UN Administration Jobs – Executive Assistant – United Nations High Commissioner for Refugees (UNHCR)

Job Title:       Executive Assistant
Organisation: United Nations High Commissioner for Refugees
Position No.: UNOPS-IICA Exec Assistant
Vacancy Notice: 018/2018
Duty Station: Kampala, Uganda
Reports to: Deputy Representative
Post Grade: P3
About UNHCR:
The Office of the United Nations High Commissioner for Refugees was
established on December 14, 1950 by the United Nations General Assembly.
UNHCR’s mandate under the Statute of the Office of the United Nations High
Commissioner for Refugees is to lead and co-ordinate action for international
protection to refugees; seek permanent solutions for the problems of refugees
and safeguard refugee rights and well-being. UNHCR has an additional mandate
concerning issues of statelessness, as it is given a designated role under
Article 11 of the 1961 Convention on the Reduction of Statelessness.
Key Duties and
  • Manage and identify priority matters in
    the flow of information to the Supervisor, including proposing actions; analyze
    supporting documentation and summarizing the most relevant points for the
    Supervisor; contribute to ensuring that appropriate action is taken by
    responsible Section Heads.
  • Monitor and identify critical and emerging
    issues; recommend approaches and alternatives; anticipate political and
    sensitive issues, research information, gather facts, identify resource
    requirements, develop alternatives and coordinate a timely response.
  • Work in close consultation with the
    supervisor, advise on practices for digital content management,
    automation, and office management information systems (MIS).
  • Support monitoring and coordination of
    risk management considerations as directed.
  • Follow-up on policies and instructions
    presented by the Supervisor.
  • Keep the Supervisor aware of developments
    in UNHCRs major world-wide operations and of policy issues related
    directly to UNHCR or to humanitarian issues under the broader UN system.
  • Build and maintain strong relationships
    with Section Heads to secure timely and authoritative information relevant
    to matters requiring action, decisions or the signature of the Supervisor.
  • Prepare for review, briefs, drafts of
    position papers, office reports, guidance notes, and other documents
    relevant to the activities of the Office that represent UNHCRs overall
    policies and which highlight specific areas of concern.
  • Propose and draft substantive correspondence
    for the Supervisor.
  • Accompany the Supervisor to meetings and
    on missions as directed.
  • Ensure the Supervisor has all necessary and
    relevant material by researching relevant information, establishing
    contacts (within and outside UNHCR), draft talking points, prepare notes
    on discussions, track follow up matters, and support the Supervisor with
    any relevant input.
  • Attend meetings on behalf of the
    Supervisor as directed, to gather information, identify issues and to
    report out on goals, priorities and implications.
  • Perform any other related duties as
Key Result Areas:
  • Effectively coordinates the office
    information flow coherence and systems
  • Monitors policies and practices for
    improving information security and records management
  • Supports a high degree of organization for
    the Deputy Representative to enable good communication and transparency
    for the office
  • Efficiently monitors and tracks
    correspondence and office reports

Qualifications, Skills and Experience:
  • The ideal candidate for the United Nations
    Executive Assistant job opportunity should hold an undergraduate degree
    (equivalent of a BA/BS) in Political Science, Economics, Public Policy,
    International Relations or other related fields.
  • At least five years of previous job
    experience relevant to the function
  • Three years of experience in public policy
    advice, risk assessment, and complex strategic analysis.
  • Previous experience in advising on and
    implementing office information management systems
  • Previous experience delivering in a
    demanding, results-oriented environment while working within tight time
    constraints to meet deadlines with high quality work.
  • A proven ability to act with discretion
    and diplomacy is essential.
  • Excellent written and spoken English,
    including drafting and editing skills.
  • Advanced computer skills, for MS Office
    Suite, specifically Word, SharePoint, and Excel. – Prior exposure to UNHCR
    refugee operations and functions relating to office administration and
    programme activities is an added advantage.
  • Fluency in English
  • Personal Competencies: Analytical
    Thinking, Innovation and Creativity, Technological Awareness, Planning and
    Organizing, Relationship Building
How to Apply:
All interested Ugandan nationals who wish to join the United Nations
High Commissioner for Refugees (UNHCR) in the aforementioned capacity are
encouraged to click on the link below and follow the application instructions
after reviewing the job details.
Deadline: 3rd April 2018
For more of the latest jobs, please visit https://www.theugandanjobline.com or
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