The Ugandan Jobline

• Work
  in close consultation with the Country Director (CD) review and prepare
  the project’s work plan and budget as part of the quarterly and annual
  planning process.
• Manage
  monthly, quarterly and annual work plans for project activities and
  logistics, identifying and responding to the implications of
  interdependencies between different sub-project work stream activities.
• Ensure
  all project staff and partners are clear on project plans and required
  resources during planning.

• Ensure
  the methodologies for each activity are clearly understood by the project
  team and delivered according to Farm Africa Approaches.
• Ensure
  that project activities are implemented and outputs achieved as planned
  and within the agreed budget.
• Review
  progress regularly, submitting quarterly internal progress review reports
  outlining progress, issues and actions being taken in the standard format.
• Participate
  in quarterly programme progress review sessions with the CD and other key
  staff including: in-depth review of financial spend/burn rate; achievement
  against activity and output plan, and a forward look on whether the
  project is achieving against its objectives, indicators and
  beneficiaries. 
• Proactively
  identify and monitor any risks to non-delivery and, where required,
  develop and implement action plans to address issues identified;
• Provide
  high-quality and accurate narrative and financial reports in line with
  contractual agreements

• Manage
  the project within the agreed budget
• Work
  with the Finance & Administration Officer (F&AO) and Finance &
  Administration Coordinator (F&AC) for Uganda to regularly forecast
  budgets in line with any changes in implementation plans, and where
  required, to reflect the changing financial context (e.g., inflation,
  exchange rates)
• Identify
  and analyse the causes of spend variances to the budget and take action as
  needed
• Implement
  internal project financial controls, ensuring that financial management in
  the project field office is in compliance with and exceeds the basic
  standards contained in the Farm Africa finance procedures manual
• Review
  budget monitoring reports, and provide timely explanations and corrective
  actions for any significant variances
• Ensure
  that all procurement of goods and services is carried out in line with
  Farm Africa procedures and also follows the terms and conditions
  stipulated in the financing agreement.
• Work
  with the F&AC, F&AO, CD to monitor financial risks, developing and
  implementing mitigation actions as needed

• With
  support from the wider Monitoring & Evaluation team, develop and
  implement a Monitoring & Learning Plan (MLP) for the project in line
  with Farm Africa’s guidelines and the donor’s requirements
• Ensure
  the project’s log-frame and data collection plans are regularly reviewed
  and refreshed, and the project is collecting the breadth of indicators required
  at a frequency and timing in line with reporting purposes
• Lead
  the project’s annual self-assessment process ensuring that necessary
  evidence is collected and all staff are actively inputting into the
  process
• Ensure
  that the project is regularly conducting beneficiary surveys, collecting
  other data through relevant sources, developing case studies and collating
  photos
• Oversee
  baseline, mid-term, final evaluation and other external evaluations,
  ensuring that learning and recommendations from those evaluations are
  explicitly incorporated into the project’s future implementation activity

• Support
  annual PPR reflection processes to assess any adjustments needed to budget
  allocations for the project
• Produce
  accurately and timely narrative and financial reporting information for
  review and submission by CD and Programme Support Team
• Proactively
  identify any required changes to donor-agreed work plans, objectives
  and/or budgets, working with the CD and Programme Support Team to agree
  and implement any necessary contract revisions or renegotiations
• Ensure
  compliance with donor procurement and other contractual requirements
• Support
  management and oversee the quality of donor visits to the region

• Spend
  a high proportion of the time in the field visiting project activities to
  ensure activities are on track and are in line with Farm Africa
  Approaches/Methodologies
• Working
  with the Country Office team, lead on the recruitment of new staff to the
  project team
• Hold
  (at least) monthly staff meetings and send minutes and key action points
  to partners and any relevant stakeholders
• Provide
  leadership and motivation to all project staff building values-based team
  working and individual staff skills relevant to the project. 
• Regularly
  provide both informal and formal coaching and feedback to all project
  staff
• Proactively
  mentor and manage Farm Africa-funded extension staff employed through CGCs
  as part of the project.
• Effectively
  and promptly deal with any poor performance and actively recognise and
  encourage strong performance
• Actively
  seek feedback on own performance and effectiveness from both country
  leadership as well as own project staff.
• Hold
  in-person supervision sessions with all line-managed staff at least once
  per quarter (to discuss progress against their personal development
  objectives and work targets) and carry out in-person annual appraisals
  with all line-managed staff

