The Ugandan Jobline

• Strategic human resource planning taking
  into consideration TechnoServe’s current and expected growth trajectory
  and aligning these to a clear staffing plan. Align with key project
  deliverables for every program.
• Lead Annual Performance Appraisal cycle
  & file final evaluations; ensuring that planned performance feedback
  is undertaken and observed for all staff. Implement staff PIP’s &
  development needs where applicable as per the performance appraisal.
• Deliver HR training, source & support
  where needed; People development-identifying in a structured way staff
  training needs and developing clear plans to plug the gaps. These may
  include staff training and/or coaching etc. Provide training on the
  performance appraisal process, managerial skills and other topics as
  assigned.
• Headcount management (Joiners & Leavers)
  and update & maintain company org charts & share with program
  managers. Manage staff exits, pension withdrawals and other exit payment
  dues.
• Develop a talent management plan (Staff
  development & succession plans); Manage Talent Acquisition to include
  job description development, advertising and leading targeted searches,
  short listing and interviewing, carrying out reference checks, and
  preparing offer letters. Develop and maintain a current database of
  potential candidates.
• Support the Country Manager in managing
  compensation in Uganda by conducting annual salary surveys and leading
  developing, annual review and maintaining a Uganda Compensation Structure
  following guidance from TechnoServe global HR function.
• Prepare all payroll changes such as new
  employees, terminated employees, promotion, transfer and bank changes,
  sending to Financial Controller for payroll preparation, liaise with
  Finance on review of monthly payroll and approval. Also process and
  approve salary advances and staff loans in liaison with the Country
  Manager.
• Implementation of our new employee
  on-boarding program for all new hires (obtain new staff ID’s, medical
  card). Conduct job analysis and evaluation; ensure timely updates of Job
  descriptions and contracts as job roles change in consultation with
  program managers.
• Documenting, interpreting and
  communicating HR policies and procedures to staff and at all times ensure
  that TechnoServe Uganda’s employee handbook and practices are compliant
  with all Uganda labor laws and HR best practices.
• Manage Labor Relations i.e. manage complex
  employee relation issues, manage retrenchment procedures when need arises,
  participate in disciplinary investigations and associated hearings,
  prepare legal termination letters where required.
• Maintain Human Resource Information System
  records and compile reports from database. Responsible for ensuring
  completeness, accuracy and confidential management of employee records.
• Ensure appropriate Safety and Security
  Guidelines are completed and distributed to all staff and training is
  conducted for employee safety and security.
• Manage and administer local benefits
  program e.g. medical cover, insurance, NSSF, Pension Scheme etc. Act as
  the liaison between local employees and corporate benefits manager.
• Arrange for resident/work permit for
  expatriates or third country nationals and INGO permit renewal.
• Oversee office administration including
  procurement management ensuring compliance with local and global
  procurement policies and procedures when procuring services
• Manage staff working as, Operations
  Coordinator, administrative assistants, front office, office assistants.
  This will include performance management, assignment of tasks, managing
  work flow and other supervisory tasks.
• Any other duties as may be assigned from time
  to time by the supervisor

• The ideal candidate for the TechnoServe
  (TNS) Human Resources Manager job opportunity should preferably hold a
  University degree or any related field; (Bachelors Human Resources, Organisation
  Psychology, Social Sciences. Possession of a Master’s degree in a relevant
  field or other Human Resource qualification / certification is an added
  advantage
• Five years’ experience in Human Resources
  Management

• Computer Literacy: Demonstrates
  knowledge and ability to use specific computer programs or applications
  for own functional area. Has the ability to improve performance by
  integrating new and existing technology into the workplace.
• Innovative Mindset: Curious
  inquiries, asks questions and seeks out information from multiple sources,
  learns from mistakes, sees change as an opportunity.
• Internal Client Focus: Client
  Focus is based on the ability to understand the client’s needs and
  concerns in the short to long-term and to provide sound recommendations
  and/or solutions.
• Compliance & Governance:
  Compliance with and knowledge of company policies, applicable legislation,
  grant requirements, donor contracts, the local labor code and tax laws.

• Emotional Intelligence: The act
  of knowing, understanding, and responding to emotions, overcoming stress
  in the moment, and being aware of how your words and actions affect
  others. Emotional intelligence consists of 4 attributes: self-awareness,
  self-management, social awareness, and relationship management.
• Strategic Thinking: Managers
  should recognize key actions, underlying problems, make connection and
  patterns, see consequences and implications. Anticipates obstacles
  realistically and plans ways to deal with them.
• Staff Development: managers are
  required to work with employees to plan on the development of skills and
  abilities so that they can fulfil current or future job/role
  responsibilities more effectively.
• Trust to Delegate: managers
  should have trust and willingness to assign responsibilities to direct
  reports and give them discretion and authority to carry them out.
• Feedback/Coaching (mentoring):
  managers should give instructions, suggestions, explanations, and feedback
  to subordinates.

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