UN Finance Analyst Job Opportunities – United Nations Population Fund (UNFPA)



Job Title:      Finance Analyst
Organization: United Nations Population Fund (UNFPA)
Duty Station: Kampala,, Uganda
Job ID: 15312
Grade Level: ICS 8
(NOA)                            
Reports to: International Operations Manager 
About UNFPA:
UNFPA, the United Nations Population Fund, is the lead UN agency for
delivering a world where every pregnancy is wanted, every birth is safe, and
every young person’s potential is fulfilled. UNFPA expands the possibilities
for women and young people to lead healthy and productive lives. Since UNFPA
started working in 1969, the number – and rate – of women dying from
complications of pregnancy or childbirth has been halved. Families are smaller
and healthier. Young people are more connected and empowered than ever before.
Job Summary: The Finance
Analyst is responsible for effective delivery of financial services,
transparent utilization of financial resources and management of the CO Finance
Unit. He/she analyzes and interprets the financial rules and regulations and
provides solutions to a wide spectrum of complex financial issues. The Finance
Analyst promotes a collaborative, client-oriented approach consistent with
UNFPA rules and regulations.  The Finance
Analyst supervises and leads staff in the Finance unit. He/she works in close
collaboration with the operations, programme and project teams in the Country
Office (CO) and with UNFPA HQs staff and Government officials ensuring
successful Country Office (CO) performance in Finance. The Finance Analyst
actively participates in local inter-agency coordination to ensure UNFPA’s
needs in common systems and service issues are met. External partners include
other UN agencies, vendors, and other non-UN partners that are essential to the
work of the Finance section.
Key Duties and Responsibilities: 
  • Ensure
    effective and accurate financial resources management and oversight,
    focusing on achievement of the following results:
  • Financial
    resources management through planning, guiding, controlling of the
    resources in accordance with UNFPA rules and regulations.
  • Preparation
    and monitoring of budgets of management projects.
  • Establishment
    of the development projects’ budgets preparation/modification monitoring
    system, control of budgetary status versus authorized spending limits
    (ASL) and budgets delivery levels.
  • Elaboration
    of proper mechanisms to eliminate deficiencies in budget management.
  • Processing
    of cost-recovery bills in Atlas for the services provided by UNDP.
  • Carry
    out financial analysis and ensure oversight of all resources managed by
    the CO and provision of high-quality professional advice to the CO
    management.
  • Supervise
    timely production of accurate donor reports.
  • Undertake
    continuous analysis and monitoring of the CO’s financial situation, and
    preparation of regular updates on the status of financial resources.
  • Ensure
    full compliance, of financial activities, financial recording/reporting
    systems with UNFPA’s rules, regulations, policies and strategies; proper
    design and functioning of the financial resources management.
  • Serve
    as focal point for audits, both HACT and DAO, including coordination of
    HACT audit visits, training and support to staff and Implementing
    Partners, coordination of responses to audit observations, follow on
    implementation of audit recommendations, maintenance of HACT
    Database/CARDS, etc.
  • Implement
    operational and financial management strategies; adapt processes and
    procedures to maximize effectiveness and efficiency focusing on
    achievement of the following results:
  • Full
    compliance of financial activities, financial recording/reporting system
    and audit follow up with UN/UN rules, regulations, policies and
    strategies; implementation of the effective internal control, proper
    design and functioning of the financial resources management system.
  • Conduct
    CO finance business processes mapping and elaboration/establishment of internal
    Standard Operating Procedures in Finance, control of the workflows in the
    Finance Unit
  • Continuous
    analysis and monitoring of the financial situation, presentation of
    forecasts for development and management projects.
  • Elaboration
    of the framework and conditions of contributions within the CO resources
    mobilization efforts.
  • Elaboration
    and implementation of cost saving and reduction strategies.
  • Routinely
    monitors financial exception reports for unusual activities, transactions,
    and investigates anomalies or unusual transactions. Informs supervisors
    and other UNFPA staff at Headquarters of the results of the investigation
    when satisfactory answers are not obtained.
  • Supervise
    delivery of effective and efficient financial services to UNFPA’s staff
    and clients (payments, F10 settlements, reversals, petty cash, vendor
    initiation, etc.)
  • Establish
    internal expenditures’ control system which ensures that all transactions
    are duly authorized; AP vouchers are matched and posted; payrolls are
    posted; travel claims and other entitlements are duly processed;
    receipting of goods and services and establishment of accruals are
    properly done in compliance with IPSAS and UNFPA rules, policies and
    procedures.
  • Facilitate
    effective budget management of office resources; elaborate proper
    mechanisms to eliminate deficiencies in budget management.
