The Ugandan Jobline

•  The Senior Personal Secretary will be managing the Executive
  office, providing secretarial services and ensuring security of the office
  and information
• Providing administrative support for official travel arrangement,
  including itinerary, clearance, tickets and other necessary documents for
  the Office and all Divisions
• The incumbent will be arranging for timely requisition for office
  supplies and stores
• In charge of facilitating information sharing between various
  Offices and stakeholders
• Preparing high quality briefing materials for meetings and
  appointments and taking minutes and dictation
• Coordinating office functions with other Executive offices/Divisions
• In charge of receiving, attending to and direct customers/visitors
  appropriately
• Responsible for managing and updating Office diary, draft responses
  to correspondences and arranging for appointment and meetings as agreed
  with the Executive
• Maintaining good customer relations with employees, customer and the
  general public
• Arranging appointments and meetings as appropriate, including
  arranging agendas and programmes for meetings under the Executive’s docket
  and make follow-up on deadlines, commitment made and action taken
• Creating and maintaining appropriate record and filing sub-system
  for the Office
• Responding to/directing incoming/outgoing calls/mails and liaise
  with the Registry in regard to incoming and outgoing correspondence
• In charge of transcribing and drafting official correspondences,
  memoranda etc.
• Responsible for recommending appropriate system for streamlining
  office operation
• Performing any other duties as Management may assign from time to
  time

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