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Fresher UN Finance Administration Associate Job Opportunities - United Nations Office for Project Services (UNOPS)

Organisation: United Nations Office for Project Services (UNOPS)
Duty Station: Entebbe, Uganda
Reports to: Support Services Officer (Finance)
Vacancy Code: VA/2018/B5001/15218

About UNOPS:
United Nations Office for Project Services (UNOPS)’ mission is to expand the capacity of the UN system and its partners to implement peace building, humanitarian and development operations that matter for people in need. Working in some of the world’s most challenging environments, UNOPS vision is to always satisfy partners with management services that meet world-class standards of quality, speed and cost effectiveness. By assisting UN organizations, international financial institutions, governments and other development partners, UNOPS makes significant, tangible contributions to results on the ground.

Job Summary: The Finance Administration Associate provides financial and admin support to several regional PSC programmes to ensure high quality, accuracy and effective execution of financial services and processes and transparent utilization of financial resources. The Finance Administration Associate promotes a client-oriented approach consistent with UNOPS financial rules and regulations in the following areas;

Key Duties and Responsibilities:  
Ensure provision of efficient finance support focusing on the achievement of the following results:
  • Use ERP system to review/process requests of payments, record entries in general ledger and other account management duties;
  • Maintain the finance section’s filing system;
  • Monitor financial records of expenditures and related transactions to ensure timely and accurate accounting information;
  • Review and confirm appropriateness of operational transactions processed as per applicable policies, regulations and interpretive guidelines;
  • Ensure the maintenance of financial data quality for PSC (UNMAS) projects;
  • Review and monitor project expenditures against approved budget and highlight inconsistencies to the finance officer;
  • Prepare notes for any incomplete invoices/claims and inform the respective claimant or vendor;
  • Ensure records are correct and up-to-date in the expenditure tracking system;
  • Prepare and file the necessary finance supporting documentation to ensure completeness and accuracy;
  • Prepare finance vouchers, ensure completeness of supporting documentation, accuracy of account code charges and disburse payments accordingly through ERP, following UNOPS rules and regulations;
Ensures provision of efficient administrative support focusing on achievement of the following results:
  • Assist to manage the small service contracts (courier services, internet services etc.) to ensure satisfactory delivery of contracts in accordance to the established key performance indicators;
  • Manage petty cash administration duties to ensure an updated filing system and an accuracy of petty cash ledger;
  • Compile, verify and obtain certified monthly staff danger pay reports;
  • Liaise with Human resources department to ensure staff entitlements are processed in a timely manner;
  • Monitor, verify/certify and submit monthly staff cost recovery deductions;
  • Assist in administrative arrangements for personnel and visitors;
  • Assist in the stock-taking and inventory of office equipment;
  • Perform any other routine logistical and administrative duties at the duty station as directed by the supervisor.

Qualifications, Skills and Experience:
  • The ideal candidate for the United Nations Office for Project Services (UNOPS) Finance Administration Associate job placement should have completed secondary education required combined with six (6) years of relevant experience OR first level degree (Bachelor’s degree equivalent) in Finance or other relevant field combined with two (2) years of relevant experience.
  • Relevant experience is defined as experience in finance administration.
  • One year of UN experience is required.
  • Experience with UNOPS is desired.
  • Experience in handling petty cash management is desired.
  • Experience in the usage of computers and office software packages (MS Office 2013 and/or newer versions) and advanced experience of spreadsheet and database packages is desired.
  • Experience in handling of web-based management systems is desired.
  • Language: Fluency in English (speaking, writing and reading) is required. Knowledge of another UN official language is desired.

Personal Competencies:
  • Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.
  • Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.
  • Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).
  • Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.
  • Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.
  • Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.
  • Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

How to Apply:
If interested in joining the United Nations Office for Project Services (UNOPS) in the aforementioned capacity, please click on link below to visit website and create profile or express interest if you already have a profile on the UN system.

Deadline: 18th April 2018

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