Job Title: Senior Project Assistant – IBG Organisation: International Organization for…
UN Project Control Associate Job Opportunities – United Nations High Commissioner for Refugees (UNHCR)
Job Title: Project Control Associate
Organisation: United Nations High Commissioner for Refugees
(UNHCR)
(UNHCR)
Position No.: Project Control Associate
Vacancy Notice: 013/2018
Reports to: Senior Finance Officer
Duty Station: Kampala, Uganda
Post Grade: GL6
About UNHCR:
The Office of the United Nations High Commissioner for Refugees was
established on December 14, 1950 by the United Nations General Assembly.
UNHCR’s mandate under the Statute of the Office of the United Nations High
Commissioner for Refugees is to lead and co-ordinate action for international
protection to refugees; seek permanent solutions for the problems of refugees
and safeguard refugee rights and well-being. UNHCR has an additional mandate
concerning issues of statelessness, as it is given a designated role under
Article 11 of the 1961 Convention on the Reduction of Statelessness.
established on December 14, 1950 by the United Nations General Assembly.
UNHCR’s mandate under the Statute of the Office of the United Nations High
Commissioner for Refugees is to lead and co-ordinate action for international
protection to refugees; seek permanent solutions for the problems of refugees
and safeguard refugee rights and well-being. UNHCR has an additional mandate
concerning issues of statelessness, as it is given a designated role under
Article 11 of the 1961 Convention on the Reduction of Statelessness.
Job Summary: The Project
Control Associate will complement programme management and provide support for
oversight of projects including the formulation of a monitoring plan, quality
assurance, and verification. Other activities of project control include:
review of project agreements, project audit, monitoring that there is synchrony
between financial and operational performance, participation in
multi-functional monitoring activities and reviews, tracking project risk
management, and supporting project closure. It is essential to maintain
segregation of duties between project control and programme functions for
effective accountability and oversight. Where there is no Project Control
Officer, General Service staff performing project control functions should
report directly to the Head of Office. The Project Control Associate receives
general guidance and work plans from the supervisor. They work independently on
regular assignments under the supervision of the Project Control Officer or to
the same management level as programme. The incumbent may supervise other
general service staff. Project Control staff play a very important role in
maintaining harmonious and effective partnerships, and often interact with
implementing partners. As a result, incumbents need to be very mindful of all
dimensions of partnerships in their interaction with partners (in accordance
with the Principles of Partnership, the Code of Conduct and other relevant
documents).
Control Associate will complement programme management and provide support for
oversight of projects including the formulation of a monitoring plan, quality
assurance, and verification. Other activities of project control include:
review of project agreements, project audit, monitoring that there is synchrony
between financial and operational performance, participation in
multi-functional monitoring activities and reviews, tracking project risk
management, and supporting project closure. It is essential to maintain
segregation of duties between project control and programme functions for
effective accountability and oversight. Where there is no Project Control
Officer, General Service staff performing project control functions should
report directly to the Head of Office. The Project Control Associate receives
general guidance and work plans from the supervisor. They work independently on
regular assignments under the supervision of the Project Control Officer or to
the same management level as programme. The incumbent may supervise other
general service staff. Project Control staff play a very important role in
maintaining harmonious and effective partnerships, and often interact with
implementing partners. As a result, incumbents need to be very mindful of all
dimensions of partnerships in their interaction with partners (in accordance
with the Principles of Partnership, the Code of Conduct and other relevant
documents).
Key Duties and
Responsibilities:
Responsibilities:
•
Actively contribute to reviewing the internal
control systems of implementing partners.
Actively contribute to reviewing the internal
control systems of implementing partners.
•
Contribute to reviewing that IP agreements are
in conformity with Country Operation Plans and UNHCR rules, policies and
procedures
Contribute to reviewing that IP agreements are
in conformity with Country Operation Plans and UNHCR rules, policies and
procedures
•
Signficantly contribute to reviewing, analyzing
and verifying Financial and Performance Implementing Partner Reports (Part I
PFR and Part II IPR), and to checking accuracy and consistency between IPFR and
IPR, in accordance
Signficantly contribute to reviewing, analyzing
and verifying Financial and Performance Implementing Partner Reports (Part I
PFR and Part II IPR), and to checking accuracy and consistency between IPFR and
IPR, in accordance
•
Ensure that the funds obligated under an IP
agreement permit the payment of the next installment or a disbursement,
confirming the status of installments already paid.
