Project Accountant & Administrator UK Aid Project Jobs – Farm Africa
Job Title: Project
Accountant & Administrator
Accountant & Administrator
Organization: Farm
Africa
Africa
Funding Source: UK Aid
Duty Station: Uganda
Reports to: Project
Coordinator
Coordinator
About US:
Farm Africa is an international
non-governmental organization working to end hunger and bring prosperity to
rural Africa. We work to increase the incomes and improve food security of
smallholder farmers, pastoralists, agro-pastoralists, and forest dwellers in
East Africa. A core part of our strategy is to ensure that our interventions
are both economically sustainable and scalable. The systematic integration of
market linkages in implementing programmes is crucial to our ability to scale
our interventions cost-effectively.
non-governmental organization working to end hunger and bring prosperity to
rural Africa. We work to increase the incomes and improve food security of
smallholder farmers, pastoralists, agro-pastoralists, and forest dwellers in
East Africa. A core part of our strategy is to ensure that our interventions
are both economically sustainable and scalable. The systematic integration of
market linkages in implementing programmes is crucial to our ability to scale
our interventions cost-effectively.
About UK Aid Project:
Farm Africa was recently been
awarded a £5m grant for a Livestock for Livelihoods (L4L) programme operating
in Uganda’s Karamoja sub-region and Ethiopia’s South Omo zone funded by the UK
government (UK Aid). During this four year programme Farm Africa will work with
local civil society, SMEs, cooperatives and farmer organisations to develop
market systems that support livestock services and enterprises for 21,000
women, contributing to women’s economic empowerment, reduced poverty and
improved nutrition of women and children. The project will address market
failures in animal health and breeding services to improve livestock
productivity, build capacity and assets of herders, establish trade and
enterprise opportunities and improve household nutrition practices through behavioural
change. It will demonstrate how nutrition interventions can build on women’s
economic empowerment to contribute to both increased income and improved
household nutrition.
awarded a £5m grant for a Livestock for Livelihoods (L4L) programme operating
in Uganda’s Karamoja sub-region and Ethiopia’s South Omo zone funded by the UK
government (UK Aid). During this four year programme Farm Africa will work with
local civil society, SMEs, cooperatives and farmer organisations to develop
market systems that support livestock services and enterprises for 21,000
women, contributing to women’s economic empowerment, reduced poverty and
improved nutrition of women and children. The project will address market
failures in animal health and breeding services to improve livestock
productivity, build capacity and assets of herders, establish trade and
enterprise opportunities and improve household nutrition practices through behavioural
change. It will demonstrate how nutrition interventions can build on women’s
economic empowerment to contribute to both increased income and improved
household nutrition.
Job Summary: The Project
Accountant & Administrator will be tasked with establishing financial and
administrative systems in a new project office, maintaining accurate financial
records, budgeting, financial reporting, procurement, payment processing, audit
planning, managing personnel records, facilities management and line management
of three staff. A degree in accounting or finance degree essential, and CPA
(III) qualification, or equivalent, is desired.
The post-holder will be based in Farm Africa’s Moroto office, and will
be reporting in to the Project Coordinator.
Accountant & Administrator will be tasked with establishing financial and
administrative systems in a new project office, maintaining accurate financial
records, budgeting, financial reporting, procurement, payment processing, audit
planning, managing personnel records, facilities management and line management
of three staff. A degree in accounting or finance degree essential, and CPA
(III) qualification, or equivalent, is desired.
The post-holder will be based in Farm Africa’s Moroto office, and will
be reporting in to the Project Coordinator.
