The Ugandan Jobline

• Ensures that organization Procurement
  Guidelines are strictly applied;
• Collects all the day-to-day order forms
  and ensures the timely procurement of project and office necessary goods
  and services, in a transparent and accountable manner;
• Collect quotations from the market
  respecting the specifications of the request and purchase procedure.
• Handle procurement according to
  procurement scenarios requirement.
• Ensure transportation for the item to
  the requester by coordinating with the user departments.
• Get a receipt against the delivery.
  (waybill, internal delivery note, reception…)
• Management of all administrative aspects
  and all paper work in logistic department;
• Follow-up of the orders from with
  program managers and head of departments;
• Follow-up of the deliveries of
  consignments, being continually in touch with stock keepers to ensure that
  the deliveries are being done promptly, pushing the contractors  to carry out their responsibilities;
• Follow-up of the FLAT folders, making
  sure that every contract has all supporting documents attached;
• Keeping a computerized track of all
  purchases- OFU and Assist(ACTED online);
• Working closely with Finance department
  regarding allocation of purchases and reparation of vehicles;.
• Management of assets, controlling and
  checking that the asset’s inventory and follow-up is being properly done;
• Inventory management following ACTED
  warehouse management procedures.

• Install and configure computer hardware
  operating systems and applications
• Monitor and maintain computer systems
  and networks
• Talk staff or clients through a series
  of actions, either face-to-face or over the phone, to help set up systems
  or resolve issues
• Troubleshoot system and network
  problems, diagnosing and solving hardware or software faults
• Replace parts as required
• Provide support, including procedural
  documentation and relevant reports
• Follow diagrams and written instructions
  to repair a fault or set up a system
• Support the roll-out of new applications
• Set up new users’ accounts and profiles
  and deal with password issues
• Respond within agreed time limits to
  call-outs
• Work continuously on a task until
  completion (or referral to third parties, if appropriate)
• Prioritize and manage many open cases at
  one time
• Rapidly establish a good working
  relationship with customers and other professionals, such as software
  developers
• Test and evaluate new technology
• Conduct electrical safety checks on
  computer equipment.

• The applicant for the ACTED Logistics/IT
  Intern job placement should possess a Bachelor’s degree in Information
  Technology, Logistics and Procurement as an added advantage
• One year of experience in Procurement,
  Logistics and Information Technology especially with NGO as an added
  advantage.
• Ability to travel and work under
  pressure
• Excellent communication skills (both
  spoken and written) and ability to work as a team player
• Computer literacy Skills i.e.
  proficiency in MS Excel and MS Word.
• Flexibility and adaptability
• Strong team spirit

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