Project Coordinator EU Grant Jobs – Farm Africa

Job Title:           Project
Organization: Farm
Funding Source: European
Duty Station: Uganda
Reports to: Country
About US:
Farm Africa is an international
non-governmental organization working to end hunger and bring prosperity to
rural Africa. We work to increase the incomes and improve food security of
smallholder farmers, pastoralists, agro-pastoralists, and forest dwellers in
East Africa. A core part of our strategy is to ensure that our interventions
are both economically sustainable and scalable. The systematic integration of
market linkages in implementing programmes is crucial to our ability to scale
our interventions cost-effectively.
About EU Project:
Farm Africa was recently
awarded a grant by the European Union for a €615,000, three-year project
supporting young coffee farmers in Western Uganda’s Kanungu district.  The project focuses on building the capacity
of Civil Society Organisations (CSO) to create employment and self-employment
opportunities within the coffee value chain for 4,800 young women and men
Kanungu district. A broad range of CSOs will be engaged in the project ranging
from coffee growers cooperatives to national stakeholder platforms representing
both young farmers and coffee farmers. Key project activities will include
capacity building of four Coffee Grower Cooperatives (CGC) – in particular
growing their membership of young women and men, delivering extension services
using smartphones and promoting sustainable production methodologies to their
members. At the same time the project will support the establishment of washing
and processing facilities as well as specialist trainings to enable CGCs and
their members to increase the quality and quantity of coffee produced, and
ultimately enter export and premium markets.
Job Summary: The Project
Coordinator (PC) is a key role in the senior management team in Uganda and is
ultimately responsible for planning and leading the implementation of the
Coffee & CSO (C&C) project by both Farm Africa and our implementing
partner. The PC will be required to manage the planning, implementation,
monitoring & reporting of all aspects of the C&C project. This will
include playing a leading role in internal and external project reporting,
financial management, partner management, monitoring and evaluation of the
project activities, outputs and impacts, and ensuring that all stakeholders at
the project area are fully engaged. The post-holder will be based in Farm
Africa’s Kanungu office, and will be reporting in to the Country Director,
Uganda (CD).
Key Duties and Responsibilities:
To plan and manage C&C
implementation in accordance with the project’s agreed objectives, work plans
and budgets
Project planning:
  • Work
    in close consultation with the Country Director (CD) review and prepare
    the project’s work plan and budget as part of the quarterly and annual
    planning process.
  • Manage
    monthly, quarterly and annual work plans for project activities and
    logistics, identifying and responding to the implications of
    interdependencies between different sub-project work stream activities.
  • Ensure
    all project staff and partners are clear on project plans and required
    resources during planning.
Project delivery,
implementation and internal reporting:
  • Ensure
    the methodologies for each activity are clearly understood by the project
    team and delivered according to Farm Africa Approaches.
  • Ensure
    that project activities are implemented and outputs achieved as planned
    and within the agreed budget.
  • Review
    progress regularly, submitting quarterly internal progress review reports
    outlining progress, issues and actions being taken in the standard format.
  • Participate
    in quarterly programme progress review sessions with the CD and other key
    staff including: in-depth review of financial spend/burn rate; achievement
    against activity and output plan, and a forward look on whether the
    project is achieving against its objectives, indicators and
  • Proactively
    identify and monitor any risks to non-delivery and, where required,
    develop and implement action plans to address issues identified;
  • Provide
    high-quality and accurate narrative and financial reports in line with
    contractual agreements
Financial management and
  • Manage
    the project within the agreed budget
  • Work
    with the Finance & Administration Officer (F&AO) and Finance &
    Administration Coordinator (F&AC) for Uganda to regularly forecast
    budgets in line with any changes in implementation plans, and where
    required, to reflect the changing financial context (e.g., inflation,
    exchange rates)
  • Identify
    and analyse the causes of spend variances to the budget and take action as
  • Implement
    internal project financial controls, ensuring that financial management in
    the project field office is in compliance with and exceeds the basic
    standards contained in the Farm Africa finance procedures manual
  • Review
    budget monitoring reports, and provide timely explanations and corrective
    actions for any significant variances
  • Ensure
    that all procurement of goods and services is carried out in line with
    Farm Africa procedures and also follows the terms and conditions
    stipulated in the financing agreement.
  • Work
    with the F&AC, F&AO, CD to monitor financial risks, developing and
    implementing mitigation actions as needed
Monitoring and evaluation
of the project’s outcomes and impact
  • With
    support from the wider Monitoring & Evaluation team, develop and
    implement a Monitoring & Learning Plan (MLP) for the project in line
    with Farm Africa’s guidelines and the donor’s requirements
  • Ensure
    the project’s log-frame and data collection plans are regularly reviewed
    and refreshed, and the project is collecting the breadth of indicators required
    at a frequency and timing in line with reporting purposes
  • Lead
    the project’s annual self-assessment process ensuring that necessary
    evidence is collected and all staff are actively inputting into the
  • Ensure
    that the project is regularly conducting beneficiary surveys, collecting
    other data through relevant sources, developing case studies and collating
  • Oversee
    baseline, mid-term, final evaluation and other external evaluations,
    ensuring that learning and recommendations from those evaluations are
    explicitly incorporated into the project’s future implementation activity
Supporting the contract
management for the project, ensuring that donor reports are of a high standard
  • Support
    annual PPR reflection processes to assess any adjustments needed to budget
    allocations for the project
  • Produce
    accurately and timely narrative and financial reporting information for
    review and submission by CD and Programme Support Team
  • Proactively
    identify any required changes to donor-agreed work plans, objectives
    and/or budgets, working with the CD and Programme Support Team to agree
    and implement any necessary contract revisions or renegotiations
  • Ensure
    compliance with donor procurement and other contractual requirements
  • Support
    management and oversee the quality of donor visits to the region
Leadership and management of
project team
  • Spend
    a high proportion of the time in the field visiting project activities to
    ensure activities are on track and are in line with Farm Africa
  • Working
    with the Country Office team, lead on the recruitment of new staff to the
    project team
  • Hold
    (at least) monthly staff meetings and send minutes and key action points
    to partners and any relevant stakeholders
  • Provide
    leadership and motivation to all project staff building values-based team
    working and individual staff skills relevant to the project. 
