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Fresher Admin Jobs - Mailroom Clerk - United States Embassy / US Mission


Job Title:             Mailroom Clerk
Organisation: United States US Embassy, US Mission in Uganda
Duty Station: Kampala, Uganda
Salary: USD 38,468 – USD 56,492 Actual FS salary determined by Washington D.C.
Vacancy Announcement Number: Kampala-2018-019
Open To: U.S. Citizen Eligible Family Members (USEFMs) – All Agencies.

About US Embassy:
The United States Embassy in Kampala, Uganda has enjoyed diplomatic relations with Uganda for over 30 years.  Ambassador Deborah R. Malac currently heads the U.S Mission to Uganda.  The Mission is composed of several offices and organizations all working under the auspices of the Embassy and at the direction of the Ambassador. 

Among the offices operating under the U.S Mission to Uganda are:
  • United States Agency for International Development (USAID)
  • Centers for Disease Control (CDC)
  • Peace Corps 

Job Summary: The Mailroom Clerk will be supporting the day-to-day operations of the DPO and Diplomatic Pouch and Mail. Ensuring the proper transportation of pouch and mail between the Embassy and Airport. The incumbent will also be tasked with dispatching, receiving and distributing all diplomatic pouches and DPO Mail. Receiving and sending international registered and local mail. Preparing and submitting billing reports to the FMO and other Embassy agencies as required. Screening local and international mail for hazardous substances.

Key Duties and Responsibilities:  
DPO and Unclassified Pouch Operations:
·         Assist mailroom clerks in the handling of mail and unclassified pouches as specified in DPO and DPM regulations.
·         As needed, assists clerks with the following: customer service; preparation of insured, certified, and return receipts for customers;
·         Tasked with the delivery and retrieval of DPO mail and unclassified pouch to and from airport;
·         Distribution of incoming mail according to DPO and DPM regulations;
·         In charge of the maintenance of current files of insured and certified mail received;
·         In charge of the maintenance of current files of items received via unclassified pouch; insurance that custom clearance procedures are followed;
·         In charge of the maintenance of DPO and DPM-eligible customer database, including mail forwarding procedures; notification of DPO and DPM users when they have insured/certified/registered mail to retrieve from the mailroom;
·         Tasked with the preparation of AV-7s; submits all DPO and DPM related/requested reports as necessary in a timely manner.
·         Performs consolidation of daily USPS and ILMS transactions and forwards data as necessary. Maintains records of all financial transactions and checks that mail room and contents are secured and assumes legal and financial responsibility for accountable equipment, to include USPS supply stocks and Unclassified pouch bags, tags, and labels.
·         This position description in no way states or implies that these are the only duties to be performed by the incumbent.
·         The Mail Clerk will be required to follow any other instructions and to perform any other duties requested by his or her Agency.


Qualifications, Skills and Experience:
NOTE:  All applicants must address each selection criterion detailed below with specific and comprehensive information supporting each item.
·         The applicants for the US Embassy Mail Clerk job opportunity should hold a High School diploma
·         One year of clerical office experience or customer service is required.
·         Extensive knowledge of FAM/FAH, USPS regulations and Embassy procedures regarding DPO and mail services.
·         Good computer skills and knowledge of the State Department's ILMS program for recording mail transactions and tracking its movement. Plus, understand the proper safeguarding and handling of classified pouches and escort duties outlined in 14 FAM 700. Proficiency of Microsoft suite is required.
·         Ability to perform duties that involve walking, standing, carrying and lifting mailbags up to 70lbs is required.
·         Excellent interpersonal skills are required.
·         Ability to be a team player and adapt to changing priorities.
·         Ability to acquire and maintain a TOP SECRET security clearance
·         Language Proficiency: Level IV (Speaking/Reading/Writing) English is required.

How to Apply:
All those interested in working with the US mission in Kampala should send their applications and strictly adhere to the following:
  • Download a completed and signed Universal Application for Employment as a Locally Employed Staff, Download it Here.
  • Degree/ education transcripts
  • DD-214 – Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)
  • SF-50 (if applicable)
  • List of references

Submit Application To:

Human Resources Office
By email at KampalaHR@state.gov

NB: Your application will be reviewed if you have fulfilled all the requirements including submission of standard file types such as Microsoft Word (.doc) and Adobe Acrobat (.pdf) in a single attachment (No Zipped files, Links or Multiple Attachments) and should not exceed 10MB. Please clearly indicate the position number and title you are applying for on the DS-174 form.

Deadline: 11th May 2018

The US Mission in Kampala provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.  The Department of State also strives to achieve equal employment opportunity in all personnel operations through continuing diversity enhancement programs.

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our Facebook page https://www.facebook.com/UgandanJobline






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