Fresher Accounts Officer NGO Career Opportunities – Infectious Diseases Institute (IDI)

Organisation: Infectious
Diseases Institute (IDI)
Duty Station: Uganda
Reports to: Senior
Accountant- Sub Granting
Vacancy Code: AOAX01
About Us:
The Infectious Diseases
Institute (IDI) is an international non-profit organization which is a
partnership of infectious diseases and public health specialists. The overall
objective of the IDI is to strengthen health systems with strong emphasis on
Infectious Diseases, through Research and Capacity Development. IDI has five
operational areas through which it works to achieve its mission: Prevention,
Care and Treatment; Training, Research and Laboratory services (provided
through a partnership with the Makerere University – John Hopkins University
Core Lab) and Outreach.
Job Summary: The Accounts
Officer will implement IDI sub-grant procedures and ensure that grantees follow
donor rules and regulations.
Key Duties and Responsibilities: 
  • Performs
    site financial review and reports findings and recommendations to the
    Finance Manager – Sub granting.
  • Follow
    up on VAT claims for all USG funded sub grantees
  • Maintains
    all sub grant files and ensures that they are correctly labeled and all
    financial reports are filed correctly.
  • Supervises,
    mentors and trains Accounts Assistants in the sub granting unit.
  • Works
    with the Grants unit to ensure timely approval and replenishment of
    sub-grantees funds after concluding accountability reviews. Ensures timely
    completion of sub-grantee expense journals for posting.
  • Monitors
    the status of. sub grant advances and reporting. Provides weekly updates
    to the Finance Manager-Sub granting.
  • Periodically
    reconciles sub grantee reports to transactions entered in NAV.
    Investigates and resolves discrepancies with the guidance of the Finance
    Manager – Sub granting.
  • With
    help from the Finance Manager – Sub granting, identifies areas where sub
  • i
    require capacity building and provides training to sub-grantees on
    financial policies and procedures.
  • Ensures
    closeout procedures are properly applied in a timely manner to sub
    grantees in order to limit financial losses to all parties.
  • Ensures
    compliance with GAAP, Ugandan & US standard accounting practice
  • Performs
    any other sub grants and finance tasks as may reasonably be assigned by
    the Finance Manager – Sub granting from time to time.
  • For
    Sub-grantees to whom we give direct accounting support; Ensures that
    payments are processed on time, identifies appropriate general ledger
    codes for expensing accountabilities in NAV
  • Supports
    the Field Office Finance and Administration Assistant in ensuring that the
    accountabilities conform to required standards and project expense
    journals are prepared timely for posting.
  • Any
    other duties as may be assigned from time to time.

Qualifications, Skills and Experience:
  • The
    applicant must hold a Bachelor of Commerce (Accounting option) or Bachelor
    of Business Administration (BBA) (Finance/ Accounting), from a reputable
  • ACCA
    or CPA qualification (or in the process of being certified, Level 2
  • Two
    years of progressively responsible experience in professional accounting
    or auditing is required.
  • High
    levels of professionalism
  • Planning
    and Organizing
  • Teamwork.
  • Demonstrated
    experience in working with and managing Sub-grantees
  • Knowledge
    and understanding of generally accepted accounting principles (GAAP) and
  • Demonstrated
    skills in developing and managing budgets and fiscal control principles
  • Demonstrated
    skills in developing and monitoring systems and capacity building of
    external stakeholders
  • Relevant
    skills in automated accounting software systems and database spreadsheets
How to Apply:
All suitably qualified and interested
candidates should E-mail their updated CVs, which should include details of
email address (if any), present position, current remuneration,
Certificate/testimonials and address of three (3) referees plus telephone
contact to the following address. Please make sure that your application letter
, CV and certificates are attached as one document and indicate the Vacancy
code as the subject for your email
The Senior Human Resource
Infectious Diseases Institute —
IDI Knowledge Centre,
Makerere University Main Campus
College of Health Sciences, Makerere University,
P.O. Box 22418, Kampala,
Email to:
Deadline: 27th April 2018
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