  • Supervise
    members of Finance team; manage workflow in the unit, serve as a coach and
    mentor to the members of the Finance team.
  • Backstop
    Operations Manager at the time of his/her absence
Exercise proper control of CO
accounts, focusing on achievement of the following results:
  • Build
    systems and procedures to ensure proper use and regular reconciliation of
    balance    sheet accounts; organize
    timely collection of receivables and settlement of liabilities;
  • Ensure
    oversight of Operating Fund Account (OFA); ensure full compliance of CO
    transactions with OFA policy; overview regular reconciliations of OFA
    accounts;
  • Coordinate
    financial closure activities and submission of all due certifications to
    HQ; overview preparation of monthly and quarterly accountability
    checklists;
  • Ensure
    correct coding of all CO transactions by chart of account elements
    including oversight over correct use of account and implementing agency
    codes;
  • Timely
    corrective actions on un posted vouchers, including the vouchers with
    budget check errors, match exceptions, unapproved vouchers;
  • Control
    of the Accounts Receivables and maintenance of the General Ledger.
Facilitate building and
sharing knowledge of finance among Country Office staff:
  • Serve
    as ATLAS and IPSAS learning focal point; stay abreast of new IPSAS-related
    policies and ATLAS upgrades; organize regular learning events for staff;
  • Organization
    of trainings for the operations/ projects staff on Finance;
  • Synthesis
    of lessons learned and best practices in Finance;
  • Contributions
    to knowledge networks and communities of practice and share any updates
    with other CO colleagues
Ensures proper CO cash
management focusing on achievement of the following results:
  • Timely
    review of cash position for local mobile banking account to ensure
    sufficient funds on hand for disbursements for workshop allowances. Timely
    identification and recording of receipts for income application.
  • Monitoring
    of financial exception reports for unusual activities, transactions and
    investigation of anomalies or unusual transactions. Provision of
    information to supervisors and other UNFPA staff at HQ on the results of
    the investigation when satisfactory answers are not obtained.
  • Primary
    contact with mobile bank management on routine operational matters
    including negotiation of rate on transactions.
  • Transaction
    and stop payment approval on mobile banking systems.
  • Approval
    and submission of monthly mobile account reports to management.
  • Timely
    and accurate approval of mobile account reconciliation, including
    documented review of exceptions.
  • Timely
    preparation of monthly workshop allowances cash flow forecast for use by
    Operations Manager and Programme Specialists. Liaison with programme units
    to obtain estimate of their cash requirements.
  • Role
    as cashier for cash disbursements made on site.
  • Perform
    any other duties as may be assigned by the management of the Country
    Office.



Qualifications, Skills and Experience:
  • The ideal candidate for the United Nations
    UNFPA Finance Analyst job
    opportunity should hold an advanced
    (Masters) University Degree or equivalent in Finance/Accounting, Business
    or Public Administration, from a recognized university or institute of
    accountancy, Or possession  a  full professional accounting  certification such as ACCA or  CPA 
    in lieu of a Master’s  degree
  • Relevant
    experience in providing financial management services and operational
    system;
  • Experience
    in the usage of computers and office software packages (MS Word, Excel,
    etc.) and advance knowledge of spreadsheet and database packages,
    experience in handling of web based management systems and ERP financials,
    preferably PeopleSoft;
  • Experience
    of IPSAS or IFRS is an added advantage.
  • Language: English and the national language of
    duty station
Personal Competencies: 
Core Values:
  • Exemplifying
    integrity;
  • Demonstrating
    commitment to UNFPA and the UN system;
  • Embracing
    cultural diversity;
  • Embracing
    change.
Core Competencies
  • Achieving
    results;
  • Being
    accountable;
  • Developing
    and applying professional expertise/business acumen;
  • Thinking
    analytically and strategically;
  • Working
    in teams/managing ourselves and our relationships;
  • Communicating
    for impact.
Managerial Competencies
  • Providing
    strategic focus;
  • Engaging
    staff and partners;
  • Leading,
    developing and empowering people/creating a culture of performance;
  • Making
    decisions and exercise judgment.
Functional Competencies: Managing the organization’s financial
resources.
N.B: There is no application, processing or other
fee at any stage of the application process. UNFPA does not solicit or screen
for information in respect of HIV or AIDS and does not discriminate on the
basis of HIV/AIDS status.
How to Apply:
All interested applicants who wish to join the United Nations
Population Fund (UNFPA) in the aforementioned capacity are encouraged to click
on the link below and follow the application instructions after reviewing the
job details.
Deadline: 11th April 2018
For more of the latest jobs, please visit https://www.theugandanjobline.com or
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