• Proactively
  identify and raise with the CD (and others as appropriate) any
  project-related delivery risks, and work with project partner staff and
  other stakeholders to implement action plans to resolve identified issues
• Act
  as a regional level ambassador, promoting the project, including hosting
  visitors, speaking at workshops and conferences, and meeting donors and
  other officials when required
• Provide
  formal representation of the project at regional level with respect to key
  signatory government parties; ensure periodic reports are submitted to
  them on a timely basis
• Convene
  quarterly project meetings, involving representatives from all stakeholder
  groups
• Support
  organisation of external events, forums and conferences to share project
  lessons and experiences

• Contribute
  to the development and implementation of Farm Africa’s strategy 
• Identify
  and explore opportunities to grow and expand the country project pipeline,
  both in relation to the current project or related to new project
  opportunities
• Work
  with the CD and the UK Programme Funding Unit to prepare funding proposals
  where requested, ensuring that any lessons learned during implementation
  are documented and built into future project design
• Participate
  in country-level or pan-Farm Africa programme meetings with other project
  coordinators, as reasonably requested

• The
  ideal candidate for the Farm Africa Project Coordinator job placement must
  hold a Post graduate degree or equivalent in Agriculture, Agribusiness,
  Rural Development, Rural Livelihoods or other relevant field
• At
  least two years’ project management experience in an INGO or agri-business
  evidencing knowledge and understanding of project strategy, design,
  implementation, monitoring and reporting.
• Experience
  of operationalising project plans with multiple external stakeholders
• Experience
  in financial management, including the ability to develop, read and manage
  budgets; and rapidly spot potential issues and solutions
• Experience
  of capacity building CSOs and/or small or micro enterprises
• Experience
  of supporting producer organisations to formalise the operations and
  access finance
• Experience
  of supporting smallholder farmers to enter formal markets
• Experience
  of engaging youth in agricultural development initiatives
• Detailed
  understanding of the agricultural sector in Uganda
• Knowledge
  and understanding of the coffee value chain in Uganda
• Working
  knowledge of sustainable consumption & production (SCP) principles
• Detailed
  understanding of market-based approaches to development and particularly
  approaches which encourage greater participation of women and youth
• Desirable
• Further
  relevant academic qualification in the area of Agriculture, Agribusiness,
  Rural Development, Rural Livelihoods or other relevant field
• Detailed
  understanding of the coffee sector in Uganda and key dynamics and
  stakeholder within it
• Demonstrated
  leadership, line management and team building experience – including
  appraisal and managing under-performance.
• Ability
  to build strong relationships with stakeholders based on trust,
  collaboration, demonstrated commitment and impact, deploying a wide range
  of influencing techniques as required
• Excellent
  network and excellent relationship with government partners
• Desirable
• Experience
  in leading teams in problem solving
• Experience
  in combining coaching with effective and insightful feedback on strengths,
  development areas and ways to grow
• Excellent
  written and oral communication and presentation skills with the ability to
  work with both Government and Private Sector stakeholders
• Excellent
  record of writing including briefs, project reports, communication and
  dissemination materials
• Fluent
  written and spoken English
• Ability
  and willingness to travel widely and frequently within the sub-region and
  in Kampala
• Adept
  in Microsoft Windows including Word, Excel, Outlook and PowerPoint
• Desirable: Fluency in Runyankore / Rukiga

• Experience
  of working on EU-funded projects
• Experience
  of working within the coffee value chain
• Experience
  of working in Kigezi sub-region
• Experience
  of organising the delivery of ICT-based extension services

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