  • Regularly
    provide both informal and formal coaching and feedback to all project
  • Proactively
    mentor and manage Farm Africa-funded extension staff employed through CGCs
    as part of the project.
  • Effectively
    and promptly deal with any poor performance and actively recognise and
    encourage strong performance
  • Actively
    seek feedback on own performance and effectiveness from both country
    leadership as well as own project staff.
  • Hold
    in-person supervision sessions with all line-managed staff at least once
    per quarter (to discuss progress against their personal development
    objectives and work targets) and carry out in-person annual appraisals
    with all line-managed staff
Manage and nurture mutually
beneficial partnerships with stakeholders
  • Proactively
    identify and raise with the CD (and others as appropriate) any
    project-related delivery risks, and work with project partner staff and
    other stakeholders to implement action plans to resolve identified issues
  • Act
    as a regional level ambassador, promoting the project, including hosting
    visitors, speaking at workshops and conferences, and meeting donors and
    other officials when required
  • Provide
    formal representation of the project at regional level with respect to key
    signatory government parties; ensure periodic reports are submitted to
    them on a timely basis
  • Convene
    quarterly project meetings, involving representatives from all stakeholder
  • Support
    organisation of external events, forums and conferences to share project
    lessons and experiences
Play an active role as a
member of the Farm Africa Country team
  • Contribute
    to the development and implementation of Farm Africa’s strategy 
  • Identify
    and explore opportunities to grow and expand the country project pipeline,
    both in relation to the current project or related to new project
  • Work
    with the CD and the UK Programme Funding Unit to prepare funding proposals
    where requested, ensuring that any lessons learned during implementation
    are documented and built into future project design
  • Participate
    in country-level or pan-Farm Africa programme meetings with other project
    coordinators, as reasonably requested

Skills and Experience: 
  • The
    ideal candidate for the Farm Africa Project Coordinator job placement must
    hold a Post graduate degree or equivalent in Agriculture, Agribusiness,
    Rural Development, Rural Livelihoods or other relevant field
  • At
    least two years’ project management experience in an INGO or agri-business
    evidencing knowledge and understanding of project strategy, design,
    implementation, monitoring and reporting.
  • Experience
    of operationalising project plans with multiple external stakeholders
  • Experience
    in financial management, including the ability to develop, read and manage
    budgets; and rapidly spot potential issues and solutions
  • Experience
    of capacity building CSOs and/or small or micro enterprises
  • Experience
    of supporting producer organisations to formalise the operations and
    access finance
  • Experience
    of supporting smallholder farmers to enter formal markets
  • Experience
    of engaging youth in agricultural development initiatives
  • Detailed
    understanding of the agricultural sector in Uganda
  • Knowledge
    and understanding of the coffee value chain in Uganda
  • Working
    knowledge of sustainable consumption & production (SCP) principles
  • Detailed
    understanding of market-based approaches to development and particularly
    approaches which encourage greater participation of women and youth
  • Desirable
  • Further
    relevant academic qualification in the area of Agriculture, Agribusiness,
    Rural Development, Rural Livelihoods or other relevant field
  • Detailed
    understanding of the coffee sector in Uganda and key dynamics and
    stakeholder within it
  • Demonstrated
    leadership, line management and team building experience – including
    appraisal and managing under-performance.
  • Ability
    to build strong relationships with stakeholders based on trust,
    collaboration, demonstrated commitment and impact, deploying a wide range
    of influencing techniques as required
  • Excellent
    network and excellent relationship with government partners
  • Desirable
  • Experience
    in leading teams in problem solving
  • Experience
    in combining coaching with effective and insightful feedback on strengths,
    development areas and ways to grow
  • Excellent
    written and oral communication and presentation skills with the ability to
    work with both Government and Private Sector stakeholders
  • Excellent
    record of writing including briefs, project reports, communication and
    dissemination materials
  • Fluent
    written and spoken English
  • Ability
    and willingness to travel widely and frequently within the sub-region and
    in Kampala
  • Adept
    in Microsoft Windows including Word, Excel, Outlook and PowerPoint
  • Desirable: Fluency in Runyankore / Rukiga
  • Experience
    of working on EU-funded projects
  • Experience
    of working within the coffee value chain
  • Experience
    of working in Kigezi sub-region
  • Experience
    of organising the delivery of ICT-based extension services
How to Apply:
All suitably qualified and
interested candidates should send an updated CV, salary history, and a two-page
supporting statement detailing how you meet the person specification to including ‘Project Coordinator C&C’ in the
subject line.
NB: Please DO NOT send
additional documents such as certificates and references with your application.
Shortlisted candidates ONLY will be required to provide these documents during
the interview process.  Interviews are expected to take place w/c 26th March
2018 at Farm Africa’s country office in Kampala. Only shortlisted candidates
will be contacted.
Deadline: 13th March 2018 by 5.00pm EAT
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