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Administration Manager NGO Job Opportunities - Plan International

Job Title:        Administration Manager
Organisation: Plan International
Duty Station:  Kampala, Uganda
Reports to: Country Director

About US:
Plan International was founded over 75 years ago and is one of the oldest and largest children’s development organizations (non-profit / INGOs) in the world. We work in 50 developing countries across Africa, Asia and the Americas to promote child rights and lift millions of children out of poverty. Plan’s vision is of a world in which all children realize their full potential in societies that respect people’s rights and dignity. Plan is independent, with no religious, political or governmental affiliations.

Job Summary: The Administration Manager oversees the overall country procurement and supply chain management; general contracts management; vehicles, property and fixed assets management and staff safety and security. The holder has a delegated authority of up to US$35,000.

Key Duties and Responsibilities: 
  • Leads service level contract negotiations and contracts management to ensure value for money and compliance to established procedures.
  • Heads the contracts committee where contracts are timely reviewed, compliance issues to Government of Uganda laws and audit recommendations are taken into consideration.
  • Develops a country procurement strategy in collaboration with Procurement Coordinators and leads its implementation.
  • Oversees management of procurement and other logistics to ensure goods and services are purchased in time to facilitate project implementation at the same time ensuring the organisation receives value for money.
  • Supervises estates management for our offices in Uganda to ensure compliance to tenancy agreement standards.
  • Monitors and manages administration related budget to ensure that spend is in line with agreed priorities and well managed for effective and efficient operations.
  • Oversees security management at Country Office and Programme Areas to ensure Plan International Uganda staff and assets are safe and hence minimisation of loss of lives and property.
  • A lead person for Human Resource Development in the Administration department, including but not limited to recruitment, deployment, staff morale and team approaches to work.
  • Develops and maintains systems and procedures of Plan International Uganda’s assets and properties that lead to efficacy in use and management. Included here is corporate risk insurance, acquisition and disposal, managing a viable assets data base.
  • Develops and maintains systems for the monitoring of vehicle use, and interfacing with line managers to make appropriate vehicle management decisions.
  • A legal contact person responsible for handling legal issues and liaising with our Legal Counsel for appropriate advice and intervention.
  • Supervises, directs and evaluates Administration department staff, handling employee concerns and problems, directing work, coaching, counselling, disciplining and completing employee performance appraisals
  • Promotes and abides by Plan International policies and procedures, including but not limited to gender equality mainstreaming, Child Protection Policy; Code of Conduct and the related mandatory reporting responsibilities.

Qualifications, Skills and Experience:
  • The applicant for the Plan International Administration Manager job opportunity must hold a Bachelor’s Degree in Business studies / Purchasing or equivalent
  • Five years relevant working experience in a similar role
  • Strong negotiating, facilitating and influencing skills
  • Strong analytical and problem solving skills
  • Communicates clearly and effectively
  • Strong team-building and motivational skills
  • Networking and partnership development
  • Good interpersonal and public relation skills
  • Proficient in computer skills and use of relevant software and other applications
  • Teamwork – positively promotes team effort through shared successes.
  • Integrity – acts with high degree of integrity and professionalism.
  • Positive Disposition –Relates to people in a friendly, open manner.
  • Develops, motivates coaches and manages Administration team in the country
  • Promotes high performance by all staff
  • Promotes innovation and learning
  • Credible and accountable

How to Apply:
All suitably qualified candidates should send their letters of application, together with updated CVs, contact telephone numbers, copies of relevant certificates, names and contact details of three references plus salary history and send to:

The Country Human Resources and Organizational Development Manager,
Plan Uganda

Email to: uganda.recruitment@plan-international.org

Deadline: 13th April 2018

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline

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