Fundraising Manager NGO Jobs – WaterAid

Job Title:     Fundraising Manager
Organization: WaterAid
Duty Station: Kampala, Uganda
About Us:
WaterAid’s Vision is of a world where everyone has access to safe water
and sanitation. Our mission is to transform lives by improving access to safe
water, hygiene and sanitation in the world’s poorest communities, WaterAid
works with partners to maximize its impacts for policy change/influence. 
WaterAid works through supporting local organizations and government
authorities to design low cost sustainable projects using appropriate and
affordable technologies that can be managed by the community itself. 
WaterAid also seeks to influence the policy change through government and other
key international organizations to secure and protect the right of poor people
to safe, affordable water and sanitation services.
Job Summary: The Fundraising
Manager will be responsible for spearheading the Fundraising plan delivery and
review through enhancing the scale and quality of WaterAid’s programme work,
ensuring its quality documentation and communication. Lead on all fundraising
efforts for WAU including planning, managing and ensuring the delivery of an
agreed fundraising budget in a bid to accelerate the growth of fundraising
across a diversified range of funding streams to achieve long term, sustainable
CP growth. The position holder will lead the support to partners in ensuring
efficient and effective project management. The incumbent will have expert
knowledge on individual donor requirements and will serve as the key advisor on
all donor compliances, supporting the facilitation, submission, negotiation and
management of grants, contracts and Memorandum of Understandings.
Key Duties and Responsibilities: 
Strategic Management
  • Monitor, analyse and provide leadership on the
    implementation of Water Aid Uganda’s Coun
    try Programe strategy, and ensure that CP strategic and operational
    objectives are achieved effectively.
  • Act as main lead on organizational planning and
    reviews as a means to
    implementation of County Strategic objectives and global aims. Be a
    resource to the organisation by providing advice, counsel, and coaching to
    teams in quality assurance.
  • Oversee the support to WA partners to develop
    and enact effective programme management systems.
  • Develop WaterAid Uganda’s strategic thinking on programmes, programming
    modalities and the cycle of learning and knowledge management,
    documentation, data handling analysis and utilisation.
  • Work in close collaboration with other units
    support Quality Assurance, collate, analyze and lead on regular monitoring
    and evaluation information collected by all the components of country
    programme for purposes of improving programme delivery and building
    y of Water Aid
    programme staff and partners.
  • Actively support the development of Country
    program business plans and budgets, carry out regular budget monitoring
    and analysis, ensuring partners spend within the agreed budget limits and
    at least 95% expend
    iture is
    attained by end of FY and that value for money is assured.
  • Collaborate with the Communications team to
    design and manage support systems for marketing and image
    enhancing campaigns in conjunction with
    mobilizing resources from different national
    and international sources.
  • Plan and conduct regular partner field monitoring
    visits at least once per quarter and submit field visit monitoring reports
    to the SMT with a copy to respective partners.
  • Collaborate to identify partner capacity needs
    and b
    uild capacity in areas
    such as report writing, documentation and proposal writing. Provide
    Support in the form of guidance, technical assistance, formats and
  • Build partnerships and relationships which
    generate donor funding. Rese
    identifying and cultivating potential donors, managing and implementing a
    fundraising action plan covering WAU’s major donors to satisfy current
    donor needs and maintain oversight of fundraising.
  • Sh/e will support and work with key budget holders and partners to
    ensure that all grant funded projects implementation and reporting are in
    compliance with donor regulations and requirements.
  • Steer the development and implementation of a
    fundraising strategy that focusses on strategic
    goals to accelerate income growth in a
    sustainable manner across a diverse range of income streams.
  • Build capacity for fundraising and embed a
    culture of fundraising across the country program teams
  • Lead the SMT in managing the effective
    n of WAU’s
    fundraising strategy that supports WaterAid’s work in delivering WASH
  • Lead the development and implementation of the
    strategic fundraising plan, which includes key activities and milestones
    as well as the projected growth of fundrais
    ing income
  • Check for compliance in grant/partner
    documentation, providing assurance regarding the quality /compliance to
    donor requirements and to partner agreements.
