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Entry Level Project Support Officer Non-profit Jobs - Malaria Consortium

Job Title:    Project Support Officer
Organization: Malaria Consortium
Duty Station: Kampala, Uganda
Salary: USD 13,005 gross per annum
Reports to: Program Manager

About US:
Malaria Consortium is the world’s leading not-for-profit organisation dedicated to the comprehensive control of malaria and other communicable diseases in Africa and Southeast Asia. Malaria Consortium works with communities, government and non-government agencies, academic institutions, and local and international organisations, to ensure good evidence supports delivery of effective services, providing technical support for monitoring and evaluation of programmes and activities for evidence-based decision-making and strategic planning. Malaria Consortium works to improve not only the health of the individual, but also the capacity of national health systems, which helps relieve poverty and support improved economic prosperity.

About Project:
Malaria Consortium Uganda has received funding from DFID/UNICEF to implement the Strengthening Uganda’s Response to Malaria (SURM) project which will focus on reducing the impact of the leading causes of U5M morbidity and mortality in 16 districts in Northern Uganda. The project will address lagging maternal and neonatal mortality through a combination of iCCM and selected maternal and neonatal care interventions. The project is implemented with UNICEF and spans a five-year period (April 2018-March 2023) in 16 districts in the Northern region of Uganda.

Job Summary: The Project Support Officer will be responsible for providing comprehensive project management support services of project activities including procurement and fleet management to two field offices in Gulu and Lira and the Uganda Head office in Kampala. The PSO plays an active role as a member of the project team and provides project operational support in the procurement of materials necessary for efficient Implementation of the programs and monitor the use of vehicle fleet.

Key Duties and Responsibilities:  
Ensure administrative and logistic support to project and office staff (30%)
  • Coordination with different vendors
  • Scheduling & hiring transports
Arrangement of the procurement and vehicles management (30%)
  • Facilitate procurement of project supplies and ensure timely receipt of goods as per requirement of the field offices and ensure adequate supplies of stationery and project materials to the administrators
  • Coordinate procurement and supply of quality project items as requested by the technical teams
Maintaining documents (20%)
  • Maintain the project related files at the Head office as per project filing system and support regional administrators in filling procurement and fleet related files
  • Keep up to date prequalification list of vendors and carry out price surveys in conjunction with Finance team
  • Provide support in maintaining and circulation of project procurement documents
  • Keep track & ensure safeguard of all fleet
Provide communication support to the relevant staff on time (20%)
  • Provide routine procurement updates to all staff on status of procurement
  • Maintain good and effective procurement and fleet communication and relationships with field office staff
  • Maintaining effective communication with all field offices to ensure timely supports for project activities
  • Provide detailed reports on procurements by way of procurement tracker and compile fleet reports for all vehicles and submit to Program Manager

Qualifications, Skills and Experience:
  • The applicant for the Malaria Consortium Project Support Officer job opportunity should hold a Bachelor’s degree or equivalent in Procurement and Logistics, Business Administration.
  • Qualifications in CIPS, CILT or any other relevant qualifications
  • One year of experience in the field of supply chain management, logistics, procurement and transport
  • Good analytical skills
  • Good Excel and other software skills
  • Excellent managerial and organizational skills and abilities
  • Ability to effectively manage time and resolve crises
  • Skilled in use of computer software especially Microsoft office packages and email
  • Excellent interpersonal and communication skills
  • Attention to detail

How to Apply:
All interested applicants are encouraged to apply online at the web link below.

Deadline: 27th April 2018

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