Administration Manager NGO Job Opportunities – Plan International

Job Title:        Administration Manager
Organisation: Plan International
Duty Station:  Kampala, Uganda
Reports to: Country
About US:
Plan International was founded over 75 years ago and is one of the
oldest and largest children’s development organizations (non-profit / INGOs) in
the world. We work in 50 developing countries across Africa, Asia and the
Americas to promote child rights and lift millions of children out of poverty.
Plan’s vision is of a world in which all children realize their full potential
in societies that respect people’s rights and dignity. Plan is independent,
with no religious, political or governmental affiliations.
Job Summary: The Administration
Manager oversees the overall country procurement and supply chain management;
general contracts management; vehicles, property and fixed assets management
and staff safety and security. The holder has a delegated authority of up to
Key Duties and Responsibilities: 
  • Leads service level contract negotiations and
    contracts management to ensure value fo
    r money and compliance to established procedures.
  • Heads the contracts committee where contracts
    are timely reviewed, compliance issues to Government of Uganda laws and
    audit recommendations are taken into consideration.
  • Develops a country procurement strategy in collaboration with Procurement
    Coordinators and leads its implementation.
  • Oversees management of procurement and other
    logistics to ensure goods and services are purchased in time to facilitate
    project implementation at the same time ensuring
    the organisation receives value for
  • Supervises estates management for our offices
    in Uganda to ensure compliance to tenancy agreement standards.
  • Monitors and manages administration related
    budget to ensure that spend is in line with agreed prior
    ities and well managed for effective and
    efficient operations.
  • Oversees security management at Country Office
    and Programme Areas to ensure Plan International Uganda staff and assets
    are safe and hence minimisation of loss of lives and property.
  • A lead person for Human Resource Development in the Administration
    department, including but not limited to recruitment, deployment, staff
    morale and team approaches to work.
  • Develops and maintains systems and procedures
    of Plan International Uganda’s assets a
    nd properties that lead to efficacy in use and management. Included
    here is corporate risk insurance, acquisition and disposal, managing a
    viable assets data base.
  • Develops and maintains systems for the
    monitoring of vehicle use, and interfacing with lin
    e managers to make appropriate vehicle
    management decisions.
  • A legal contact person responsible for handling
    legal issues and liaising with our Legal Counsel for appropriate advice
    and intervention.
  • Supervises, directs and evaluates
    Administration depa
    staff, handling employee concerns and problems, directing work, coaching,
    counselling, disciplining and completing employee performance appraisals
  • Promotes and abides by Plan International
    policies and procedures, including but not limited to gend
    er equality mainstreaming, Child
    Protection Policy; Code of Conduct and the related mandatory reporting

Qualifications, Skills and Experience:
  • The applicant for the Plan International Administration Manager job
    opportunity must hold a Bachelor’s Degree in Business studies / Purchasing or equivalent
  • Five years relevant working experience in a
    similar role
  • Strong negotiating, facilitating and
    influencing skills
  • Strong analytical and problem solving skills
  • Communicates clearly and effectively
  • Strong team-building and motivational skills
  • Networking and partnership development
  • Good interpersonal and public relation skills
  • Proficient in computer skills and use of
    relevant software and other applications
  • Teamwork – positively promotes team effort through shared successes.
  • Integrity – acts with high degree of integrity
    and professionalism.
  • Positive Disposition –Relates to people in a
    friendly, open manner.
  • Develops, motivates coaches and manages
    ion team in the
  • Promotes high performance by all staff
  • Promotes innovation and learning
  • Credible and accountable
How to Apply:
All suitably qualified candidates should send their letters of
application, together with updated CVs, contact telephone numbers, copies of
relevant certificates, names and contact details of three references plus
salary history and send to:
The Country Human Resources and Organizational Development Manager,
Plan Uganda
Email to:
Deadline: 13th April 2018
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