USAID Grant Accountant – HIWA Project Jobs – World Vision International

Organisation: World Vision International
Funding Source: USAID
Duty Station: Kampala, Uganda
Reports to: Finance and Operation Director
About WVU:
World Vision International is a Christian Relief, Development and
Advocacy Non-Government Organization dedicated to working with children,
families and communities to overcome poverty and injustice. We currently work
in over 41 districts in Uganda. World Vision is committed to the protection of
children and we will not employ people whose background is not suitable for
working with children. All employment is conditioned upon the successful
completion of all applicable background checks, including criminal record
checks where possible. “Our Vision for every child, Life in all its fullness.
Our prayer for every Heart, the will to make it so.”
Job Summary: The Grant
Accountant – HIWA Project will provide overall technical support to the grant
in accordance with World Vision accounting policies and procedures and the
Acceptable International Financial Accounting standards and liaise with the
Senior Finance Officer – Grants on all financial matters relating to the
Key Duties and Responsibilities:
  • Supporting the effective decision-making
    and financial sustainability of the program through being a business
    partner internally and externally.
  • Ensuring stewardship, accountability and
    transparency at all levels through the active resourcing and empowerment
    of the organization and partners.
  • Strengthening project and community
    financial management capacity.
  • Promote financial accountability and
  • Ensure timely, complete & accurate
    preparation of project financial reports; Project monthly management
    reports prepared and shared by 15th of the following month
  • Ensure Grant Project Bank Reconciliations
    are prepared on a monthly basis; Accurate Bank reconciliations submitted
    to NO by 3rd of the month
  • Manage and safeguard assets of the
    projects including the projects Vehicle fleet;
  • Ensure that Annual Asset
    counts/Verifications are take place and up to date– Updated fixed asset
    lists and inventory verifications submitted to GFM on quarterly basis
  • Ensure that stock/Inventory counts are
    conducted on monthly basis
  • Ensure Budget adjustments posted to Sun
    system PBAS and FFR reconcile by funding type and funding source,
  • Ensure timely and accurate review of sub
    grantee reports and timely settlement on invoices/claims; Partner advances
    cleared within 90day- Monthly posting of partner Accountabilities
  • Monthly prepare aging analysis capturing
    all advances for staff and Partners.
  • Timely submission of VAT reports; Invoices
    compiled and submitted for verification and stamping; Quarterly VAT report
    submitted to the mission by 15th month following end of quarter.
  • Monthly meeting with Project team to
    review financial report and take corrective action.
  • Strategic financial planning and
  • Manage the Payments function for the
    project; Payments are processed at most within 3 days of receipt of
    approved request.
  • Managing bank account functions, cash
    flows, and project funding; Cash available for project, Cash balances
    within target low
  • Manage petty cash for the project; Regular
    cash counts, Review of petty cash transactions, Spot counts
  • Keenly monitor project spending to ensure
    that it falls within acceptable variance limits; No more than 10% under
    spending, 0% overspending, and explanation of variances
Capacity building
  • Provide hands on technical financial
    support to the Assistant Accountant and Program Assistant
  • Communication of new finance guidelines,
    and systems to project staff and making sure that they are implemented at
    field level.
  • Quarterly participate in the review of
    Partners financial documents
Risk Management & Controls:
  • Ensure existence of systems and policies
    which provide appropriate levels of security and control of project
    assets, financial resources and operations i.e. Existence of manual
    control books for Fuel usage, Motor Vehicle usage, Cheque register,
    Accountability/advance/GN registers, Receipt books; Updated logbooks and
    approved monthly vehicle usage reports on file
  • Periodic (monthly or quarterly) visits to
    monitor and mentor Partners and Sub-grantees to ensure compliance with
    grant/donor regulations; Sub grant monitoring reports prepared, shared and
  • Support internal and external grant/ donor
    audits during the year to achieve unqualified audit opinion. No material
    questionable costs reported on grants in external audits during the FY
  • Donor requirements complied with during
    the FY and any exception reported/ escalated for appropriate action.
  • 100% Screening – BPS/EPLS
Strategic Networks:
  • Build and maintain good networks /
    relationships with Project team, other divisions, local partners etc. Good
    working relationships with partners/vendors/staff (TEECAP)
  • Partnership initiatives & policies
    implemented throughout the year; Accounts Payable Module, GEMs/Concur,
    Mobile Money operationalized and working well,
  • Participate regularly in project meetings
    as and when required.
  • Regular support to the finance team
    throughout the FY whenever requested

Qualifications, Skills and Experience: 
  • The World Vision Grant Accountant – HIWA
    Project should hold a Bachelor’s degree with a major in Accounting and
    part qualification in A.C.C.A, CPA or CIMA or equivalent.
  • At least three to five years’ post
    qualification experience, preferably with USAID funded program
  • Extensive Computer knowledge in Microsoft
    Excel, Word, PowerPoint, Sun systems accounting is required.
  • Must have proven knowledge of Generally
    Accepted Accounting Principles and Internal Control Procedures.
  • Must Communicate clearly and concisely
    both in writing and orally.
  • Excellent interpersonal skills.
NB: The position is open to Only Ugandan
How to Apply:
All suitably qualified candidates are encouraged to apply online by
visiting World Vision International’s e-recruitment jobs portal at the web link
Please follow instructions on How to Create Account and Profile at
World Vision’s e-recruitment portal.  Qualified female candidates are
particularly encouraged to apply.
Deadline: 10th March 2018
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