Fresher Accounts Officer NGO Jobs – CARE International

Organization: CARE
Duty Station: 
Kampala, Uganda
About US:
CARE International
is a leading global development and humanitarian organization. In 2014, CARE
worked in 90 countries around the world, supporting 880 poverty-fighting
development and humanitarian aid projects, reaching more than 72 million
people. CARE International in Uganda (CARE) works with others to make a
sustainable improvement in the lives of the very poor, with a focus on women
and girls. Our current program focusses on women and girls’ economic rights,
particularly financial inclusion and governance of natural resources women and
girls depend upon, and on their sexual and reproductive health rights,
including a life free of violence. Our programming is guided by our core values
of excellence, accountability, respect, integrity and transparency.
Job Summary:
The Accounts Officer will perform among other things: data entry into the
Accounts Receivable, Accounts Payable, Cash Management and banking modules of
PeopleSoft. Organizing, transmitting and filing CO monthly financial
information inclusive of vouchers, bank information, financial correspondence
etc. S/He deals with all cash receipts and payments. Ensure the accuracy and
timely processing of the organization’s payments including vendor invoices and
hands-on processing and review of transactions for Arua payments i.e Vouchers,
Expense Reports, receipts, adjustments and monitoring bank balances in full
compliance with the CARE Uganda financial rules, regulations, policies and strategies.
Key Duties and Responsibilities:  
verification and entry of Financial Transactions (65%)
  • Receive PO and non PO based payment
    requests, invoices and advances, payments/settlements.
  • Reject transactions failing to comply
    with documentation and coding requirements.
  • Enter duly authorized payments into FGMS
    per existing procedures and ensure that invoice amounts, currency and
    timing of payments is also recorded and posted.
  • Monthly vendor statement reconciliations
    for PO & non PO based vendors and ensure statements are properly
  • Key in advance settlements and
    liquidations in FGMS payment journal and ensure appropriate balances are
    offset (currency and nature).
  • Book receipts into FGMS once cash or
    cheques have been received by the bank.
  • Book cash conversion (USD- USH) where
  • Enter donor receipts, invoices, and
    apply settlements where applicable.
  • Enter payments into the mobile cash
    transfer platform (Beyonic).
  • Draw cheques and stamp ‘paid’ with the
    correct cheque number and date before forwarding documents to Accounts
    Officer for review.
  • Book appointment with the signatories to
    have the cheques signed.
  • Issue of cheques to both staff and
    vendors. Proper recording of the cheque number, vendor name and amount
    must be done before issue of the cheque.
  • File receipts once received from vendors
    and stamp all the documents ‘paid’.
  • Ensure that the cheque book or leaves
    are kept in a safe and secure place, and also advise the bank immediately
    of the theft or loss of any cheque book or leaves.
Petty Cash
Disbursements and Maintenance (10%)
  • Ensure signing authority approves all
    Travel Expense Reports (TERs), payments with all charging details
  • Ensure all vouchers/invoices are
  • Do regular petty cash count and spot
  • Ensure reimbursements are at 75% of the
    float so that there is cash at any one time.
Cash Management
  • Receive cash and check payments and
    deposit within 24hrs.
  • Ensure receipts are issued for all cash
    received each day
  • Ensure all payments are supported and
    properly coded to enable quick entry in FGMS.
Filing (10%)
  • Maintain an adequate filing system for
    all accounting/FGMS related documentation
  • File all coding slips in sequential
    order. On a weekly basis ensure that all sequential numbers have been
    accounted for and filed accordingly
  • Identify all missing transaction numbers
    and ensure they are found and filed and inform the supervisor when they
    cannot be traced for further follow up
  • Retrieving documents from the archive
    for audit and special requests and recording the transactions on the
    document movement register.
General and other
duties (5%)
  • Enter all Adjusting entries/reclasses as
    maybe requested by the Accounts Officer.
  • Ensure asset register is maintained in
    FGMS by booking all asset receipts and disposals in FGMS as shared by
  • Collect bank statements and dispatch to
    CUHQ at end of every month.
  • Amortize prepayments made during the
  • Assisting Accounts Officer with audits,
    forecasts, and other fiscal planning activities in the Sub-Office
  • Tracking and following up on Accounts
    Receivables/staff advances in compliance to CARE Policy
  • Undertake any other duties that may be
    requested by the Accounts Officer

Qualifications, Skills and Experience:
  • The applicant for the CARE
    International Accounts Officer job placement should preferably have
    completed Secondary Education with CPA II or B. Commerce in Accounting
  • Two years of experience in similar
  • Exposure to Audit Function or Experience
    is a desirable.
  • Administrative Assistance experience is
    an added advantage.
  • Proficiency in Microsoft Office
    including Excel and word and good skills at using financial software
  • Proficiency in English.
How to Apply:
All applicants are
encouraged to send their application letters clearly articulating alignment
with the above profile and an updated detailed (CV) giving day time telephone
contacts and names and addresses of 3 (three) work related referees to
Deadline: 14th May 2018
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