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Project Coordinator EU Grant Jobs – Farm Africa
Agriculture Jobs in Uganda, Management Jobs in Uganda, NGO - Non-Government Organisations Jobs in Uganda, Social Sciences Jobs in Uganda, Uncategorized
Job Title: Project
Coordinator
Coordinator
Organization: Farm
Africa
Africa
Funding Source: European
Union
Union
Duty Station: Uganda
Reports to: Country
Director
Director
About US:
Farm Africa is an international
non-governmental organization working to end hunger and bring prosperity to
rural Africa. We work to increase the incomes and improve food security of
smallholder farmers, pastoralists, agro-pastoralists, and forest dwellers in
East Africa. A core part of our strategy is to ensure that our interventions
are both economically sustainable and scalable. The systematic integration of
market linkages in implementing programmes is crucial to our ability to scale
our interventions cost-effectively.
non-governmental organization working to end hunger and bring prosperity to
rural Africa. We work to increase the incomes and improve food security of
smallholder farmers, pastoralists, agro-pastoralists, and forest dwellers in
East Africa. A core part of our strategy is to ensure that our interventions
are both economically sustainable and scalable. The systematic integration of
market linkages in implementing programmes is crucial to our ability to scale
our interventions cost-effectively.
About EU Project:
Farm Africa was recently
awarded a grant by the European Union for a €615,000, three-year project
supporting young coffee farmers in Western Uganda’s Kanungu district. The project focuses on building the capacity
of Civil Society Organisations (CSO) to create employment and self-employment
opportunities within the coffee value chain for 4,800 young women and men
Kanungu district. A broad range of CSOs will be engaged in the project ranging
from coffee growers cooperatives to national stakeholder platforms representing
both young farmers and coffee farmers. Key project activities will include
capacity building of four Coffee Grower Cooperatives (CGC) – in particular
growing their membership of young women and men, delivering extension services
using smartphones and promoting sustainable production methodologies to their
members. At the same time the project will support the establishment of washing
and processing facilities as well as specialist trainings to enable CGCs and
their members to increase the quality and quantity of coffee produced, and
ultimately enter export and premium markets.
awarded a grant by the European Union for a €615,000, three-year project
supporting young coffee farmers in Western Uganda’s Kanungu district. The project focuses on building the capacity
of Civil Society Organisations (CSO) to create employment and self-employment
opportunities within the coffee value chain for 4,800 young women and men
Kanungu district. A broad range of CSOs will be engaged in the project ranging
from coffee growers cooperatives to national stakeholder platforms representing
both young farmers and coffee farmers. Key project activities will include
capacity building of four Coffee Grower Cooperatives (CGC) – in particular
growing their membership of young women and men, delivering extension services
using smartphones and promoting sustainable production methodologies to their
members. At the same time the project will support the establishment of washing
and processing facilities as well as specialist trainings to enable CGCs and
their members to increase the quality and quantity of coffee produced, and
ultimately enter export and premium markets.
Job Summary: The Project
Coordinator (PC) is a key role in the senior management team in Uganda and is
ultimately responsible for planning and leading the implementation of the
Coffee & CSO (C&C) project by both Farm Africa and our implementing
partner. The PC will be required to manage the planning, implementation,
monitoring & reporting of all aspects of the C&C project. This will
include playing a leading role in internal and external project reporting,
financial management, partner management, monitoring and evaluation of the
project activities, outputs and impacts, and ensuring that all stakeholders at
the project area are fully engaged. The post-holder will be based in Farm
Africa’s Kanungu office, and will be reporting in to the Country Director,
Uganda (CD).
Coordinator (PC) is a key role in the senior management team in Uganda and is
ultimately responsible for planning and leading the implementation of the
Coffee & CSO (C&C) project by both Farm Africa and our implementing
partner. The PC will be required to manage the planning, implementation,
monitoring & reporting of all aspects of the C&C project. This will
include playing a leading role in internal and external project reporting,
financial management, partner management, monitoring and evaluation of the
project activities, outputs and impacts, and ensuring that all stakeholders at
the project area are fully engaged. The post-holder will be based in Farm
Africa’s Kanungu office, and will be reporting in to the Country Director,
Uganda (CD).
Key Duties and Responsibilities:
To plan and manage C&C
implementation in accordance with the project’s agreed objectives, work plans
and budgets
implementation in accordance with the project’s agreed objectives, work plans
and budgets
Project planning:
- Work
in close consultation with the Country Director (CD) review and prepare
the project’s work plan and budget as part of the quarterly and annual
planning process. - Manage
monthly, quarterly and annual work plans for project activities and
logistics, identifying and responding to the implications of
interdependencies between different sub-project work stream activities. - Ensure
all project staff and partners are clear on project plans and required
resources during planning.