Key Duties and Responsibilities:
Accounting and Finance: Managing income and expenditure processing, and
maintaining accurate financial records – in particular:
maintaining accurate financial records – in particular:
- Ensuring prompt and accurate accounting
for all projectincome and expenditure using QuickBooks - Ensuring that proper accounting records
are maintained across all field sites including debtor and creditor
listings and staff working advance records, carrying out monthly
reconciliations - Coding and gaining authorisation for all
expenditure according to Farm Africa procedures - Ensuring timely payment of all invoices
and expenditures - Preparation of monthly payroll payment
requests and calculation of statutory contributions due - Ensuring enough cash available for smooth
implementation of the project by preparing and submitting monthly cash
forecast to the Uganda Country Office. - Ensuring Finance & Administration
Assistants in field offices have sufficient cash available to meet project
running costs - Undertaking regular banking duties
including checking of balances, prompt cash and cheque deposits,
collecting bank statements periodically as may be required. And acting as
a bank agent for Farm Africa - Performing monthly general ledger
accounting reconciliations and analysis ensuring accuracy of ledger and
month end reporting in accordance with GAAP, organisational policy and
donor regulations. This includes reconciliations of bank, cash, SWA,
Prepayments and creditors/Inter-project accounts
Financial reporting including:
- Supplying accurate and complete monthly
project accounts to the Country Office team. - Producing financial reports in line with
donor reporting requirements - Reviewing and feeding back on monthly
Budget Monitoring Reports
Budgeting and budget management tasks including:
- Assisting the Project Coordinator with preparing
and checking of budgets during the annual planning process - Assisting the Project Coordinator with
preparing and checking budget revisions during the year as required - Assisting the Country Office team with
developing draft budgets for new programmes
Ensuring compliance with standards contained in the Farm Africa Finance
Procedures Manual, and in particular:
Procedures Manual, and in particular:
- Advising the Project Coordinator and/or
Country Representative on relevant budgetary control measures to address
any identified weakness in policy and/or practice. - Feeding back any pertinent financial
management issues to the Finance Administrative Manager and/or Country
Representative - Ensuring annual project audit is carried
out on time and conducted in an organized manner - Ensuring all procurement is carried out in
adherence to Farm Africa’s procurement policies. - Ensuring time sheets are completed where
necessary (any staff member who is not 100% dedicated to the project) - Ensuring driver and vehicle log books in
place, that fuel records for all vehicles are analyzed on a monthly basis,
and that cars and motorcycles are comprehensively insured are being
maintained and serviced according to supplier guidelines.
Line management
- Assisting the Driver (Moroto) and
Finance& Admin Assistantswith managing their workload in accordance
with the requirements of other project team members - Holding supervision sessions with the
Driver (Moroto) at least once per quarter (to discuss progress against
work plans and targets and resolve any outstanding issues) - Holding supervision sessions with the
Finance& Admin Assistantsat least once per month (to discuss progress
against work plans and targets and resolve any outstanding issues) - Ensuring all direct reports have
objectives in place and their performance regularly appraised in line with
Farm Africa’s systems and policies.
Playing a key role in delivering the wider objectives of Farm Africa’s
Livestock for Livelihoods project in Uganda including:
Livestock for Livelihoods project in Uganda including:
- Facilities management for Moroto Office,
and oversight of facilities management in satellite offices - Assisting with facilitating monitoring and
communications visits from Donors and/or the wider Farm Africa team - Maintaining proper personnel files for the
Livestock for Livelihoods project team such as leave records, annual
appraisals and general personal records - Undertaking any other duties as reasonably
requested by the project coordinator
Qualifications, Skills and Experience:
- The
ideal candidate for the Farm Africa Project Accountant &
Administrator job placement must
hold a Bachelor’s Degree in Accounting or Finance - At least three years’ experience working
in an accounting position - Good working knowledge of QuickBooks
- Demonstrable experience of producing
project budgets and monitoring activities against the - Experience of producing content for donor
reports - Experience of managing procurement
processes - Experience of managing other staff
- Experience of facilities and/or fleet
management - Strong written and verbal communication
skills, including the ability to communicate with people from a broad
range of backgrounds. - Good working knowledge of Microsoft Office
programmes, in particular Word, Excel and PowerPoint - Able to work under own initiative
- Flexible and ‘can do’ attitude
- Honesty and Integrity
- Team player
Desirable:
- CPA (III) Qualification
- Working for an INGO
- Experience of using SUN accounting systems
- Excellent knowledge and understanding of
URA requirements and processes - Demonstrable experience of administering
payroll using an online system - Experience of managing non-finance staff
- Previous experience of maintaining HR and
personnel records - Experience of establishing financial
processes and procedures on new programmes - Experience of managing project-level
audits.
How to Apply:
All suitably qualified and interested
candidates should send an updated CV, salary history, and a two-page supporting
statement detailing how you meet the person specification to
ugandarecruitment@farmafrica.org including ‘Project Accountant & Administrator’ in the subject line.
candidates should send an updated CV, salary history, and a two-page supporting
statement detailing how you meet the person specification to
ugandarecruitment@farmafrica.org including ‘Project Accountant & Administrator’ in the subject line.
NB: Please DO NOT send additional
documents such as certificates and references with your application.
Shortlisted candidates ONLY will be required to provide these documents during
the interview process. Interviews are expected to take place w/c 26th March
2018 at Farm Africa’s country office in Kampala. Only shortlisted candidates
will be contacted.
documents such as certificates and references with your application.
Shortlisted candidates ONLY will be required to provide these documents during
the interview process. Interviews are expected to take place w/c 26th March
2018 at Farm Africa’s country office in Kampala. Only shortlisted candidates
will be contacted.
Deadline: 16th March 2018 by 5.00pm EAT
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