Administrator Job Careers – KOICA Uganda

Job Title:          Administrator
Organization: KOICA
Duty Station: Kampala,
About US:
Korea International Cooperation
Agency (KOICA) is promoting amicable and cooperative relations and mutual
exchange by rendering support to economic and social development of partner

Job Summary: The Administrator
ensures flow of office procedures, maintains a positive and friendly company
Key Duties and Responsibilities: 
  • Work
    in close collaboration with requesting unit, draft specifications for all
    goods and services.
  • Estimate
    costs and solicit quotations / proposals in accordance KOICA regulations.
  • Prepare
    request for Bids, Quotes and Proposals and collect proposals / quotations
    / pro-forma invoices from suppliers following the purchasing procedure of
    the organisation.
  • Place
    orders on time and follow up to ensure timely delivery of the items or
    service and report as appropriate to the immediate supervisor and the
    requesting unit on the status of the order.
  • Obtain
    documentation to clear shipment of goods free of duty and customs
  • Establish
    procedures for the operation and maintenance of the office;
  • Supervise
    the work of service providers including; IT services, security and
  • Manage
    the office budget for all ongoing services and costs (e.g., rent,
    utilities, supplies, maintenance, telephone) for all offices and residences
  • Maintain
    lease agreements and utilities accounts for offices.
  • Ensure
    proper record system is in place to track usage ·
  • Coordinate
    the recruitment of new staff, and the preparation and maintenance of
    complete employment files for all staff.
  • Orient
    new employees on corporate policies and benefits.
  • Enrol
    new local staff in the health insurance plan ·
  • Other
    tasks, as assigned by the county director  

Qualifications, Skills and Experience:
  • The
    applicant must hold a Bachelor’s Degree in Business Administration,
    Management, or other relevant field
  • Two
    to three years of relevant professional experience in office
    administration, operations, procurement, human resources, or other
    relevant experience. Two or more years of experience with an international
    organisation is desirable;
  • Excellent
    writing, computer and organizational skills;
  • Proven
    ability to work closely with a variety of project stakeholders, including
    local senior and support staff, Home Office staff, consultants, vendors
    and subcontractors to work collaboratively to solve administrative and
    operational problems as they arise
  • Proven
    ability to independently plan and execute complex tasks while addressing
    daily management demands.
  • Strong
    interpersonal and communication skills and the ability to work effectively
    with a wide range of constituencies in a diverse community.
  • Knowledge
    of academic and/or vocational education curricula.
  • Records
    maintenance skills.
  • Ability
    to draw conclusions and make recommendations based on research data and
  • Skill
    in the use of personal computers and related software applications.
  • Program
    planning and implementation skills.
  • Knowledge
    of communication principles, media, and marketing techniques.
  • Skill
    in organizing resources and establishing priorities.
  • Ability
    to manage and facilitate educational programs.
  • Advanced
    writing and editorial skills.
  • Knowledge
    of finance, accounting, budgeting, and cost control procedures.
  • Experience
    working with donor agencies is preferable  
  • Ability
    to perform in a dynamic and fast-paced work environment with limited
  • Willingness
    to bring innovation, tackle challenges and produce deliverables within
    assigned timeline.  
  • Communication
  • Excellent
    communication and presentation skills in English and Luganda;
  • Excellent
    oral and writing skills in the above languages, a must;
  • Good
    computer skills:
  • Proficient
    in Microsoft Office, Excel, Powerpoint, access & other applications of
    wide usage;
  • Good
    experience and effective use of internet communication gadgets, a
How to Apply:
All candidates should send those updated CVs and Cover letters to
Deadline: 15th April 2018
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