The Ugandan Jobline

• Monitor, analyse and provide leadership on the
  implementation of Water Aid Uganda’s Country Programe strategy, and ensure that CP strategic and operational
  objectives are achieved effectively.
• Act as main lead on organizational planning and
  reviews as a means to effective
  implementation of County Strategic objectives and global aims. Be a
  resource to the organisation by providing advice, counsel, and coaching to
  teams in quality assurance.
• Oversee the support to WA partners to develop
  and enact effective programme management systems.
• Develop WaterAid Uganda’s strategic thinking on programmes, programming
  modalities and the cycle of learning and knowledge management,
  documentation, data handling analysis and utilisation.
• Work in close collaboration with other units
  support Quality Assurance, collate, analyze and lead on regular monitoring
  and evaluation information collected by all the components of country
  programme for purposes of improving programme delivery and building
  capacity of Water Aid
  programme staff and partners.
• Actively support the development of Country
  program business plans and budgets, carry out regular budget monitoring
  and analysis, ensuring partners spend within the agreed budget limits and
  at least 95% expenditure is
  attained by end of FY and that value for money is assured.
• Collaborate with the Communications team to
  design and manage support systems for marketing and image‐enhancing campaigns in conjunction with
  mobilizing resources from different national and international sources.
• Plan and conduct regular partner field monitoring
  visits at least once per quarter and submit field visit monitoring reports
  to the SMT with a copy to respective partners.
• Collaborate to identify partner capacity needs
  and build capacity in areas
  such as report writing, documentation and proposal writing. Provide
  Support in the form of guidance, technical assistance, formats and
  templates

• Build partnerships and relationships which
  generate donor funding. Researching,
  identifying and cultivating potential donors, managing and implementing a
  fundraising action plan covering WAU’s major donors to satisfy current
  donor needs and maintain oversight of fundraising.
• Sh/e will support and work with key budget holders and partners to
  ensure that all grant funded projects implementation and reporting are in
  compliance with donor regulations and requirements.
• Steer the development and implementation of a
  fundraising strategy that focusses on strategic goals to accelerate income growth in a
  sustainable manner across a diverse range of income streams.
• Build capacity for fundraising and embed a
  culture of fundraising across the country program teams
• Lead the SMT in managing the effective
  implementation of WAU’s
  fundraising strategy that supports WaterAid’s work in delivering WASH
  services.
• Lead the development and implementation of the
  strategic fundraising plan, which includes key activities and milestones
  as well as the projected growth of fundraising income
• Check for compliance in grant/partner
  documentation, providing assurance regarding the quality /compliance to
  donor requirements and to partner agreements.
• Lead the Identification of fundraising
  opportunities to meet funding requirements. Work closely with WAU colleagues, Water
  Aid member fundraising teams to scope opportunities to meet CP funding requirements.
• Review, negotiate and share donor contracts
  within the CP to ensure confidence in meeting contractual requirements.
  Coordinate start-up
  processes for new grant incomes, to clarify roles and responsibilities
  with WAU and partner staff to facilitate successful grant management.
• Manage clear communication channels with Water
  Aid member fundraising teams when approaching and developing relationships with new and existing
  donors. Including support for donor visits and attending external
  meetings/events to promote WAE.
• Actively contribute to WAU as a learning
  organization, particularly through sharing knowledge of new donors, donor policies, capacity
  building activities in fundraising and grant management.

• Monitor and coordinate compliance with donor
  requirements, including grant reporting: Ensure contractual funding
  requirements are met and
  delivered on time (reports, donor visits, evaluations, audits, etc.), and
  utilization of funds does not exceed the budget. Provide quality assurance
  for all aspects of donor reporting.
• In liaison with the Head of finance to ensure
  provision of a closer
  support to Partner organization in making sure funds disbursed are used in
  accordance with donor requirement and as according to WAU’s financial
  regulations
• Ensure effective donor compliance through
  translated proposal documents, start-of-project workshops and training on donor guidelines
• Effectively manage and lead the donor reporting
  schedule, working in collaboration with the programme teams to ensure
  quality donor narrative and financial reporting.
• Initiate and coordinate all funding contracts, from proposal development to
  monitoring and report writing, and donor relationship building for the
  Country Programme.

• Lead relationships management with donors.
  Negotiate any required contract amendments or addendums with the donor or
  member fundraising teams during the grant period. Main point of contact at
  CP for donors, Regional Funding Manager, and member fundraising teams by responding to queries in a
  timely effective manner.
• Maintain an effective contract and
  documentation management system and processes. Ensure appropriate donor
  management systems, records and processes are in place, up-to-date and in
  compliance with WaterAid
  policy and practice. Ensure effective storage and maintenance of donor
  contracts and other documentation in line with donor, WaterAid and local
  partner audit requirements.
• Coordinate internal working groups responsible
  for donor fund management
  and maintain all restricted funding records. Convene necessary working
  groups to address risk that could impact effective project delivery.
  Ensure clarity on roles and responsibilities in management and monitoring
  of donor funds.
• Support
  risk management. Support CD and SMT by highlighting key risks related to
  grant-funded projects, such as under/over-spends, delayed delivery of
  commitments, capacity gaps, donor relationships and timely communication
  of these risks.
• Support completion of funding forecasts. Accurately identify funding gaps,
  managing match funding obligations and tracking expenditure against grant
  commitments.

