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Fresher Executive Assistant NGO Job Opportunities - International Justice Mission (IJM)

Job Title:          Executive Assistant
Organization: International Justice Mission (IJM)
Duty Station: Kampala, Uganda
Reports to: IJM Director
About Us:
The International Justice Mission is a global organization that protects the poor from violence throughout the developing world. International Justice Mission partners with local authorities to rescue victims of violence, bring criminals to justice, restore survivors, and strengthen justice systems.  The International Justice Mission (IJM) Uganda is working to eliminate property grabbing in Uganda by bringing rescue and restoration to individual victims, accountability to their perpetrators, and transformation to the public justice system as a whole.

Key Duties and Responsibilities: 
Assisting IJM Director
  • The jobholder will manage the Director’s calendar, finance reporting, and timesheet
  • Provide clerical support (copying, scanning, and printing) for Director.
  • Help Director prepare for meetings and track deadlines.
  • Procure equipment from stateside vendors.
Organize and Execute Staff Activities:
  • Organize and execute office activities including celebrations, events, etc. 
  • Occasional announcements to the staff concerning office wide implementations and additions from Headquarters
  • Act as a member of the Global Change Network for new technology rollouts for the office.
Coordinate Travel and Office Visits:
  • Arrange domestic and international travel for Director.
  • Prepare documentation for passports and visas for office staff for HQ visits and event appearances.
  • Liaise with headquarters to coordinate international visits.
  • Prepare itineraries for visiting headquarters staff and donors.
Provide Relocation Support: Act as the point of contact for new interns/fellows and coordinate relocation logistics including housing, departure dates, orientation etc.
Development: Participate in IJM programs in professionalism and Christian spiritual formation.

Qualifications, Skills and Experience:
  • The ideal candidate for the International Justice Mission (IJM) Executive Assistant job must hold a Bachelor’s Degree.
  • Prior clerical /administrative experience.
  • Computer literate with proficiency in MS Word, Power Point, Excel and Outlook.
  • Fluency in English required.
  • Mature Christian faith.
  • Passionate commitment to IJM’s mission and values.
  • High level of self-motivation and personal initiative.
  • Intelligent, organized, creative and proactive problem solver.
  • Effective organizer, planner and implementer; detail-oriented.
  • Good leader and team player.
  • Works well under stress with a sustained positive attitude.
  • Exceptionally high level of honesty and integrity.
  • Ability to cooperate effectively in a multi-cultural environment.
  • The successful candidate should have strong attention to detail, be able to multi-task successfully, handle stressful situations in a professional manner, and consistently present a positive image to internal and external customers.

How to Apply:
All applicants are encouraged to send their applications, updated CVs and Statement of Faith via E-mail (preferred method) to:

OR by mail:

International Justice Mission

Attn: Human Resources
P.O. Box 502 Ntinda, Kampala, UGANDA

By Hand:

International Justice Mission

Attn: Human Resources
Plot 15 Suuna Road, Ntinda
Kampala, Uganda

NB: A statement of faith should describe your Christian faith and how you see it as relevant to your involvement with IJM. The statement can either be incorporated into the cover letter or submitted as a separate document and should include, at a minimum, a description of your spiritual disciplines (prayer, study, etc.) and your current fellowship or place of worship.

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