Admin and HR Coordinator Irish Aid ESP Programme Jobs – Ministry of Gender, Labour and Social Development (MGLSD)

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Organization: Ministry
of Gender, Labour and Social Development (MGLSD)
Project Name: Expanding
Social Protection (ESP) Programme
Funding Source: Irish
Aid
Duty Station: Kampala,
Uganda
Reports to: Deputy Head
of PMU
About US:
The Ministry of Gender, Labour
and Social Development (MGLSD) of Uganda, through its Programme Management Unit
(PMU) is implementing Phase two (ESPII) of the Expanding Social Protection
(ESP) Programme. The goal of ESP is to reduce chronic’ poverty and improve life
chances for poor men, women and children in Uganda. The programme aims to embed
a national social protection system, including social assistance for the
poorest and most vulnerable, as a core element of Uganda’s national planning
and budgeting processes.
Job Summary: The Admin
and HR Coordinator will manage the administration functions for the programme
covering Procurement, Logistics, Administration, IT and Human Resources in
accordance with existing policies contributing to stakeholder satisfaction and
respective efficiencies.
Key Duties and Responsibilities: 
  • Implement
    Administration, Procurement, IT & HR Policies and procedures in line
    with the MGLSD corporate values
  • Plan,
    prepare, implement and review unit budgets in line with the MGLSD/ Development
    partners Finance & Accounting policies
  • Develop
    and implement an overall internal control framework for monitoring the
    efficient and effective utilisation of MGLSD assets in line with the
    Assets Management Policies    .
  • Implement
    and develop IT policies and guidelines for monitoring and implementation
    of MGLSD programs and activities
  • Prepare
    all the travel logistics, entry permits, reservations, visas for
    international staff and Guests
  • Prepare
    a procurement plan and develop all procurement activities of the MGLSD in
    accordance with the procurement guidelines
  • Oversee
    all administration activities including office administration and fleet
    management.
  • Carry
    out Human Resources functions in line with MGLSD HR functions.

Qualifications, Skills and Experience:
  • The
    applicant should be a strong administrative manager with knowledge and
    proven experience in the areas of Administration, Procurement, IT and HR
    functions.
  • A
    minimum of an honours degree in any of the following fields: Business
    Administration, Human Resources, BBA and B Com (Management), and some courses
    in any of the functions covered by the position. A master’s degree and a
    professional qualification in the outlined functions will have an added
    advantage individually and in combination.
  • At
    least five years of experience with a reputable and busy organisation in
    human resource, procurement and administration at a senior level
  • Knowledge
    of GoU and development partner (DFID) HR, admin and procurement procedures
  • Capable
    of building and maintaining effective working relationships with service
    providers and other stakeholders and team members.
  • Good
    team worker
  • Working
    knowledge of Procurement, Contracts Management, Organizational
    Administration, IT and HR.
How to Apply:
All candidates should send
their application letters, updated CVs and certified evidence of all relevant
qualifications to the address below;
PILA Consultants,
Plot 648 Nanfumbambi Rd,
Makerere West, Kikoni,
P.O. Box 9092, Kampala. Uganda
Email to:
pila2consultants@gmail.com
Deadline: Monday, 7th May 2018 by 5:00p.m.
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