goods and services, in a transparent and accountable manner;
  • Collect quotations from the market respecting the specifications of the request and purchase procedure.
  • Handle procurement according to procurement scenarios requirement.
  • Ensure transportation for the item to the requester by coordinating with the user departments.
  • Get a receipt against the delivery. (waybill, internal delivery note, reception…)
  • Management of all administrative aspects and all paper work in logistic department;
  • Follow-up of the orders from with program managers and head of departments;
  • Follow-up of the deliveries of consignments, being continually in touch with stock keepers to ensure that the deliveries are being done promptly, pushing the contractors  to carry out their responsibilities;
  • Follow-up of the FLAT folders, making sure that every contract has all supporting documents attached;
  • Keeping a computerized track of all purchases- OFU and Assist(ACTED online);
  • Working closely with Finance department regarding allocation of purchases and reparation of vehicles;.
  • Management of assets, controlling and checking that the asset’s inventory and follow-up is being properly done;
  • Inventory management following ACTED warehouse management procedures.
IT Responsibilities
  • Install and configure computer hardware operating systems and applications
  • Monitor and maintain computer systems and networks
  • Talk staff or clients through a series of actions, either face-to-face or over the phone, to help set up systems or resolve issues
  • Troubleshoot system and network problems, diagnosing and solving hardware or software faults
  • Replace parts as required
  • Provide support, including procedural documentation and relevant reports
  • Follow diagrams and written instructions to repair a fault or set up a system
  • Support the roll-out of new applications
  • Set up new users' accounts and profiles and deal with password issues
  • Respond within agreed time limits to call-outs
  • Work continuously on a task until completion (or referral to third parties, if appropriate)
  • Prioritize and manage many open cases at one time
  • Rapidly establish a good working relationship with customers and other professionals, such as software developers
  • Test and evaluate new technology
  • Conduct electrical safety checks on computer equipment.

Qualifications, Skills and Experience:
  • The applicant for the ACTED Logistics/IT Intern job placement should possess a Bachelor’s degree in Information Technology, Logistics and Procurement as an added advantage
  • One year of experience in Procurement, Logistics and Information Technology especially with NGO as an added advantage.
  • Ability to travel and work under pressure
  • Excellent communication skills (both spoken and written) and ability to work as a team player
  • Computer literacy Skills i.e. proficiency in MS Excel and MS Word.
  • Flexibility and adaptability
  • Strong team spirit

How to Apply:
All suitably qualified and interested candidates should send their updated CVs, cover letters, certified copies of academic documents and daytime telephone numbers of three professional referees to with the subject line should read “Logistics Intern” or you can also hand deliver your credentials to ACTED Office, Plot 1102, Nsambya Road, Kampala. Uganda

Deadline: 14th May 2018 by 5:00pm

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