• Identify, Develop and service sector strategic
  partnerships as well as co‐ordination of key stakeholders in a bid to
  maintain good relationships with relevant agencies, institutions, donors
  and government officials at national, regional and district levels.
• Chief liaison with all donor organizations
  supporting the CD in maintaining cordial relationships with the donor community. Focal liaison with
  Funding team at the regional and WA international level.
• Assist in building relationships with new
  donor’s in-country for funding relationships. Also keep up to date with
  local and international
  donor policies.
• Coordinate high quality donor visits through
  collaboration with all teams and the donor to ensure high quality visits.
• Ensure that CP communications, public campaigns
  and advocacy create a conducive environment for corporate social responsibility and individual donations to
  water, sanitation and hygiene.

• Serve as an institutional resource on partner
  grant compliance, regularly monitor and document grant expenditures
  against grant funded activities
  to ensure compliance with donor regulations.
• Provide information to partners and advise in
  the development of project proposals for submission to WaterAid, ensuring
  that the proposals are of high quality and in line with WA’s guidelines.
• Review grants reports and communications with donors and stakeholders for
  accuracy and compliance prior to submission. Provide support in
  interpreting grants as well as participate in the review of new funding
  opportunities and provide feedback on eligibility and risk.
• Maintain communication with budget holders and
  to ensure timely receipt of reports and documentation in accordance with
  regulations and the terms and conditions of individual donor / grant
  awards.
• Review and communicate grants expiration dates,
  altered timeframes,
  milestones, and major changes in budgets and activities to appropriate
  staff (Program, Finance, etc.).
• Build both staff and partner capacity in
  individual donor / grants management, this will involve but not limited
  to, proper application of
  time-keeping, branding and marking, data collection and management, and
  programmatic reporting policies.
• Work with the Programme unit to streamline and
  maintain an accurate database of grants, contracts, and cooperative
  agreements. Conduct internal
  compliance audits on funded projects.
• Undertake assessment of partner organisation
  capabilities and needs, coordinate the formulation of plans and strategies
  for capacity building and institutional
  strengthening with purposes of enhancing their visibility and
  effectiveness.
• Develop relevant projects to enhance the
  capacities and competencies of officials, and personnel of partner
  organisations and relevant District Local Government personnel in.
• Support WA partners to develop and enact
  effective project management systems, including staff supervision and
  performance procedures, asset maintenance systems, administration, and
  monitoring/evaluation.
• Identify capacity needs and build capacity in areas such as report writing,
  documentation and proposal writing. Provide support in the form of guidance,
  technical assistance, formats and templates in line with the changing
  nature of partnerships.
• Ensure effective storage and maintenance of
  donor contracts and other
  documentation in line with donor, WaterAid and any local partner audit
  requirements.
• Coordinate high quality donor visits. Liaise
  with Programme staff, Regional Funding Manager and the donor to ensure
  high quality visits.
• Support risk management by highlighting key risks related to grant-funded
  projects, such as under/over-spends, delayed delivery of commitments,
  capacity gaps, and donor relationships.
• Support Director of Finance in completion of
  accurate funding forecasts, identify funding gaps, managing match funding obligations and tracking
  expenditure against grant commitments.

• The WaterAid Fundraising Manager should hold a Bachelor’s Degree in Management, Social
  Sciences, Development
  Studies or Research studies with a development bias. Masters in Business
  Administration in a related field will be an advantage
• At least ten years’ experience working in a
  developing country and/or humanitarian context.
• Experience in preparing budgets & developing monitoring
  and reporting systems.
• Demonstrable experience and competence in
  networking and effective relationship building. High level of diplomacy
  and tact
• Knowledge of international relationships and
  reporting requirements
• Risk
  analysis and risk management experience
• Proven ability to find strategic partnerships
  that have led to increase funding
• Strong analytic skills (financial, planning,
  operational)
• Development, strategic initiatives or
  fundraising role for a nonprofit, foundation, campaign organization, government entity or similar
  organization
• Excellent communication skills, both written
  and oral and excellent relationship building skills

• Strong relationship building skills and an
  entrepreneurial approach
  that leverages further opportunities.
• Building
  and managing relationships with key stakeholders
• Planning, Organising, analysis and Reporting
• Experience of partner capacity development
  strategies 
• Good skills in presentation, public speaking,
  documentation and
  information management.  
• Show commitment to addressing issues of Equity
  & Inclusion and pro poor approaches.

• Compelling vision for change
• Proactivity and Practicing innovation and
  change.
• Driven by Impact and results oriented
• Team player
• Inclusive and value for diversity

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