Beauty Spa Manager Job Opportunity - Hammam Spa & Saloon (Fairway Hotel)

Job Title:       Beauty Spa Manager Organisation:  Hammam Spa & Saloon Duty Station:  Fairway Hotel , Kampala, Uganda About US...

HR Coordinator NGO Job Opportunities - Plan International

Job Title:        HR Coordinator
Organisation: Plan International
Duty Station:  Uganda
Reports to: Country HR & OD Manager

About US:
Plan International was founded over 75 years ago and is one of the oldest and largest children’s development organizations (non-profit / INGOs) in the world. We work in 50 developing countries across Africa, Asia and the Americas to promote child rights and lift millions of children out of poverty. Plan’s vision is of a world in which all children realize their full potential in societies that respect people’s rights and dignity. Plan is independent, with no religious, political or governmental affiliations.

Job Summary: The HR Coordinator will support Country HR &Organisation Development Manager (CHRM) in the implementation of HR policies in general and Training in particular.  Member of the HR team reporting to Country HR Manager on all areas of opportunity and risk day to day that may come to his/her knowledge. The jobholder supports CHRM in the implementation of HR policies in general and Training in particular supports CHRM to ensure compliance with organisational and statutory policies and laws on HR legality matters

Key Duties and Responsibilities: 
Learning and development coordination
  • In coordination with CHRM and line managers, identifies training needs for various categories of staff, and participates in the design of in-house staff training programmes.
  • Coordinates and supports the implementation of appropriate learning initiatives as per existing Training Plans and Policies.
  • Develops and oversees the coordination and implementation of the annual staff development /training plans and evaluates all training programmes and follows up with line management on development opportunities provided to staff
  • Coordinates workshops and all corporate training requirements – this includes Child Protection Policy, Gender, Disaster Risk Reduction, Child Centred Community Development, Performance Management Standards, HRIS and others.
  • Follows up with staff to ensure learnings from workshops/trainings are shared with all staff using an approved approach/ strategy.
Plan Academy
  • Responsible for ensuring staff enroll /benefit from online courses, tracks progress and reports on online courses usage.
  • Keeps abreast of all related developments on the Academy and updates management and staff.
Talent management and succession planning
  • Works hand-in hand with CHRM to ensure the talent management programme is running.
  • Responsible for updating succession plans at all times for the recommended categories.
  • Maintains database of organisations that can offer various types of professional development.
Orientation and induction
  • Responsible for smooth on-boarding for all staff, in collaboration with the Recruitment desk and hiring managers
  • Organises and coordinates an effective orientation and induction programmes/workshops for staff at Country Office and Programme Area levels in line with the HR induction policy.
  • Responsible for one-day orientation programme at Country Office for all new staff.
  • Responsible for ensuring that technical orientation is takes place for staff at the Programme Area levels.
HR coordination
  • Manages the medical and GPA -accident insurance schemes and ensure related information is updated always and respective accounts managed
  • Participates in periodical reviews of HR policies and strategies and employee opinion surveys and make recommendations for the better running of the department
  • Participates in salary reviews and budgeting as may be advised by supervisor
  • Acts as a focal person between the HR department and other departments on staff development
  • Manages all correspondences related to staff development ensuring response deadlines are met.
  • Responsible for filing and maintaining all documentation related to area of responsibility.
  • Coordinates reporting for the department- monthly, quarterly and annual
  • Staff welfare: announcing births, deaths and supporting staff with bereavement benefits
  • Notify IT, Administration on the new and exited staff on a monthly basis
HR Officers’ supervision
  • Supervises and supports the HR Officers to ensure they are performing on the respective deliverables.
  • Manages performance and wellbeing of supervisees
  • Supports the growth and development of supervisees

Qualifications, Skills and Experience:
  • The applicant for the Plan International HR Coordinator job opportunity must hold a Bachelor’s degree in human resource management or related field.
  • Post graduate qualifications in human resource management is added advantage
  • Excellent technical knowledge on general HR areas
  • Knowledge of operationalising HR in a busy international NGO environment
  • Firsthand experience and knowledge of working in developing country
  • Skills
  • Communicates clearly and effectively (both written and verbal).
  • Strong analytical and problem solving skills
  • Proven skills in the full range of general HR needs, including data management, recruitment, pay and employee relations is essential
  • Skills in supporting strategic planning and human resourcing requirements
  • Strong negotiating, facilitating and influencing skills.
  • Strong team-building and motivational skills
  • Good interpersonal and public relation skills

  • Behaves consistently in approach to work and decision-making
  • Strongly drives performance forward in area of the business for which they are responsible together with the team
  • Sets a strong learning culture in their part of the organisation
  • Remains calm and positive under pressure and in difficult situations
  • Aware of impact on others and adjusting own behaviour accordingly
  • Tolerant of difference - cultural sensitivity in relation to its impact on HR

How to Apply:
All suitably qualified candidates should send their letters of application, together with updated CVs, contact telephone numbers, copies of relevant certificates, names and contact details of three references plus salary history and send to:

The Country Human Resources and Organizational Development Manager,
Plan Uganda

Email to:

Deadline: 13th April 2018

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