UN Finance Assistant Job Opportunities – United Nations World Food Programme (WFP)

Job
Title:             
 Finance Assistant
Organization: United Nations World Food Programme (WFP)
Duty Station:  Mbarara, Uganda
Reports to: Head of Field
Office
About US:
The UN World Food Programme (WFP) is the United Nations frontline
agency against world hunger. It is the largest and longest serving humanitarian
agency in Uganda. . Currently WFP focuses on three priority areas: Saving lives
in Emergencies; Building Resilience through Predictable Safety Nets; Improving
Nutrition & Mother-and Child Health; and Supporting Small Holder Farmers to
Access Markets. WFP has operations in various parts of the Country.
Job Summary: The Finance
Assistant will carry out a diverse range of tasks in the Finance Office
including but not limited to: Financial reporting, accounts payable functions and  Budgeting. 
At this level, work is carried out under minimal supervision. The Job
holder is expected to produce organised and accurate work, undertaking specific
business support activities. They may offer guidance on standard practices to
more junior staff in their area of work. Under the direct supervision of the
Head of Field Office, the incumbent will support the effective delivery of
finance, budget and administration support services in order to facilitate
transparent and efficient utilization of financial resources.
Key Duties and
Responsibilities:   
  • Assist in providing the procedural and
    technical support to staff within the areas of finance and budget, to
    ensure compliance with WFP financial policies, rules and regulations.
  • Keenly monitor monthly expenditure forecasts
    and provide expenditure reports in order to facilitate informed
    decision-making.
  • Monitor the sub-imprest bank and petty
    cash accounts regularly, to ensure that adequate funds are available and
    appropriately disbursed.
  • Keenly verify vendor claims, advances and
    other receivables and observe appropriate procurement procedures, to
    ensure that suppliers are paid in a timely manner and in conformance with
    WFP finance rules and regulations.
  • Provide support in compiling information
    from various sources in order to prepare reports relating to budgets,
    accounting, finance and statistics.
  • Retrieve, format and validate information
    obtained from various financial information systems and bring any
    discrepancy or inaccuracy to the attention of the supervisor and follow up
    corrective actions.
  • Perform administrative duties related to
    the monitoring and recording of fixed assets, spend on fuel and spare
    parts for vehicles and generators, to ensure that the databases are
    accurately updated.
  • Maintain the web-based register for all
    invoices and payment transfers and record paperwork, to ensure that all
    documents are maintained and filed in compliance with WFP standards and
    guidelines.
  • Keenly monitor and record all expenses in
    line with the approved budget in order to ensure that correct expenditure
    costs are charged and payments to external suppliers, cash grants and
    other supplier invoices are processed in a timely manner.
  • Provide guidance and on-the-job training
    to other support staff, to ensure services are delivered consistently and
    to the required standards.



Qualifications, Skills and Experience:
  • The ideal candidate for the United Nations
    UN World Food Programme (WFP) Finance Assistant job placement should hold
    a University degree in Business Studies, Finance, Accounting or Commerce
    or any other related field or a diploma supplemented with additional years
    of relevant experience obtained from a recognised institution;
  • At least four years relevant work
    experience in the field of Finance, Accounting,audit, or other related
    field gained from reputable organisations.
  • Prior experience in collecting and
    monitoring financial data on projects and programmes, assessing financial
    health and status, and reporting findings to senior leaders is desired
  • Extensive knowledge of modern Accounting
    methods and knowledge of standard finance software packages and systems;
  • Experience collecting and monitoring
    financial data on projects and programmes;
  • Assessing financial health and status, and
    reporting findings to senior leaders;
  • Good knowledge and skills in using MS
    Office applications;
  • Excellent command of English is vital.
Personal Competencies:
  • Internal Controls & Compliance:
    Demonstrates basic knowledge of internal controls, risk management, and
    monitoring mechanisms and their applicability to WFP’s critical
    activities.
  • Performance Budgeting, Analysis &
    Reporting:
    Demonstrates participation in business planning efforts
    by developing basic project-level budgets and forecasts, incorporating
    information from various sources as appropriate to monitor KPIs.
  • Resource Management: Demonstrates
    ability to track and compile reports on HQ and Field staffing and resource
    usage on a project-level basis.
  • Financial Management & Accounting
    Principles:
    Applies knowledge of financial and accounting
    principles and practices to ensure compliance with WFP policies,
    applicable procedures and accounting standards.
  • Supply Chain and Operations Knowledge:
    Demonstrates basic understanding of WFP programme, implementation, and
    supply chain principles (including project modalities & structures).
How to Apply:
All candidates who desire to join the United Nations World Food
Programme are encouraged to submit their applications online at the link below.
Deadline: 18th March 2018
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