Ensure that the funds obligated under an IP
agreement permit the payment of the next installment or a disbursement,
confirming the status of installments already paid.
•
Support timely project closure in coordination
with the programme unit.
Support timely project closure in coordination
with the programme unit.
•
Bring to the attention of supervisors and
programme officers any significant variances at the office level in: budget
execution, percentage of project execution, time schedule, and quality of
projects against specifications or terms and conditions with project agreements
Bring to the attention of supervisors and
programme officers any significant variances at the office level in: budget
execution, percentage of project execution, time schedule, and quality of
projects against specifications or terms and conditions with project agreements
•
Build and maintain professional relationships
with implementing partners.
Build and maintain professional relationships
with implementing partners.
•
Keep up to date with all UNHCR rules,
regulations and procedures necessary to perform these duties.
Keep up to date with all UNHCR rules,
regulations and procedures necessary to perform these duties.
•
Perform other duties as required
Perform other duties as required
Key Performance Indicators:
•
Quality assurance of project agreements is
provided in accordance with applicable UNHCR rules and regulations.
Quality assurance of project agreements is
provided in accordance with applicable UNHCR rules and regulations.
•
Resources transferred to implementing partners
are utilized for the intended purposes and in accordance with project
agreements.
Resources transferred to implementing partners
are utilized for the intended purposes and in accordance with project
agreements.
•
Performance delivery and financial expenditure
reported by implementing partners are accurate and consistent.
Performance delivery and financial expenditure
reported by implementing partners are accurate and consistent.
•
Supervisors are promptly informed of risks and
major variances in the execution of projects (budgets, finance, implementation
or timeframe Escalate IP issues to supervisors.
Supervisors are promptly informed of risks and
major variances in the execution of projects (budgets, finance, implementation
or timeframe Escalate IP issues to supervisors.
•
Recommend acceptance or non acceptance of IPRs
and payment of installments.
Recommend acceptance or non acceptance of IPRs
and payment of installments.
•
Contact implementing partners for project
related matters.
Contact implementing partners for project
related matters.
•
Have unlimited access to financial and
operational records relating to projects
Have unlimited access to financial and
operational records relating to projects
Qualifications, Skills and Experience:
•
The ideal candidate for the United Nations UNHCR
Project Control Associate job opportunity should have completed secondary
education together with training/certificate in Accounting, Auditing, Business
Administration, Finance, Project Management or related field.
The ideal candidate for the United Nations UNHCR
Project Control Associate job opportunity should have completed secondary
education together with training/certificate in Accounting, Auditing, Business
Administration, Finance, Project Management or related field.
•
At least six years of previous job experience in
the field of accounting/finance, auditing, project management, business
analysis, quality assurance and/or risk management.
At least six years of previous job experience in
the field of accounting/finance, auditing, project management, business
analysis, quality assurance and/or risk management.
•
Excellent computer skills, in particular in MS
Office applications.
Excellent computer skills, in particular in MS
Office applications.
•
Excellent communication skills.
Excellent communication skills.
•
Fluency in English and working knowledge of
another relevant UN language or local language
Fluency in English and working knowledge of
another relevant UN language or local language
•
Good knowledge of United Nations financial rules
and procedures.
Good knowledge of United Nations financial rules
and procedures.
•
Broad knowledge an understanding of accrual
accounting (such as IPSAS or IFRS).
Broad knowledge an understanding of accrual
accounting (such as IPSAS or IFRS).
•
Working experience with ERP financial modules
(such as PeopleSoft, Oracle or SAP).
Working experience with ERP financial modules
(such as PeopleSoft, Oracle or SAP).
How to Apply:
All interested Ugandan nationals who wish to join the United Nations
High Commissioner for Refugees (UNHCR) in the aforementioned capacity are
encouraged to click on the link below and follow the application instructions
after reviewing the job details.
High Commissioner for Refugees (UNHCR) in the aforementioned capacity are
encouraged to click on the link below and follow the application instructions
after reviewing the job details.
Deadline: 15th March 2018
For more of the latest jobs, please visit https://www.theugandanjobline.com or
find us on our facebook page https://www.facebook.com/UgandanJobline
find us on our facebook page https://www.facebook.com/UgandanJobline