Estates Officer Job Opportunity – Uganda Management Institute (UMI)

Job Title:       Estates
Officer
Organisation: Uganda
Management Institute (UMI)
Duty Station: Kampala,
Uganda
Reports to: Head of
Administration Department
About US:
Uganda Management Institute
(UMI) is a Management Development Institute with a Mission “to Excel in
Developing Practical and Sustainable Administration, Leadership and Management
Capacity”. It provides management training, consultancy and research services
in response to the demands of the public, private, development partners, CSOs,
the Institute offers high quality career development management courses at
Certificate, Diploma, Postgraduate Diploma and Higher Degree Levels. The
Institute’s activities are currently carried out at the main campus in Kampala
and its Branches in Mbarara, Gulu and Mbale.
Job Summary: The Estates
Officer will provide technical support and advice to Management on matters
related to Uganda Management Institute’s properties and to provide engineering
and maintenance support services.
Key Duties and Responsibilities: 
  • Ensuring
    that the land acquired, owned or leased by the Uganda Management Institute
    (UMI) is secured, copies of the land titles obtained, and promptly
    advising Management of the due date of expiry of leases to process their
    renewal or make new ownership arrangements;
  • Liaising
    with Uganda Land Commission and/or the District Land Board to ensure that
    the UMI properties are correctly assessed for ground rent and property
    rates and advising the Management of UMI of the due dates for payments to
    ensure that payment is promptly effected;
  • Managing
    properties owned by or rented by UMI, including maintaining an inventory,
    tenancy agreements, utility consumption records, repair and maintenance
    records, and advising Management of the due date of expiry of tenancy
    agreements so that they are promptly renewed or new tenants sourced;
  • Facilitating
    resolution of disputes among tenants, where applicable;
  • Ensuring
    that all assets are appropriately labeled or branded and an inventory
    maintained;
  • Inspecting
    the properties to determine their repair requirements, including
    designing, budgeting, supervising and coordinating renovation and
    maintenance works;
  • Ensuring
    that all equipment and installations are maintained in good working
    condition and overseeing the rectification of any faults or defects that
    may occur;
  • Liaising
    with the security providers to ensure that the properties and the
    occupants are kept secure at all times;
  • Ensuring
    that all solid waste generated is timely, safely and appropriately
    collected, temporarily stored and promptly disposed of;
  • Ensuring
    that there is safe and effective disposal of waste water as well as storm
    water;
  • Ensuring
    prompt settlement of bills for utilities and liaising with Utilities
    Bodies, namely UMEME for power supply, National Water and Sewerage
    Corporation for water supply and sewerage services, Uganda Telecom Ltd or
    other providers for telecommunications and Internet, and provider for
    Cable Television, to attend to any faults that may arise;
  • Identifying
    assets that are due for disposal and ensuring that they are safely stored
    until authority to dispose them is secured;
  • Participating
    in the procurement process for works and services related to development
    projects undertaken by UMI, by providing input in the preparation of
    statement of requirements, bid evaluation and subsequently participating
    in contract management during implementation of the contracts; and
  • Performing
    any other duties as assigned from time to time.
Key Result Areas:
  • Technical
    support provided in acquisition and maintenance of UMI properties;
  • Procurement
    process for works, services and services related to development projects
    undertaken by UMI supported;
  • Properties
    inspected to determine their repair requirements, including designing,
    budgeting, supervising and coordinating renovation and maintenance works;
  • Equipment
    and installations maintained in good working condition and overseeing the
    rectification of any faults or defects that may occur;
  • Liaising
    with the security providers to ensure security of person and property;
  • All
    solid waste generated is timely, safely and appropriately collected,
    temporarily stored and promptly disposed of;

Qualifications, Skills and Experience:
  • Applicants
    should be holding an Advanced Diploma in Civil Engineering from a
    recognized Institution.
  • A
    registered candidate with the professional body will be at an added
    advantage.
  • At
    least five years’ experience in a reputable organization is a must
  • Knowledge
    of Public Health Standards, Building Regulations, Environment Management
    Guidelines, Occupational Safety and Health Regulations, Public Procurement
    and Disposal of Public Assets, among others;
  • Good
    communication skills;
  • Good
    interpersonal skills;
  • Good
    report writing skills;
  • Good
    computer skills; and
  • Knowledge
    of project management and maintenance procedures
NB: A competitive basic
salary, complemented by a gratuity scheme and housing, transport and medical
allowances will be provided.
How to Apply:
Fill in the application form, download
here
and attach a comprehensive CV, certified copies of academic
transcripts and certificates plus copies of relevant appointment letters.
Submit hard-copies to the
address below;
The Human Resource Manager
Uganda Management Institute
Plot 44-52 Jinja Road
P.O. Box 20131, Kampala
Deadline: Monday 7th May, 2018 by 3:00pm
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please visit https://www.theugandanjobline.com or
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