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Fresher Warehouse Assistant NGO Jobs - World Vision International


Job Title:             Warehouse Assistant
Organisation: World Vision International
Duty Station:  Uganda
Reports to: Warehouse Supervisor

About US:
World Vision Uganda is a Christian Relief, Development and Advocacy Non-Government Organization dedicated to working with children, families and communities to overcome poverty and injustice. We currently work in over 41 districts in Uganda. World Vision is committed to the protection of children and we will not employ people whose background is not suitable for working with children. All employment is conditioned upon the successful completion of all applicable background checks, including criminal record checks where possible. “Our Vision for every child, Life in all its fullness. Our prayer for every Heart, the will to make it so.”

Job Summary: The Warehouse Assistant will support the Warehouse Supervisor in ensuring proper and safe custody (storage) of all food and non-food commodities entrusted to the care of WV by donors. The Warehouse assistant is responsible for documentation of commodity transactions in the warehouse, including receipt, storage and delivery of all food commodities.

Key Duties and Responsibilities: 
Commodity Management
  • Assist the Warehouse Supervisor to ensure that all commodities arriving at the warehouse and leaving the warehouse are properly accounted for.
  • Assist the warehouse supervisor with receipt of commodities in the warehouse: Make sure you know in advance about the types and amount of commodities to expect in the warehouse. Assist the warehouse supervisor to prepare and carefully plan for storage space.
  • The incumbent will scrutinize all waybills to ensure that the commodities are of correct quantities and quality as manifested on the waybill.
  • Immediately record all quantities delivered short (missing), quantities lost in transit and quantities damaged if any. All observations must be recorded immediately.
  • Supervise off-loading of the commodities make sure it is properly undertaken. Commodities must carefully be inspected and counted during off-loading before accepting in the warehouse.
  • Immediately reconstitute torn / loose / slack / leaking / damaged bags, tins or cartons to prevent any further loss. Document such activity.
  • Assist the warehouse supervisor to maintain good warehousing standards
  • Storage of commodities must be done properly. Commodities must be stacked in an organized manner by commodity type and by shipment number to facilitate proper physical count
  • Be alert to observe any signs of weevils and other grain pests that damage the commodities during storage. Commodities must in good condition. Check for infestation and take immediate action by informing the Commodity Assistants.
  • Unfit commodities must be stacked separately away from the sound stocks.
Commodity Accounting:
  • Assist the warehouse supervisor to accurately fill and update all the warehouse records including Ledger books, stack cards and stock control sheets. Quantities recorded on these documents MUST correspond to the daily physical stock in the warehouse.
  • Keep daily records of warehouse movement (commodities received and dispatched including the destinations).
  • Commodities shall NEVER leave the warehouse without prior approval of the Commodity Manager or his/her designee.
  • Loading of Commodities shall ONLY take place after receiving a LOADING AUTHORIZATION from the Commodity Manager or his/her designee.
  • Commodities leaving the warehouse MUST be accompanied by a waybill or a delivery note.
  • Unexplained warehouse losses is the responsibility of the warehouse supervisor and his/her assistant. Value of the loss can be deducted from their salaries.
Reporting:
  • Support the warehouse with reporting and ensure reports are ready to the head office by the 1st day of the following month latest.
  • Prepare monthly Commodity Receipt Summary, Truck Inspection Reports, Dispatch summary, Loss Status Reports and Physical Inventory Reports at the end of every month. These MUST be submitted to the head office by the 1st day of the following month latest.
  • Perform any other duty that may be assigned from time to time


Qualifications, Skills and Experience:
  • The ideal candidate for the World Vision Warehouse Assistant job opportunity should hold a bachelor’s degree with some basic training in storekeeping and proven relevant experience.
  • Two years of experience in a related field preferably in with an NGO working in commodity programming and logistics.
  • Willing to live and work in any part of the country.
  • This position requires a mature candidate, a self-starter, with dedication and ability to work with less or no supervision. Must demonstrate willingness to learn and work with others as a team.
  • Excellent command of oral and written English a MUST.

How to Apply:
All suitably qualified candidates are encouraged to apply online by visiting World Vision International’s e-recruitment jobs portal at the web link below.


Please follow instructions on How to Create Account and Profile at World Vision’s e-recruitment portal.  Qualified female candidates are particularly encouraged to apply.

Deadline: 23rd April 2018

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline



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