UN Senior Supply Associate Jobs – United Nations High Commissioner for Refugees (UNHCR)

Job Title:       Senior
Supply Associate
Organisation: United
Nations High Commissioner for Refugees (UNHCR)
Position No.: 10028886
Vacancy Notice: 023/2018
Duty Station: Kampala,
Post Grade: GL7
About UNHCR:
The Office of the United
Nations High Commissioner for Refugees was established on December 14, 1950 by
the United Nations General Assembly. UNHCR’s mandate under the Statute of the
Office of the United Nations High Commissioner for Refugees is to lead and
co-ordinate action for international protection to refugees; seek permanent
solutions for the problems of refugees and safeguard refugee rights and
well-being. UNHCR has an additional mandate concerning issues of statelessness,
as it is given a designated role under Article 11 of the 1961 Convention on the
Reduction of Statelessness.
Job Summary: The
Senior Supply Associate will manage and support all activities pertaining to
the supply chain function including planning, sourcing, transport, shipping, customs
clearance and warehousing management in the operation. The incumbent will
maintain regular contact on a working level on routine issues with other UNHCR
offices, UN agencies, NGOs, government partners and commercial contractors in
the area to facilitate the operation. The duty of the incumbent is to support
and monitor the management of material resources within the geographical area
covered by the office while exercising efficiency in the use of those resources
Key Duties and Responsibilities:  
  • Prepare plans for delivery of relief
    items according to operational needs.
  • Apply UNHCR’s procurement strategy when
    planning for purchase of important commodities and services.
Operational Support:
  • The incumbent will ensure timely customs
    clearance of consignments.
  • Manage storage of goods according to
    best practices and UNHCR rules and regulations.
  • Coordinate transportation and
    distribution of relief items.
  • Maintain an efficient system for the
    release, distribution and redeployment of goods.
  • Prepare logistical plans, implement
    supply operations and provide information on the status of requests and
    the availability of items in the supply chain.
  • Coordinate activities of implementing
    partners and/or contractors performing supply related activities, and ensure
    that they understand and adhere to relevant UNHCR rules and procedures.
  • Maintain accurate and comprehensive
    records on logistical activities and provide timely reports and updates
    both periodically and on request.
  • Through regular physical verification of
    PPE establish their status.
  • Purpose old and obsolete PPE for
    disposal and plan for arrival of replacement items.
Infrastructure Support:
  • Evaluate purchase requisitions to ensure
    that specifications, delivery dates and all other requirements are in order.
  • The incumbent will also draft and
    dispatch quotation requests and/or tenders, assist in the evaluation of
    offers and draft bid-tabulations and prepare proposals for award of
    contracts to the Committee on Contracts.
  • Prepare Purchase Orders and send
    confirmations, requests for inspection and other correspondence.
  • Regularly monitor the
    manufacture/transport of ordered goods to ensure timely delivery. Provide
    guidance and advice on UNHCR procurement policies and procedures to
    support and assist requesting sections.
  • Implement effective asset and fleet
    management that regularly monitors the asset/fleet pool, saves cost and
    safeguards the investment of the organisation including receipt,
    inspection, registration & marking of new Property, Plant and
    Equipment (PPE), and organisation of the physical verification of PPE.
  • Ensure that PPE agreements are properly
    issued and signed.
  • Ensure proper preparation of disposal
    forms and cases for the Asset Management Board.
  • Organise the disposal of PPE according
    to Asset Management Board decisions. Provides asset management reports,
    customised reports, and gathers information on all assets and provides
    in-depth reports periodically and when requested.
Business Support:
  • Adapt local supply chain structures to
    be consistent with the operational needs.
  • Ensure effective information flow in the
    supply chain and adapt local process to the prevailing environment.
  • Monitor the quality and accuracy of
    supply chain related data in relevant business systems.
  • Compile and analyse statistical
    information, identify trends and developments in supply chain related
    matters that will assist in decision making.
  • Disseminate, promote commitment to and
    monitor compliance with UNHCR global policies, standards and guidance on
    supply chain management.
  • Any other responsibility deemed
    necessary or as delegated by the Head of Supply Management Service in
    order to meet the level of service required by the organisation
Key Performance Indicators:
  • UNHCR delivers timely and quality goods
    and services to persons of concern in compliance with supply chain rules
    and procedures.
  • Effective local support is provided to
    UNHCR supply chain to develop an infrastructure that accommodates the
    needs of its operation.
  • Local liaison with partners effectively
    supports supply activities.
  • Identify, assess and select vendors
    based on their capability for delivering commodities and services.
    Maintain vendor and item master databases.
  • Guide senior management on resources
    allocation to support on-going operations.
  • Determine shipment methods, routes and
    delivery schedules to meet demand in the most timely manner.
  • Enforce compliance of supervised staff
    with relevant UNHCR regulations, rules and procedures and appraise their

Qualifications, Skills and Experience:
  • The ideal candidate for the United
    Nations Senior Supply Associate career opportunity should have completed
    secondary school education with post-secondary training/certificate in
    Commerce, Business Administration, Economics, Marketing or a related
  • At least eleven years of previous
    relevant professional job experience.
  • Completion of UNHCR learning programmes
    or specific training relevant to functions of the position such as the
    Supply Chain Learning Programme (SCLP).
  • Other UN procurement and logistics training
    such as IAPSO and UNPD
  • Knowledge and working experience of
    PeopleSoft MSRP Supply Chain applications
  • Fluency in English and working knowledge
    of another relevant UN language
How to Apply:
All interested Ugandan
nationals who wish to join the United Nations High Commissioner for Refugees
(UNHCR) in the aforementioned capacity are encouraged to click on the link
below and follow the application instructions after reviewing the job details.
Deadline: 10th April 2018
For more of the latest jobs,
please visit https://www.theugandanjobline.com or
find us on our facebook page https://www.facebook.com/UgandanJobline

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