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Projects Accounts Officer Non-profit Jobs - Infectious Diseases Institute (IDI)

Job Title:            Projects Accounts Officer
Organisation: Infectious Diseases Institute (IDI)
Duty Station: Kampala, Uganda
Reports to: Senior Projects Accountant
Vacancy Code: PAOX01

About Us:
The Infectious Diseases Institute (IDI) is an international non-profit organization which is a partnership of infectious diseases and public health specialists. The overall objective of the IDI is to strengthen health systems with strong emphasis on Infectious Diseases, through Research and Capacity Development. IDI has five operational areas through which it works to achieve its mission: Prevention, Care and Treatment; Training, Research and Laboratory services (provided through a partnership with the Makerere University - John Hopkins University Core Lab) and Outreach.

Job Summary: The Project Accounts Officer is responsible for timely and accurate processing of project and grant transactions; preparation of timely and accurate project financial reports and invoices; receivables management and applying project closeout procedures.

Key Duties and Responsibilities: 
  • Ensure that project reports and invoices are completed in a timely manner. Verifies the accuracy and completeness of Transaction Details in NAV Microsoft Dynamics before forwarding to the Grants Management Unit for report preparation. Responds to enquiries and checks accounting transactions to locate and resolve discrepancies.
  • Liaise with the Grants section to provide project financial reports that satisfy donor requirements. Prepares variance and other financial analyses of project accounts, as requested by the Senior Projects Accountant.
  • Quarterly reconciliation of accounts receivable and regularly following up with the Grants section on long outstanding receivables for donor funded projects.
  • Verifies the accuracy and authenticity of project accountabilities. Identifies appropriate general ledger codes for.expensing accountabilities in NAV.
  • Prepares monthly journals for salary cost allocations, donor receipts, indirect costs and project billing. Reconciles deferred income account and reclassifies transactions in preparation for quarterly reports and annual audits.
  • Quarterly update & circulate IDI’s projects’ codes register for easier & correct allocation of costs by NAV users.
  • Performs periodic asset verifications, cash counts and stock counts at IDI and/or field offices
  • Coordinate the CDC Quarterly VAT Compilation by the Accounts assistant.
  • Provides Management with relevant information to enable preparation of informed project budgets.
  • Identifies internal controls that require improvement and suggests appropriate policy and procedure modifications for improved internal control. Ensures that all financial systems provide adequate audit trail and documentation.
  • Ensures that all documents are archived and maintained in a safe and secure manner for the time periods indicated by project and grant sponsors.
  • Assists the Senior Projects Accountant obtain support documents, prepare analyses of project accounts for IDI’s mainstream and projects specific audits.
  • Ensure all paperwork is properly archived at the end of each audit.

Qualifications, Skills and Experience:
  • The applicant must hold a Bachelor of Commerce (Accounting option) or Bachelor of Business Administration (BBA) (Finance/ Accounting), from a reputable Institution/University.
  • ACCA or CPA qualification (or in the process of being certified, Level 2 minimum)
  • Three years of progressively responsible experience in professional accounting or auditing is required.
  • High levels of professionalism
  • Planning and Organizing
  • Teamwork.
  • Demonstrated experience,^ working with and managing Sub-grantees
  • Knowledge and understanding of generally accepted accounting principles (GAAP) and IFRS
  • Demonstrated skills in developing and managing budgets and fiscal control principles
  • Demonstrated skills in developing and monitoring systems and capacity building of external stakeholders
  • Relevant skills in automated accounting software systems and database spreadsheets

How to Apply:
All suitably qualified and interested candidates should E-mail their updated CVs, which should include details of email address (if any), present position, current remuneration, Certificate/testimonials and address of three (3) referees plus telephone contact to the following address. Please make sure that your application letter , CV and certificates are attached as one document and indicate the Vacancy code as the subject for your email

The Senior Human Resource Manager,
Infectious Diseases Institute — IDI Knowledge Centre,
Makerere University Main Campus College of Health Sciences, Makerere University,
P.O. Box 22418, Kampala, Uganda.

Email to:

Deadline: 27th April 2018

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