UN Business Support Assistant (Logistics) Job Opportunities - United Nations World Food Programme (WFP)

Job Title:              Business Support Assistant (Logistics)
Organization: United Nations World Food Programme (WFP)
Duty Station:  Mbarara, Uganda
Grade: SC4

About US:
The UN World Food Programme (WFP) is the United Nations frontline agency against world hunger. It is the largest and longest serving humanitarian agency in Uganda. . Currently WFP focuses on three priority areas: Saving lives in Emergencies; Building Resilience through Predictable Safety Nets; Improving Nutrition & Mother-and Child Health; and Supporting Small Holder Farmers to Access Markets. WFP has operations in various parts of the Country.

Job Summary: The Business Support Assistant (Logistics) will primarily deliver standard business support processes for a specific professional area of work, to facilitate effective service delivery. 

Key Duties and Responsibilities:  
  • The incumbent ensures accurate daily and weekly reports on food and NFIs are shared by the EDPs and ensure that internal control systems are functioning and that all relevant records are maintained;
  • Reports timely any anomaly encountered from/by transporters in the delivery of cargo from the CDPs to EDPs and finally to the FDPs.
  • Ensures utilization of WFP documents for all warehouse transactions as per WFP rules and regulations (waybills, LTI, stock reports, loss reports etc.).
  • Ensures daily and monthly reconciliation of stock reports with the commodity-tracking unit.
  • Ensures Storekeepers in-charge are prompt in effecting segregation of damaged food consignments/stocks and these are stacked separately for immediate reconditioning/reconstitution.
  • Conducts regular inspection of commodities under storage and report any anomaly.
  • Carries out inventory and collate monthly inventory reports.
  • Responds to queries on commodities in the field and elsewhere within the programme,
  • Institutes loss mitigation measures, loss analysis and reporting,
  • Follows up spoilt food disposal authorizations, execution and ensure the documents are kept for audit purposes.
  • Participates in training staff at EDPs on storage procedures and practices as necessary.
  • Ensures that food and non-food items (NFI) are controlled and accounted for according to WFP warehouse procedures.
  • Monitors and supervise the activities of storekeepers, tally clerks and casual labourers at the CDP.
  • Performs any other duties as deemed necessary.
  • Conducts regular inspection of commodities under storage and report any anomaly.

Qualifications, Skills and Experience:
  • The ideal candidate for the United Nations UN World Food Programme (WFP) Business Support Assistant (Logistics) job placement should hold a University Degree in either of the following fields: Accounts, Procurement & Logistics, Computer Science, Statistics or any other related field obtained from a recognized Institution Or a Diploma in Accounts, Procurement & Logistics, Computer Science, Statistics or any other related field obtained from a recognized Institution, coupled with longer relevant working experience;
  • A minimum of three years relevant working experience in a relevant field gained from a reputable organization;
  • Proficient in the use of office equipment and computer software packages, such as Microsoft Word.
  • Knowledge of work routines and methods in order to complete processes under minimal supervision.
  • Uses tact and courtesy to give and receive information to a wide range of individuals.
  • Ability to identify data discrepancies and rectify problems requiring attention.
  • Ability to offer guidance or basic on-the-job training to more junior staff.
  • Language: General Service (Headquarters): Fluency (level C) in English language. Fluency (level C) or intermediate knowledge (level B) of another official language may be required depending on the location of the post or area of responsibility.
  • Excellent command of both written & oral English is essential;

How to Apply:
All candidates who desire to join the United Nations World Food Programme are encouraged to submit their applications online at the link below.

Deadline: 18th March 2018

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