Administrator Job Careers - KOICA Uganda

Job Title:          Administrator
Organization: KOICA Uganda
Duty Station: Kampala, Uganda

About US:
Korea International Cooperation Agency (KOICA) is promoting amicable and cooperative relations and mutual exchange by rendering support to economic and social development of partner countries.

Job Summary: The Administrator ensures flow of office procedures, maintains a positive and friendly company image.

Key Duties and Responsibilities: 
  • Work in close collaboration with requesting unit, draft specifications for all goods and services.
  • Estimate costs and solicit quotations / proposals in accordance KOICA regulations.
  • Prepare request for Bids, Quotes and Proposals and collect proposals / quotations / pro-forma invoices from suppliers following the purchasing procedure of the organisation.
  • Place orders on time and follow up to ensure timely delivery of the items or service and report as appropriate to the immediate supervisor and the requesting unit on the status of the order.
  • Obtain documentation to clear shipment of goods free of duty and customs
  • Establish procedures for the operation and maintenance of the office;
  • Supervise the work of service providers including; IT services, security and cleaning;
  • Manage the office budget for all ongoing services and costs (e.g., rent, utilities, supplies, maintenance, telephone) for all offices and residences
  • Maintain lease agreements and utilities accounts for offices.
  • Ensure proper record system is in place to track usage ·
  • Coordinate the recruitment of new staff, and the preparation and maintenance of complete employment files for all staff.
  • Orient new employees on corporate policies and benefits.
  • Enrol new local staff in the health insurance plan ·
  • Other tasks, as assigned by the county director  

Qualifications, Skills and Experience:
  • The applicant must hold a Bachelor’s Degree in Business Administration, Management, or other relevant field
  • Two to three years of relevant professional experience in office administration, operations, procurement, human resources, or other relevant experience. Two or more years of experience with an international organisation is desirable;
  • Excellent writing, computer and organizational skills;
  • Proven ability to work closely with a variety of project stakeholders, including local senior and support staff, Home Office staff, consultants, vendors and subcontractors to work collaboratively to solve administrative and operational problems as they arise
  • Proven ability to independently plan and execute complex tasks while addressing daily management demands.
  • Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.
  • Knowledge of academic and/or vocational education curricula.
  • Records maintenance skills.
  • Ability to draw conclusions and make recommendations based on research data and findings.
  • Skill in the use of personal computers and related software applications.
  • Program planning and implementation skills.
  • Knowledge of communication principles, media, and marketing techniques.
  • Skill in organizing resources and establishing priorities.
  • Ability to manage and facilitate educational programs.
  • Advanced writing and editorial skills.
  • Knowledge of finance, accounting, budgeting, and cost control procedures.
  • Experience working with donor agencies is preferable  
  • Ability to perform in a dynamic and fast-paced work environment with limited supervision.
  • Willingness to bring innovation, tackle challenges and produce deliverables within assigned timeline.  
  • Communication Skills
  • Excellent communication and presentation skills in English and Luganda;
  • Excellent oral and writing skills in the above languages, a must;
  • Good computer skills:
  • Proficient in Microsoft Office, Excel, Powerpoint, access & other applications of wide usage;
  • Good experience and effective use of internet communication gadgets, a must.  

How to Apply:
All candidates should send those updated CVs and Cover letters to

Deadline: 15th April 2018
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