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Assistant Principal Pension Officer (General Administration) Employment Opportunity - Makerere University Retirement Benefits Scheme (MURBS)


Organisation: Makerere University Retirement Benefits Scheme (MURBS)
Duty Station: Kampala, Uganda
Reports to: Principal Pension Officer

About US:
Makerere University Retirement Benefits Scheme (MURBS) is a scheme for Makerere University staff. MURBS was established under irrevocable trust with effect from 1st April 2009 and is licensed by the Uganda Retirement Benefits Regulatory Authority. The Scheme was set up by Makerere University for the purpose of providing retirement benefits to employees of Makerere University upon retirement from the University. MURBS is governed by a Board of Trustees, which is the Scheme’s supreme governing body. The relationship between the University and the Board of Trustees is enshrined under the Trust Deed and Scheme Rules (as amended 17 April 2015).

Job Summary: The Assistant Principal Pension Officer (General Administration) will provide high level administrative support to the Principal Pension Officer in all matters pertaining to the general administration of the Scheme

Key Duties and Responsibilities: 
Meetings and Reports
  • Prepare meeting documentation in the correct formats and arrange meeting/event locations as well as all other materials needed there at
  • Take Minutes at Trustee meetings and staff/management meetings and submit standard drafts to the PPO in a timely manner
  • Assist in tracking and implementing Board Resolutions
Documentation and Compliance
  • Prepare standard Scheme reports as required
  • Prepare standard draft reports to the University Council every Quarter
  • Prepare reports on the MURBS Strategic Plan for review every Quarter
  • Review Service Provider Reports and documentation received by the Scheme and provide summaries to the Principal Pension Officer
  • Draft correspondences and other documents as and when required
  • Assist in monitoring compliance of the Scheme with statutory and regulatory requirements as well as compliance with all the requirements of the Trust Deed and Scheme Rules, policies and other relevant statutes
  • Participate in the initial drafting of service provider agreements/ contracts
  • Participate in drafting of policies and standard operating procedures for the Scheme
Communication
  • Communicate to Trustees and other parties as directed from time to time
  • Assist in tracking and responding to member queries as directed
  • Design and operate the Public Relations programme
  • Handle publicity and advertising issues as per the MURBS Communication Policy
  • Coordinate the compilation, design and printing of the Scheme’s annual reports and branded materials
  • Keep the Scheme's website up-to-date
Records Management
  • Maintain appropriate Scheme Records, both in electronic and hard copy formats
  • Establish and maintain databases as directed from time to time
Planning
  • Develop the MURBS Financial Year Calendar
  • Plan for annual member trainings and MURBS Ambassadors activities
  • Process the timely renewal of Trustees’ licenses and the Scheme’s subscriptions to affiliated professional institutions, both local and foreign and international agencies
Operation
  • Prepare/process Scheme expenses x) Ensure appropriate disbursement of all funds advanced for Scheme activities and provide accurate accountability to the PPO at all times
  • Arrange tickets and other foreign travel requirements for staff
  • Coordinate repairs and maintenance to general office equipment and preventive maintenance of IT equipment
  • Arrange for special procurements and participate in designing of the Terms of Reference or RFPs
  • Recommend and keep track of all the insurance policies for staff, vehicles and equipment
  • Arrange for the disposal of the Scheme’s boarded off assets
  • Monitor stocks of supplies and advise the Principal Pension Officer accordingly
Supervision
  • Coordinate and supervise activities of the contracted service providers
  • Maintain an up-to-date leave roster of all staff at the Scheme at any one time
  • Supervise the delivery of documents to Trustees, service providers, the University, URBRA, Members, and other stakeholders
  • Supervise MURBS staff as delegated
  • Supervise the provision of Front Desk Officer Services
  • Perform any other duties as assigned from time to time


Qualifications, Skills and Experience:
  • The applicant must hold a good University degree from a reputable, recognised institution of higher learning. Should possess post-graduate qualifications or a professional qualification such as ICSA.
  • A minimum of three (3) years’ experience in the area of general administration at a senior management level. Knowledge of pension ad-ministration will be an added advantage.
  • Core Competencies: knowledge of the principles and practices of general administration and I or public relations. Should have excellent organisational, communication and listening skills, and should demonstrate leadership, tact and problem solving abilities.

How to Apply:
All candidates are encouraged to send their application letters, signed curriculum vita (with names and addresses of at least two referees), and copies of relevant academic/professional certificates to the Principal Pension Officer at the following address:-

Makerere University Retirement Benefits Scheme,
P. O. Box 7827, Kampala Lincoln Flats B4, Makerere University

Deadline: 17th April 2018 by 4:00pm

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