Administrative and Finance Officer (International UN Jobs) – International Organization for Migration (IOM)

Organization: International
Organization for Migration (IOM)
Duty Station: Kampala,
Uganda
Reports to: Resources
Management Officer (RMO)
Grade: P2
About US:
Established in 1951,
International Organization for Migration (IOM) is the leading
inter-governmental organization in the field of migration and works closely
with governmental, intergovernmental and non-governmental partners. IOM is
dedicated to promoting humane and orderly migration for the benefit of all. It
does so by providing services and advice to governments and migrants.
Job Summary: The
Administrative and Finance Officer will be responsible and accountable for
ensuring the appropriate implementation of Instructions, Regulations and Rules,
which govern IOM Management of resources related to Human Resources (HR),
Financial resources and Procurement matters in the mission.
Key Duties and Responsibilities: 
  • Keenly review and monitor Human Resources Management services in the
    mission in accordance with the Organization’s HR rules, regulations,
    policies, procedures and practices and considering project activities in
    the Mission.
  • Facilitate the maintenance and upkeep of the mission’s HR/Training
    plans, and in conjunction with the Security Unit, ensuring staff
    compliance of all mandatory/recommended security briefings and training.
  • Propose to the management appropriate and effective administrative
    procedures reflecting the mission’s needs. Apply IOM’s Human Resources
    policies, rules and regulations in the mission.
  • Coordinate national and international recruitment processes in the
    mission in close coordination with the RMO and provide support to the
    mission in filling the appropriate staff vacancy needs, ensuring that
    relevant recruitment procedures are effectively and swiftly applied and
    that selected new staff are sufficiently briefed, including through an
    appropriately updated “Welcome Package”, and able to assume functions at
    the Mission in a timely fashion.
  • Work in close coordination with RMO and where applicable with MAC
    and PAC/and or DRM,  analyse and
    interpret the financial regulations and policies of IOM and donors to
    recommend solutions to a wide spectrum of complex financial matters.
  • Assist the RMO in developing and improving finance, human resources
    and procurement internal procedure and practices.
  • Support RMO on audit reports, ad-hoc non-routine reports; ensuring
    that required documentation is supported to financial documents before
    final signatures, ensuring that archived financial documents are available
    in a timely and effective manner.
  • Support the RMO in the supervision of all payment requests ensuring
    that they are timely paid to vendors, with special attention to deliver
    cash management to field offices.
  • Assist in the supervision of Asset Management to ensure all assets
    are reflected in the yearly inventory list.
  • Perform such other duties as may be assigned.

Qualifications, Skills and Experience:
  • The International Organization for Migration (IOM) Administrative
    and Finance Officer job opportunity should hold a Master’s degree in
    Business Administration, Finance Management, Procurement or a related
    field from an accredited academic institution with two years of relevant
    professional experience or a University degree in the above fields with
    four years of relevant professional experience.
  • Professional certification as chartered accountant (CA) or certified
    public accountant (CPA),
  • Chartered Institute of Management Accountants (CIMA), or Association
    of Chartered Certified
  • Accountants (ACCA) will be a distinct advantage.
  • Diverse experience working on complex projects, specially meeting
    timelines and milestones;
  • Knowledge of IOM accounting systems, software and procedures a
    distinct advantage;
  • Experience with International institutions knowledgeable of IPSAS
    and SAP highly desirable and computer literacy;
  • Good knowledge of IOM Financial/HR policies, regulations and
    procedures;
  • Excellent organization skills; analytical and creative thinking;
  • Working experience in developing countries an added advantage.
  • Languages: Fluency
    in English is required. Working knowledge of French and/or Spanish is an
    advantage.
Desirable Competencies:
Behavioral
  • Accountability – takes responsibility
    for action and manages constructive criticisms;
  • Client Orientation – works effectively
    well with client and stakeholders;
  • Continuous Learning – promotes
    continuous learning for self and others;
  • Communication – listens and communicates
    clearly, adapting delivery to the audience;
  • Creativity and Initiative – actively seeks
    new ways of improving programmes or services;
  • Leadership and Negotiation – develops
    effective partnerships with internal and external stakeholders;
  • Performance Management – identify ways
    and implement actions to improve performance of self and others;
  • Planning and Organizing – plans work,
    anticipates risks, and sets goals within area of responsibility;
  • Professionalism – displays mastery of
    subject matter;
  • Teamwork – contributes to a collegial
    team environment; incorporates gender related needs, perspectives,
    concerns and promotes equal gender participation;
  • Technological Awareness – displays
    awareness of relevant technological solutions;
  • Resource Mobilization – works with
    internal and external stakeholders to meet resource needs of IOM.
How to Apply:
All suitably
qualified and interested candidates should apply online at the link below.
Deadline: 5th June 2018
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