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Finance & Administration Manager Employment Opportunity - Action Africa Help International (AAH)


Job Title:         Finance & Administration Manager
Organisation: Action Africa Help International (AAH)
Duty Station: Kampala, Uganda
Reports to: Country Director

About US:
In 1996, Action Africa Help International (AAIN) became Aktion Africa Hilfe e. V (AAH) and was registered in Munich, Germany from where our founders in 2003 moved the organisation’s headquarters to Kenya. AAH-I now works with refugees, host communities and other marginalized and vulnerable groups in Kenya, Uganda, Somalia and South Sudan, where it operates across a range of sectors that seek to bridge relief to development.

Job Summary: The Finance & Administration Manager will ensure that all financial processes are functioning effectively and efficiently, monitor financial results to detect risks and address them. H/She will plan, execute and evaluate all activities of financial management of AAH-I Uganda Country Programme. The holder will be responsible for creating, reviewing, updating and enforcing compliance of the Programme’s financial policies and procedures.

Key Duties and Responsibilities:  
  • Lead in the country budgeting process and provide technical advice to support proposal writing in line with AAH-I Finance and Resource Mobilisation guidelines and procedures.
  • Supervise, train and appraise country accounting staff, support and maintain a competent & motivated “finance team” through giving constructive feedback, coaching and mentoring in line with the Human Resources Manual.
  • Periodically review and implement financial policies to mitigate any financial risks in line with AAH-I guidelines and donor policies.
  • Monitor all functions and programs/projects under charge are performed within budgetary parameters, to include performing costs control activities, monitoring revenues and expenditures and ensuring sound fiscal control in accordance with Generally Accepted Accounting Practices.
  • Review and monitor accuracy of work generated in the country accounts office in relation to billing, payroll processing, accounts payable, drafting checks and accounts receivable in accordance with Generally Accepted Accounting Practices.
  • Maintain and reconcile bank accounts for all funds from field accounting support personnel.
  • Review reconciliations for accounts payable ledgers to ensure that statutory deductions (PAYE, NSSF, Local Service Tax, withholding tax) have been paid and submitted to statutory authorities in line with the financial policies and regulations of AAH International.
  • Prepare and review annual, quarterly, monthly and weekly cash flow forecasts, based on cash status and generate weekly cash flow reports in line with AAH-I finance guidelines and procedures.
  • Review and monitor the implementation of proper audit trails, verification and reconciliation actions for all processed work to ensure adherence to generally accepted accounting standards and principles, established procedures, departmental guidelines and regulatory requirements.
  • Review receipts, expenditure forms, purchase orders, distributions and disbursement orders for the purpose of ensuring compliance with established regulatory standards.
  • Prepare periodic accounting reports e.g. weekly, monthly and annual reports, drafting and revising codes and ordinances in line with AAH-I financial guidelines and procedures.
  • Plan, manage, coordinate and implement the year end/project end closing processes and procedures for the assigned accounting records, and provide information to auditors in line with the financial policies and regulations of AAH International.
  • Provide technical accounting support and interpretation to management through senior management team meetings and to employees in line with the AAH-I financial guidelines and procedures.

Key Result Areas:
  • Projects and country programme is well informed and supported on budgeting.
  • Financial expenditure is in compliance with Donor contract requirements. A draft annual Country programme budget is prepared 3 months before the year of operation and submitted to HQ.
  • Quarterly country programme financial report is delivered to HQ by the 30th of the following month.
  • Adequate financial systems and controls are implemented and maintained to ensure Debtors; Creditors and Cash balances are reduced.
  • Timely and accurate Donor reports are prepared.
  • Timely planning for Donor and institutional audits


Qualifications, Skills and Experience:
  • The applicant for the Finance & Administration Manager job must hold a Bachelor’s (honors) degree in Commerce, Accounting or Finance
  • Master’s degree in Financial Management, Accounting, Economics or a related field from a recognized institution.
  • Professional qualification in Finance or Accounting (Membership of ACCA, CPA)
  • Five years’ experience in similar or higher position with at least 3 years in a Non-Government Organisation.
  • Good computer applications knowledge in respect to accounting, budgeting and cash control. As a minimum, this would include an understanding of MS Office and Excel coupled with a strong understanding of Finance and accounting software and knowledge of Pastel, Navision.
  • A team player with excellent inter-personal and communication skills
  • A good command of both written and spoken English
  • Patient, understanding and of a pleasant character
  • Excellent Management skills
  • Able to build and develop capacity of others
  • Commitment to the organizational values
  • Age: Between 30-45 years

How to Apply:
All suitably qualified and interested candidates should email application letter and CV (with 3 referees) addressed to recruitke@actionafricahelp.org. The email Subject Line must show the job title of the position applied for. AAH-I is an equal-opportunity employer.

Deadline: 18th May 2018

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline

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