Fresher Warehouse Assistant NGO Jobs – World Vision International

 Warehouse Assistant
Organisation: World
Vision International
Duty Station: 
Reports to: Warehouse
About US:
World Vision Uganda is a
Christian Relief, Development and Advocacy Non-Government Organization
dedicated to working with children, families and communities to overcome
poverty and injustice. We currently work in over 41 districts in Uganda. World
Vision is committed to the protection of children and we will not employ people
whose background is not suitable for working with children. All employment is
conditioned upon the successful completion of all applicable background checks,
including criminal record checks where possible. “Our Vision for every child,
Life in all its fullness. Our prayer for every Heart, the will to make it so.”
Job Summary: The Warehouse
Assistant will support the Warehouse Supervisor in ensuring proper and safe
custody (storage) of all food and non-food commodities entrusted to the care of
WV by donors. The Warehouse assistant is responsible for documentation of
commodity transactions in the warehouse, including receipt, storage and
delivery of all food commodities.
Key Duties and Responsibilities: 
Commodity Management
  • Assist
    the Warehouse Supervisor to ensure that all commodities arriving at the
    warehouse and leaving the warehouse are properly accounted for.
  • Assist
    the warehouse supervisor with receipt of commodities in the warehouse:
    Make sure you know in advance about the types and amount of commodities to
    expect in the warehouse. Assist the warehouse supervisor to prepare and
    carefully plan for storage space.
  • The
    incumbent will scrutinize all waybills to ensure that the commodities are
    of correct quantities and quality as manifested on the waybill.
  • Immediately
    record all quantities delivered short (missing), quantities lost in
    transit and quantities damaged if any. All observations must be recorded
  • Supervise
    off-loading of the commodities make sure it is properly undertaken.
    Commodities must carefully be inspected and counted during off-loading
    before accepting in the warehouse.
  • Immediately
    reconstitute torn / loose / slack / leaking / damaged bags, tins or
    cartons to prevent any further loss. Document such activity.
  • Assist
    the warehouse supervisor to maintain good warehousing standards
  • Storage
    of commodities must be done properly. Commodities must be stacked in an
    organized manner by commodity type and by shipment number to facilitate
    proper physical count
  • Be
    alert to observe any signs of weevils and other grain pests that damage
    the commodities during storage. Commodities must in good condition. Check
    for infestation and take immediate action by informing the Commodity
  • Unfit
    commodities must be stacked separately away from the sound stocks.
Commodity Accounting:
  • Assist
    the warehouse supervisor to accurately fill and update all the warehouse
    records including Ledger books, stack cards and stock control sheets.
    Quantities recorded on these documents MUST correspond to the daily
    physical stock in the warehouse.
  • Keep
    daily records of warehouse movement (commodities received and dispatched
    including the destinations).
  • Commodities
    shall NEVER leave the warehouse without prior approval of the Commodity
    Manager or his/her designee.
  • Loading
    of Commodities shall ONLY take place after receiving a LOADING
    AUTHORIZATION from the Commodity Manager or his/her designee.
  • Commodities
    leaving the warehouse MUST be accompanied by a waybill or a delivery note.
  • Unexplained
    warehouse losses is the responsibility of the warehouse supervisor and
    his/her assistant. Value of the loss can be deducted from their salaries.
  • Support
    the warehouse with reporting and ensure reports are ready to the head
    office by the 1st day of the following month latest.
  • Prepare
    monthly Commodity Receipt Summary, Truck Inspection Reports, Dispatch
    summary, Loss Status Reports and Physical Inventory Reports at the end of
    every month. These MUST be submitted to the head office by the 1st day of
    the following month latest.
  • Perform
    any other duty that may be assigned from time to time

Qualifications, Skills and Experience:
  • The
    ideal candidate for the World Vision Warehouse Assistant job opportunity
    should hold a bachelor’s degree with some basic training in storekeeping
    and proven relevant experience.
  • Two
    years of experience in a related field preferably in with an NGO working
    in commodity programming and logistics.
  • Willing
    to live and work in any part of the country.
  • This
    position requires a mature candidate, a self-starter, with dedication and
    ability to work with less or no supervision. Must demonstrate willingness
    to learn and work with others as a team.
  • Excellent
    command of oral and written English a MUST.
How to Apply:
All suitably qualified
candidates are encouraged to apply online by visiting World Vision
International’s e-recruitment jobs portal at the web link below.
Please follow instructions on
How to Create Account and Profile at World Vision’s e-recruitment portal. 
Qualified female candidates are particularly encouraged to apply.
Deadline: 23rd April 2018
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