HR Coordinator NGO Job Opportunities – Plan International

Job Title:        HR Coordinator
Organisation: Plan International
Duty Station:  Uganda
Reports to: Country
HR & OD Manager
About US:
Plan International was founded over 75 years ago and is one of the oldest
and largest children’s development organizations (non-profit / INGOs) in the
world. We work in 50 developing countries across Africa, Asia and the Americas
to promote child rights and lift millions of children out of poverty. Plan’s
vision is of a world in which all children realize their full potential in
societies that respect people’s rights and dignity. Plan is independent, with
no religious, political or governmental affiliations.
Job Summary: The HR
Coordinator will support Country HR &Organisation Development Manager
(CHRM) in the implementation of HR policies in general and Training in
 Member of the HR team reporting to Country HR
Manager on all areas of
and risk day to day that may come to his/her knowledge. The jobholder s
upports CHRM in
the implementation of HR policies in general and Training in particular supports
CHRM to ensure compliance with organisational and statutory policies and laws
on HR leg
ality matters
Key Duties and Responsibilities: 
Learning and development
  • In coordination with CHRM and line managers,
    identifies training needs for various categories of staff, and
    participates in the design of in-house
    staff training programmes.
  • Coordinates and supports the implementation of
    appropriate learning initiatives as per existing Training Plans and
  • Develops and oversees the coordination and
    implementation of the annual staff development /training
    plans and evaluates all training
    programmes and follows up with line management on development
    opportunities provided to staff
  • Coordinates workshops and all corporate
    training requirements – this includes Child Protection Policy, Gender,
    Disaster Risk Re
    Child Centred Community Development, Performance Management Standards,
    HRIS and others.
  • Follows up with staff to ensure learnings from
    workshops/trainings are shared with all staff using an approved approach/
Plan Academy
  • Responsible for ensuring staff enroll /benefit from online courses, tracks
    progress and reports on online courses usage.
  • Keeps abreast of all related developments on
    the Academy and updates management and staff.
Talent management and
succession planning
  • Works hand-in hand with CHRM to ensure the
    talent management programme is running.
  • Responsible for updating succession plans at
    all times for the recommended categories.
  • Maintains database of organisations that can
    offer various types of professional
Orientation and induction
  • Responsible for smooth on-boarding for all
    staff, in collaboration with the Recruitment desk and hiring managers
  • Organises and coordinates an effective
    orientation and induction programmes/workshops for staff at
    Country Office and Programme Area levels
    in line with the HR induction policy.
  • Responsible for one-day orientation programme
    at Country Office for all new staff.
  • Responsible for ensuring that technical
    orientation is takes place for staff at the Progra
    mme Area levels.
HR coordination
  • Manages the medical and GPA -accident insurance
    schemes and ensure related information is updated always and respective
    accounts managed
  • Participates in periodical reviews of HR
    policies and strategies and employee opin
    ion surveys and make recommendations for the better running of the
  • Participates in salary reviews and budgeting as
    may be advised by supervisor
  • Acts as a focal person between the HR
    department and other departments on staff development
  • Manages all correspondences related to staff development ensuring
    response deadlines are met.
  • Responsible for filing and maintaining all documentation
    related to area of responsibility.
  • Coordinates reporting for the department- monthly, quarterly and annual
  • Staff welfare: announcing births, deaths and
    supporting staff with bereavement benefits
  • Notify IT, Administration on the new and exited
    staff on a monthly basis
HR Officers’ supervision
  • Supervises and supports the HR Officers to ensure they are
    performing on the respective deliverables.
  • Manages performance and wellbeing of
  • Supports the growth and development of

Qualifications, Skills and Experience:
  • The applicant for the Plan International HR Coordinator job opportunity
    must hold a Bachelor’s degree in human resource management or related field.
  • Post graduate qualifications in human resource
    nagement is added advantage
  • Excellent technical knowledge on general HR
  • Knowledge of operationalising HR in a busy
    international NGO environment
  • Firsthand experience and knowledge of working
    in developing country
  • Skills
  • Communicates clearly and effectively (both written and
  • Strong analytical and problem solving skills
  • Proven skills in the full range of general HR
    needs, including data management, recruitment, pay and employee relations
    is esse
  • Skills in supporting strategic planning and
    human resourcing requirements
  • Strong negotiating, facilitating and
    influencing skills.
  • Strong team-building and motivational skills
  • Good interpersonal and public relation skills
  • Behaves consistently in approach to work and decision-making
  • Strongly drives performance forward in area of
    the business for which they are responsible together with the team
  • Sets a strong learning culture in their part of
    the organisation
  • Remains calm and positive under pressure and in
    difficult situations
  • Aware of impact on others and adjusting own
    behaviour accordingly
  • Tolerant of difference – cultural sensitivity
    in relation to its impact on HR
How to Apply:
All suitably qualified candidates should send their letters of
application, together with updated CVs, contact telephone numbers, copies of
relevant certificates, names and contact details of three references plus
salary history and send to:
The Country Human Resources and Organizational Development Manager,
Plan Uganda
Email to:
Deadline: 13th April 2018
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