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Program Assistant USAID Project Jobs - Tufts University

Job Title:    Program Assistant
Organization: Tufts University
Funding Source: United States Agency for International Development (USAID)
Duty Station: Uganda
Reports to: Field Coordinator, KRSU Satellite Office

About US:
Tufts University is a private research university located in Medford, in the U.S. state of Massachusetts. The university is organized into ten schools, including two undergraduate programs and eight graduate divisions, on four campuses in Massachusetts and the French Alps. The university emphasizes active citizenship and public service in all of its disciplines and is known for its internationalism and study abroad programs.

About USAID Project: 
The Karamoja Resilience Support Unit (KRSU) is a four-year project funded by USAID/Uganda, & implemented by Tufts University, with the aim of increasing resilience and economic development in the Karamoja sub-region. The project works closely with the Karamoja Development Partners Group (KDPG) to provide reviews, studies and analysis of development and humanitarian programs in Karamoja, and related policy issues. Our focus is translating evidence into practice and fostering collaborative learning to strengthen policy environments and program impacts. KRSU activities investigate emerging trends, best practices and promising strategies.

Job Summary: The program assistant is responsible for supporting the field coordinator in the implementation of KRSU activities in the Karamoja sub region. Responsibilities include providing support in the daily operations of the office, support field research, community outreach, schedule meetings and support organization of special events; participate in relevant meetings in and around Karamoja; assists in the creation and dissemination of promotional materials; support field report writing and coordinate consultant schedules.

Key Duties and Responsibilities:  
Research support:
  • Provide operational support to KRSU’s research, study and assessment missions, including USAID monitoring missions; to include support to field level logistics, and organizing stakeholder consultation events for research and assessments;
  • Assists in developing field itineraries, setting up meetings and debriefing sessions.
  • Interagency Coordination:
  • With guidance from the field coordinator, attend adhoc interagency meetings and maintain records of these meetings
         Assist the field coordinator in identifying gaps/opportunities to improve regional and sectoral coordination mechanisms;
Situational analysis:
         Assist the field coordinator in compiling quarterly situational analyses on the social, economic and political dynamics in Karamoja, and in particular, on food and nutrition security situations, livestock trade, ongoing programming responses, and any major response gaps that require particular attention by USAID or KDPG.
Technical support: With guidance from the field coordinator, compile/update market information on livestock and cereals prices, provide regular situation updates on food security and on new and up-coming interventions
Operations & Administration Support:
         With guidance from Finance & Operations Manager, the Progam Assistant will perform the following support functions;
         Handle field office administrative functions (office management .supplies control, office inventory management & ensure office cleanliness).
         Schedule field weekly travel plans in consultation with field coordinator
         Monitor vehicle usage & ensure policies pertaining to vehicle movement & usage are adhered to by the driver as provided in vehicle usage policy & compile monthly vehicle usage & fuel reports.
         Manage funds disbursed/advance to field office, maintain expense records & provided timely reports for all field expenses incurred.

Qualifications, Skills and Experience:
  • The applicant must preferably hold a Bachelor’s Degree in a relevant discipline or an advanced diploma with at least 4 years work experience in similar responsibilities
  • A minimum of two years of related work experience in similar responsibilities
  • Ability to work on projects/matters of limited complexity in a support role
  • Advanced knowledge of Karamoja region and fluency in NgaKaramojong language is a must pre-requisite.

NB: Karamojong women are particularly encouraged to apply.

How to Apply:
All suitably qualified and interested candidates should apply by emailing a CV and cover letter to The cover letter should be one-page explaining the reasons for interest in the position and elaborate on qualifications. The cover letter should also provide contact information for two professional and/or academic references. Only short-listed candidates will be contacted for an interview. No phone calls please & any form of canvassing will lead to automatic disqualification.

Deadline: 19th March 2018

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