Project delivery,
implementation and internal reporting:
implementation and internal reporting:
- Ensure
the methodologies for each activity are clearly understood by the project
team and delivered according to Farm Africa Approaches. - Ensure
that project activities are implemented and outputs achieved as planned
and within the agreed budget. - Review
progress regularly, submitting quarterly internal progress review reports
outlining progress, issues and actions being taken in the standard format. - Participate
in quarterly programme progress review sessions with the CD and other key
staff including: in-depth review of financial spend/burn rate; achievement
against activity and output plan, and a forward look on whether the
project is achieving against its objectives, indicators and
beneficiaries. - Proactively
identify and monitor any risks to non-delivery and, where required,
develop and implement action plans to address issues identified; - Provide
high-quality and accurate narrative and financial reports in line with
contractual agreements
Financial management and
governance:
governance:
- Manage
the project within the agreed budget - Work
with the Finance & Administration Officer (F&AO) and Finance &
Administration Coordinator (F&AC) for Uganda to regularly forecast
budgets in line with any changes in implementation plans, and where
required, to reflect the changing financial context (e.g., inflation,
exchange rates) - Identify
and analyse the causes of spend variances to the budget and take action as
needed - Implement
internal project financial controls, ensuring that financial management in
the project field office is in compliance with and exceeds the basic
standards contained in the Farm Africa finance procedures manual - Review
budget monitoring reports, and provide timely explanations and corrective
actions for any significant variances - Ensure
that all procurement of goods and services is carried out in line with
Farm Africa procedures and also follows the terms and conditions
stipulated in the financing agreement. - Work
with the F&AC, F&AO, CD to monitor financial risks, developing and
implementing mitigation actions as needed
Monitoring and evaluation
of the project’s outcomes and impact
of the project’s outcomes and impact
- With
support from the wider Monitoring & Evaluation team, develop and
implement a Monitoring & Learning Plan (MLP) for the project in line
with Farm Africa’s guidelines and the donor’s requirements - Ensure
the project’s log-frame and data collection plans are regularly reviewed
and refreshed, and the project is collecting the breadth of indicators required
at a frequency and timing in line with reporting purposes - Lead
the project’s annual self-assessment process ensuring that necessary
evidence is collected and all staff are actively inputting into the
process - Ensure
that the project is regularly conducting beneficiary surveys, collecting
other data through relevant sources, developing case studies and collating
photos - Oversee
baseline, mid-term, final evaluation and other external evaluations,
ensuring that learning and recommendations from those evaluations are
explicitly incorporated into the project’s future implementation activity
Supporting the contract
management for the project, ensuring that donor reports are of a high standard
management for the project, ensuring that donor reports are of a high standard
- Support
annual PPR reflection processes to assess any adjustments needed to budget
allocations for the project - Produce
accurately and timely narrative and financial reporting information for
review and submission by CD and Programme Support Team - Proactively
identify any required changes to donor-agreed work plans, objectives
and/or budgets, working with the CD and Programme Support Team to agree
and implement any necessary contract revisions or renegotiations - Ensure
compliance with donor procurement and other contractual requirements - Support
management and oversee the quality of donor visits to the region
Leadership and management of
project team
project team
- Spend
a high proportion of the time in the field visiting project activities to
ensure activities are on track and are in line with Farm Africa
Approaches/Methodologies - Working
with the Country Office team, lead on the recruitment of new staff to the
project team - Hold
(at least) monthly staff meetings and send minutes and key action points
to partners and any relevant stakeholders - Provide
leadership and motivation to all project staff building values-based team
working and individual staff skills relevant to the project. - Regularly
provide both informal and formal coaching and feedback to all project
staff - Proactively
mentor and manage Farm Africa-funded extension staff employed through CGCs
as part of the project. - Effectively
and promptly deal with any poor performance and actively recognise and
encourage strong performance - Actively
seek feedback on own performance and effectiveness from both country
leadership as well as own project staff. - Hold
in-person supervision sessions with all line-managed staff at least once
per quarter (to discuss progress against their personal development
objectives and work targets) and carry out in-person annual appraisals
with all line-managed staff
Manage and nurture mutually
beneficial partnerships with stakeholders
beneficial partnerships with stakeholders
- Proactively
identify and raise with the CD (and others as appropriate) any
project-related delivery risks, and work with project partner staff and