  • Lead the Identification of fundraising
    opportunities to meet funding requirements. Wo
    rk closely with WAU colleagues, Water
    Aid member fundraising teams to scope opportunities to meet CP funding requirements.
  • Review, negotiate and share donor contracts
    within the CP to ensure confidence in meeting contractual requirements.
    Coordinate st
    processes for new grant incomes, to clarify roles and responsibilities
    with WAU and partner staff to facilitate successful grant management.
  • Manage clear communication channels with Water
    Aid member fundraising teams when approaching and developin
    g relationships with new and existing
    donors. Including support for donor visits and attending external
    meetings/events to promote WAE.
  • Actively contribute to WAU as a learning
    organization, particularly through sharing knowledge of new
    donors, donor policies, capacity
    building activities in fundraising and grant management.
Donor Compliance and Reporting
  • Monitor and coordinate compliance with donor
    requirements, including grant reporting: Ensure contractual funding
    requirements are me
    t and
    delivered on time (reports, donor visits, evaluations, audits, etc.), and
    utilization of funds does not exceed the budget. Provide quality assurance
    for all aspects of donor reporting.
  • In liaison with the Head of finance to ensure
    provision of a cl
    support to Partner organization in making sure funds disbursed are used in
    accordance with donor requirement and as according to WAU’s financial
  • Ensure effective donor compliance through
    translated proposal documents, start-of-project wo
    rkshops and training on donor guidelines
  • Effectively manage and lead the donor reporting
    schedule, working in collaboration with the programme teams to ensure
    quality donor narrative and financial reporting.
  • Initiate and coordinate all funding contracts, from proposal development to
    monitoring and report writing, and donor relationship building for the
    Country Programme.
Grants and contracts Management:
  • Lead relationships management with donors.
    Negotiate any required contract amendments or addendums with the donor or
    member fundraising teams during the grant period. Main point of contact at
    CP for donors, Regional Funding Manager, and member fundraisin
    g teams by responding to queries in a
    timely effective manner.
  • Maintain an effective contract and
    documentation management system and processes. Ensure appropriate donor
    management systems, records and processes are in place, up-to-date and in
    with WaterAid
    policy and practice. Ensure effective storage and maintenance of donor
    contracts and other documentation in line with donor, WaterAid and local
    partner audit requirements.
  • Coordinate internal working groups responsible
    r donor fund management
    and maintain all restricted funding records. Convene necessary working
    groups to address risk that could impact effective project delivery.
    Ensure clarity on roles and responsibilities in management and monitoring
    of donor funds.
  • Support
    risk management. Support CD and SMT by highlighting key risks related to
    grant-funded projects, such as under/over-spends, delayed delivery of
    commitments, capacity gaps, donor relationships and timely communication
    of these risks.
  • Support completion of funding forecasts. Accurately identify funding gaps,
    managing match funding obligations and tracking expenditure against grant
Coordination & Networking:
  • Identify, Develop and service sector strategic
    partnerships as well as co
    ordination of key stakeholders in a bid to
    maintain good relationships with relevant agencies, institutions, donors
    and government officials at national, regional and district levels.
  • Chief liaison with all donor organizations
    supporting the CD in maintaining
    cordial relationships with the donor community. Focal liaison with
    Funding team at the regional and WA international level.
  • Assist in building relationships with new
    donor’s in-country for funding relationships. Also keep up to date with
    local and inter
    donor policies.
  • Coordinate high quality donor visits through
    collaboration with all teams and the donor to ensure high quality visits.
  • Ensure that CP communications, public campaigns
    and advocacy create a conducive environmen
    t for corporate social responsibility and individual donations to
    water, sanitation and hygiene.
Partner Support;
  • Serve as an institutional resource on partner
    grant compliance, regularly monitor and document grant expenditures
    against grant funded activ
    to ensure compliance with donor regulations.
