Logistics Manager NGO Jobs – GOAL International

 Job Title:    Logistics Manager
Organization: GOAL International  
Duty Station:  Kampala, Uganda
Reports to:  Logistics Coordinator
Monthly Salary: UGX 5m Gross
About US:
GOAL International is an international non-profit organization that was
founded in 1977 and works to promote the realization of the fundamental rights
of the poor, the vulnerable, and those affected by humanitarian crisis. GOAL
currently works in 16 countries, with our head office in Dublin, Ireland.
Job Summary: The Logistics
Manager will manage the Logistics Function in GOAL Uganda both at country and
field office level with the aim of:
  • Providing
    effective and timely logistics support to all programmes in relation to
    Supply Chain, Assets, Premises Management and Fleet.
  • Ensuring
    that all GOAL logistics tasks are carried out in compliance with the GOAL
    and donor requirements.
  • Build
    t
    he capacity of and manage staff in the logistics department in
    accordance with the HR Policy, and ensure the highest standards of ethics,
    accountability and professionalism;
Key Duties and Responsibilities:
General:
  • To
    familiarise self and comply
    with all the policies outlined in the
    GOAL Logistics Manual and relevant donor requirements;
  • Support
    the Logistics coordinator to identify training needs and support training
    of logistics staff in Kampala.
  • Oversee
    the completion of the required repo
    rts and timely submission of the
    monthly logistics reports to the Logistics Coordinator.
Human Resources Management:
  • Support
    the procurement, fleet, stores and premises team in Kampala.
  • Identify
    and address any specific capacity building needs for all
    Logistics
    staff.
  • Mentor
    and coach logistics personnel on best practice and GOAL’s logistics
    procedures;
  • Ensure
    performance management activities in relation to the logistics staff in
    Kampala are carried out as per required schedule (probation evaluations,
    mid-term reviews and annual appraisals);
  • Identify
    training or development needs where necessary.
Procurement Management: Responsible and accountable for all
supply chain related activities with respect to the following tasks:
  • Ensure
    that all staff adhere to GOAL procurement procedures.
  • Implement,
    train and coach the logistics team on effective syste
    ms for the
    management and prioritisation of incoming orders;
  • Ensure
    that all procurement requests are delivered in a timely manner while
    ensuring that GOAL purchasing systems and relevant donor guidelines are
    complied with;
  • Ensure
    extensive supplier a
    nd market surveys are carried out and a
    preferred supplier list (Vendor Roster) and price lists are established
    and regularly updated;
  • Ensure
    that, in conjunction with the GU Donor Compliance Officer, all logistics
    personnel are trained in donor procurem
    ent guidelines and that all
    procurement activities adhere to these;
  • Secure
    best value for money and service benefits on all procurement requests;
  • Ensure
    effective performance of the procurement function country wide;
  • Ensure
    that all procurement file
    s are completed as per GOAL logistics and
    financial procedures, and that the paper trail is closed off by handover
    of all documentation to the Finance Department.
Fixed Assets Management
  • Ensure
    that all procedures and documents pertaining to Asset Manag
    ement as
    per the Logistics manual are in place and being followed;
  • Ensure
    on-going update of the Fixed Asset Register;
Vehicle and Driver Management: Supervise the fleet officer on
the following tasks:
  • Ensuring
    that all aspects of driver and vehicle p
    olicy are implemented and
    adhered to;
  • Ensure
    that all car movements are well planned and plans are adhered to;
  • Ensure
    that checks related to safety of vehicles are carried out on a regular
    basis;
  • Ensure
    that a car/motorbike maintenance plan is in pla
    ce and executed to
    set standards;
  • Ensure
    that timetables are in place for renewing of insurance/taxation/road
    licences etc. and that vehicles comply with relevant legislation at all
    times;
  • Ensure
    that vehicle usage is controlled and monitored (includin
    g fuel
    usage, etc.);
  • Ensure
    that all relevant monthly reports are compiled and submitted on time;
Stocks & Warehouse Management:
  • Supervise the stores assistant on the
    following tasks:
  • Implementation
    of all stores management procedures and associated documents in line with
    GOAL Logistics Manual;
  • Educate
    & coach relevant staff in stores management systems and standards;
Premises Management:
  • Supervise the logistics officer
    responsible for premises on the following tasks:
  • Technical
    support in premises management for all locations;
  • Follow
    up and ensure adequate provision of power in all premises, including power
    back-up systems & generators;
  • Ensure
    adequate provision of utilities in
    all premises and that bills are
    settled in a timely manner;
Communication Systems Management:
  • Ensure
    that all GOAL personnel are monitored and trained in communication
    operations and procedures, and that these procedures are adhered to;
  • Ensure
    that al
    l communication systems are functional and bills are paid
    promptly;



Qualifications, Skills and Experience: 
  • The ideal candidate for the GOAL
    International Logistics Manager job opportunity should hold a Bachelor’s
    degree in Logistics,
    Engineering, Business, or related field; A degree or qual
    ification
    may be replaced by a minimum of 6 years’ experience directly relevant to
    the post.
  • At least three years of experience in logistics management
  • Appropriate
    skills and experience in capacity building and the training of staff, and
    development and implementation of systems;
  • Strong
    procurement background
    and knowledge in vehicle management,
    communication systems, IT, procurement, stock control and asset management
    systems;
  • Previous
    experience of working in insecure environments.
  • Ability
    and willingness to travel, including to insecure environments;
  • Strong
    co
    mputer skills in Microsoft packages, including Word, Excel, and
    Outlook;
  • Ability
    to work under pressure to pursue multiple tasks simultaneously to
    successful conclusion;
  • Strong
    organizational and problem-solving skills with an analytical approach to
    wo
    rk;
  • Ability
    to take initiative and work long hours with minimal supervision;
  • Hands-on
    experience in areas such as repairing/maintaining vehicles, computer and
    communications systems setup is an added advantage;
  • Previous
    experience in report writing;
How to Apply:
All suitably qualified and interested candidates should send their
applications which must include at least 4 reference contacts (2 professional,
2 character references, including your supervisor and the most recent/previous
employer), and daytime contact number to; The Human Resource Manager, GOAL
Uganda on the email: recruitment@ug.goal.ie. Please do not attach certificates,
indicate the job title in the subject line.
Deadline: 11th March 2018
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