other stakeholders to implement action plans to resolve identified issues - Act
as a regional level ambassador, promoting the project, including hosting
visitors, speaking at workshops and conferences, and meeting donors and
other officials when required - Provide
formal representation of the project at regional level with respect to key
signatory government parties; ensure periodic reports are submitted to
them on a timely basis - Convene
quarterly project meetings, involving representatives from all stakeholder
groups - Support
organisation of external events, forums and conferences to share project
lessons and experiences
Play an active role as a
member of the Farm Africa Country team
member of the Farm Africa Country team
- Contribute
to the development and implementation of Farm Africa’s strategy - Identify
and explore opportunities to grow and expand the country project pipeline,
both in relation to the current project or related to new project
opportunities - Work
with the CD and the UK Programme Funding Unit to prepare funding proposals
where requested, ensuring that any lessons learned during implementation
are documented and built into future project design - Participate
in country-level or pan-Farm Africa programme meetings with other project
coordinators, as reasonably requested
Qualifications,
Skills and Experience:
Skills and Experience:
- The
ideal candidate for the Farm Africa Project Coordinator job placement must
hold a Post graduate degree or equivalent in Agriculture, Agribusiness,
Rural Development, Rural Livelihoods or other relevant field - At
least two years’ project management experience in an INGO or agri-business
evidencing knowledge and understanding of project strategy, design,
implementation, monitoring and reporting. - Experience
of operationalising project plans with multiple external stakeholders - Experience
in financial management, including the ability to develop, read and manage
budgets; and rapidly spot potential issues and solutions - Experience
of capacity building CSOs and/or small or micro enterprises - Experience
of supporting producer organisations to formalise the operations and
access finance - Experience
of supporting smallholder farmers to enter formal markets - Experience
of engaging youth in agricultural development initiatives - Detailed
understanding of the agricultural sector in Uganda - Knowledge
and understanding of the coffee value chain in Uganda - Working
knowledge of sustainable consumption & production (SCP) principles - Detailed
understanding of market-based approaches to development and particularly
approaches which encourage greater participation of women and youth - Desirable
- Further
relevant academic qualification in the area of Agriculture, Agribusiness,
Rural Development, Rural Livelihoods or other relevant field - Detailed
understanding of the coffee sector in Uganda and key dynamics and
stakeholder within it - Demonstrated
leadership, line management and team building experience – including
appraisal and managing under-performance. - Ability
to build strong relationships with stakeholders based on trust,
collaboration, demonstrated commitment and impact, deploying a wide range
of influencing techniques as required - Excellent
network and excellent relationship with government partners - Desirable
- Experience
in leading teams in problem solving - Experience
in combining coaching with effective and insightful feedback on strengths,
development areas and ways to grow - Excellent
written and oral communication and presentation skills with the ability to
work with both Government and Private Sector stakeholders - Excellent
record of writing including briefs, project reports, communication and
dissemination materials - Fluent
written and spoken English - Ability
and willingness to travel widely and frequently within the sub-region and
in Kampala - Adept
in Microsoft Windows including Word, Excel, Outlook and PowerPoint - Desirable: Fluency in Runyankore / Rukiga
Desirable
- Experience
of working on EU-funded projects - Experience
of working within the coffee value chain - Experience
of working in Kigezi sub-region - Experience
of organising the delivery of ICT-based extension services
How to Apply:
All suitably qualified and
interested candidates should send an updated CV, salary history, and a two-page
supporting statement detailing how you meet the person specification to
ugandarecruitment@farmafrica.org including ‘Project Coordinator C&C’ in the
subject line.
interested candidates should send an updated CV, salary history, and a two-page
supporting statement detailing how you meet the person specification to
ugandarecruitment@farmafrica.org including ‘Project Coordinator C&C’ in the
subject line.
NB: Please DO NOT send
additional documents such as certificates and references with your application.
Shortlisted candidates ONLY will be required to provide these documents during
the interview process. Interviews are expected to take place w/c 26th March
2018 at Farm Africa’s country office in Kampala. Only shortlisted candidates
will be contacted.
additional documents such as certificates and references with your application.
Shortlisted candidates ONLY will be required to provide these documents during
the interview process. Interviews are expected to take place w/c 26th March
2018 at Farm Africa’s country office in Kampala. Only shortlisted candidates
will be contacted.
Deadline: 13th March 2018 by 5.00pm EAT
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