45 No Experience A' Level Field Representative Job Opportunities - Marketing Arina (U) Ltd

Job Title:     Field Representative (45 No Experience Job Opportunities) Organization:  Marketing Arina (U) Ltd Duty Station:  Kampala...

Fresher Logistics/IT Intern NGO Job Opportunities - Agency for Technical Cooperation and Development (ACTED)

Job Title:               Logistics/IT Intern
Organisation: Agency for Technical Cooperation and Development (ACTED) 
Duty Station: Kampala, Uganda
Reports to: Logistics Officer

About US:
ACTED (Agency for Technical Cooperation and Development) is a non-governmental organization created in 1993. Independent, private and not-for-profit, ACTED respects a strict political and religious impartiality and operates according to non-discrimination and transparency principles. ACTED’s vocation is to support vulnerable populations worldwide and to accompany them in the construction of a better future. The programmes implemented by ACTED in Africa, Asia, Middle East and Latin America/Caribbean, aim at addressing the needs of the populations affected by wars, natural catastrophes and/or economic and social crisis. ACTED has been present in Uganda since 2007, and currently implements its interventions in Karamoja, WestNile, South West and Northern Uganda.

Key Duties and Responsibilities:  
  • Ensures that organization Procurement Guidelines are strictly applied;
  • Collects all the day-to-day order forms and ensures the timely procurement of project and office necessary goods and services, in a transparent and accountable manner;
  • Collect quotations from the market respecting the specifications of the request and purchase procedure.
  • Handle procurement according to procurement scenarios requirement.
  • Ensure transportation for the item to the requester by coordinating with the user departments.
  • Get a receipt against the delivery. (waybill, internal delivery note, reception…)
  • Management of all administrative aspects and all paper work in logistic department;
  • Follow-up of the orders from with program managers and head of departments;
  • Follow-up of the deliveries of consignments, being continually in touch with stock keepers to ensure that the deliveries are being done promptly, pushing the contractors  to carry out their responsibilities;
  • Follow-up of the FLAT folders, making sure that every contract has all supporting documents attached;
  • Keeping a computerized track of all purchases- OFU and Assist(ACTED online);
  • Working closely with Finance department regarding allocation of purchases and reparation of vehicles;.
  • Management of assets, controlling and checking that the asset’s inventory and follow-up is being properly done;
  • Inventory management following ACTED warehouse management procedures.
IT Responsibilities
  • Install and configure computer hardware operating systems and applications
  • Monitor and maintain computer systems and networks
  • Talk staff or clients through a series of actions, either face-to-face or over the phone, to help set up systems or resolve issues
  • Troubleshoot system and network problems, diagnosing and solving hardware or software faults
  • Replace parts as required
  • Provide support, including procedural documentation and relevant reports
  • Follow diagrams and written instructions to repair a fault or set up a system
  • Support the roll-out of new applications
  • Set up new users' accounts and profiles and deal with password issues
  • Respond within agreed time limits to call-outs
  • Work continuously on a task until completion (or referral to third parties, if appropriate)
  • Prioritize and manage many open cases at one time
  • Rapidly establish a good working relationship with customers and other professionals, such as software developers
  • Test and evaluate new technology
  • Conduct electrical safety checks on computer equipment.

Qualifications, Skills and Experience:
  • The applicant for the ACTED Logistics/IT Intern job placement should possess a Bachelor’s degree in Information Technology, Logistics and Procurement as an added advantage
  • One year of experience in Procurement, Logistics and Information Technology especially with NGO as an added advantage.
  • Ability to travel and work under pressure
  • Excellent communication skills (both spoken and written) and ability to work as a team player
  • Computer literacy Skills i.e. proficiency in MS Excel and MS Word.
  • Flexibility and adaptability
  • Strong team spirit

How to Apply:
All suitably qualified and interested candidates should send their updated CVs, cover letters, certified copies of academic documents and daytime telephone numbers of three professional referees to Uganda.jobs@acted.org with the subject line should read “Logistics Intern” or you can also hand deliver your credentials to ACTED Office, Plot 1102, Nsambya Road, Kampala. Uganda

Deadline: 14th May 2018 by 5:00pm

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