The Ugandan Jobline

• Ensure all Restless Development staff are trained in procurement
  planning and are aware of the main procurement procedures;
• Ensure that all procurement requests are delivered in a timely
  manner while ensuring that Restless Development purchasing systems and
  relevant donor guidelines are complied with;
• Ensure extensive supplier and market surveys are carried out and a
  preferred supplier list (Vendor Roster) and price lists are established
  and regularly updated;
• Secure best value for money and service benefits on all procurement
  requests;
• Work closely with relevant stakeholders in budget preparation and
  procurement planning and assist in building accurate and extensive budget
  breakdowns and ensure there’s a procurement plan for all budgets.
• Ensure effective performance of the procurement function country
  wide;
• Ensure that all procurement files are completed as per Restless
  Development logistics and financial procedures, and that the paper trail
  is closed off by handover of all documentation to the Finance Department.
• Support to procurement committee to check and prepare documents
  ahead of meetings. Ensure procurements follow policies in place.

• Ensure that all procedures and documents pertaining to Asset
  Management as per the Finance manual are in place and being followed;
• Update monthly fixed assets register and ensure all new assets not
  on warranty are duly engraved and put system in place to track all
  moveable assets such as cameras, projectors, voice recorders to prevent
  loss.

• Ensuring that all aspects of driver and vehicle policy are
  implemented and adhered to and ensure that timetables are in place for
  renewing of insurance/taxation/road licences etc. and that vehicles comply
  with relevant legislation at all times;
• Ensure that all car movements are well planned and plans are adhered
  to and ensure that a car/ motorbike maintenance plan is in place and
  executed to set standards;
• Ensure that checks related to safety of vehicles are carried out on
  a regular basis;
• Ensure that vehicle usage is controlled and monitored (including
  fuel usage, etc.);
• Ensure that all relevant monthly reports are compiled and submitted on
  a monthly basis;
• Carry out line management meetings (LMM) with drivers and guards.
  Ensure a guard roster is in place and Guard emergency phone is functional.
  All drivers should have their objectives in place.

• Ensure contracts and contractual obligations with our landlords in
  HO, Jinja, Karamojong regions are maintained.
• Management of all logistic aspects related to office compound at the
  Kampala office

• Act as the Security Focal Point counterpart for Restless Development
  Uganda on a daily basis (the Head of Restless Development Uganda Hub
  remains in-charge of all security matters)
• Provide support to the Head of Restless Development Uganda Hub to
  ensure that security guidelines for Uganda in general and field locations
  are regularly reviewed, and updated where necessary, and implemented;
• In absence of the Duty Officer, monitor security at all field
  locations on a daily basis, advising the Head of Restless Development
  Uganda Hub of any incidents that occur;
• Compile weekly security reports and issue to the Head of Restless
  Development Uganda Hub
• Follow up incident reporting (safety & security incidents) in
  all bases and ensure that copies of all reports are filed in Kampala

• Support internal and external audit processes.
• Maintain internet and communications for HO, Jinja and Moroto.
  Develop and share internet usage control reports.
• Other duties as required, including occasional work on weekends for
  which time off in lieu can be taken
• Provide immigration support to staff and volunteers as may be
  required from time to time

• The applicant for the Restless Development Assistant Administration
  and Logistics Coordinator job opportunity must hold a Bachelor’s degree in
  Logistics, Engineering, Business, or related field
• At least three years of work experience in relevant field (i.e.
  logistics or administration resources management)
• Extensive knowledge of project management, vehicle management,
  communication systems, IT, procurement, stock control and asset management
  systems
• Effective verbal and written communications skills
• Excellent organisational skills
• Ability to work independently with minimum supervision
• Excellent computer skills including Excel, Word etc.
• Ability to problem solve and make sound operational decisions

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