  • Provide information to partners and advise in
    the development of project proposals for submission to WaterAid, ensuring
    that the proposals are of high quality and in line with WA’s guidelines.
  • Review grants reports and communications with donors and stakeholders for
    accuracy and compliance prior to submission. Provide support in
    interpreting grants as well as participate in the review of new funding
    opportunities and provide feedback on eligibility and risk.
  • Maintain communication with budget holders and
    to ensure timely receipt of reports and documentation in accordance with
    regulations and the terms and conditions of individual donor / grant
  • Review and communicate grants expiration dates,
    ltered timeframes,
    milestones, and major changes in budgets and activities to appropriate
    staff (Program, Finance, etc.).
  • Build both staff and partner capacity in
    individual donor / grants management, this will involve but not limited
    to, proper applicat
    ion of
    time-keeping, branding and marking, data collection and management, and
    programmatic reporting policies.
  • Work with the Programme unit to streamline and
    maintain an accurate database of grants, contracts, and cooperative
    agreements. Conduct interna
    compliance audits on funded projects.
  • Undertake assessment of partner organisation
    capabilities and needs, coordinate the formulation of plans and strategies
    for capacity building and
    strengthening with purposes of enhancing their visibility and
  • Develop relevant projects to enhance the
    capacities and competencies of officials, and personnel of partner
    organisations and relevant District Local Government personnel in.
  • Support WA partners to develop and enact
    effective project management systems, including staff supervision and
    performance procedures, asset maintenance systems, administration, and
  • Identify capacity needs and build capacity in areas such as report writing,
    documentation and proposal writing. Provide support in the form of guidance,
    technical assistance, formats and templates in line with the changing
    nature of partnerships.
  • Ensure effective storage and maintenance of
    donor cont
    racts and other
    documentation in line with donor, WaterAid and any local partner audit
  • Coordinate high quality donor visits. Liaise
    with Programme staff, Regional Funding Manager and the donor to ensure
    high quality visits.
  • Support risk management by highlighting key risks related to grant-funded
    projects, such as under/over-spends, delayed delivery of commitments,
    capacity gaps, and donor relationships.
  • Support Director of Finance in completion of
    accurate funding forecasts, identify fu
    nding gaps, managing match funding obligations and tracking
    expenditure against grant commitments.

Qualifications, Skills and Experience:
  • The WaterAid Fundraising Manager should hold a Bachelor’s Degree in Management, Social
    Sciences, Dev
    Studies or Research studies with a development bias. Masters in Business
    Administration in a related field will be an advantage
  • At least ten years’ experience working in a
    developing country and/or humanitarian context.
  • Experience in preparing budgets & developing monitoring
    and reporting systems.
  • Demonstrable experience and competence in
    networking and effective relationship building. High level of diplomacy
    and tact
  • Knowledge of international relationships and
    reporting requirements
  • Risk
    analysis and risk management experience
  • Proven ability to find strategic partnerships
    that have led to increase funding
  • Strong analytic skills (financial, planning,
  • Development, strategic initiatives or
    fundraising role for a nonpro
    fit, foundation, campaign organization, government entity or similar
  • Excellent communication skills, both written
    and oral and excellent relationship building skills
  • Strong relationship building skills and an
    entrepreneurial appr
    that leverages further opportunities.
  • Building
    and managing relationships with key stakeholders
  • Planning, Organising, analysis and Reporting
  • Experience of partner capacity development
  • Good skills in presentation, public speaking,
    mentation and
    information management.
  • Show commitment to addressing issues of Equity
    & Inclusion and pro poor approaches.
Personal Competencies:
  • Compelling vision for change
  • Proactivity and Practicing innovation and
  • Driven by Impact and results oriented
  • Team player
  • Inclusive and value for diversity
How to Apply:
All suitably qualified and interested candidates should send their
updated CVs and motivation letters to: including
three work related referees. Emails should not exceed 2MB.
NB: In order to apply for this role, you must be
able to demonstrate your eligibility to work in Uganda.
Deadline: 15th April 2018
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