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Grants Officer USAID Project Jobs - WEI/Bantwana

Job Title:       Grants Officer  
Organisation: WEI/Bantwana
Project Name: USAID funded BETTER OUTCOMES for Children and Youth in Eastern and Northern Uganda
Reports to: Grants Manager
Duty Station: Kampala, Uganda

About US:
WEI/Bantwana Initiative is a Non-Governmental Organization that helps families and children orphaned and made vulnerable by HIV/AIDS to access the comprehensive support and care they need to grow into healthy adults.

World Education Inc. /Bantwana (WEI/B) is implementing the five- year USAID funded BETTER OUTCOMES for Children and Youth in Eastern and Northern Uganda. The goal of the project is to improve the wellbeing of children and youth orphaned and made vulnerable by HIV and other adversities in Eastern and Northern Uganda. BETTER OUTCOMES is implemented by a consortium of five partners, namely: WEI/B as the prime partner; Mercy Corps, Uganda Women’s Efforts to Save Orphans (UWESO), Youth, Alive and Friends of Christ Revival (FOC-REV); each responsible for specific technical aspects of the project. The project is being implemented in 20 districts of Eastern and Northern Uganda.
Job Summary: The Grants Officer performs financial management and accounting in a professional, efficient, effective, and compliant manner to maintain mid strengthen the effectiveness of the award management life cycle and continue to earn the confidence of donors. S/ he will maintains grant files as required by the donors, responsible for the grant-tracking data base, conducts monitoring meetings, provides training, oversight and support for the preparation of reports and documentation required under various grants, conducts spot checks to ensure that Grants are being tracked correctly, develops materials to facilitate Grants compliance; reviews fiscal and performance activities to ensure compliance with statutory, grant and contract requirements.

Key Duties and Responsibilities: 
Receive and review project monthly reports against the organization checklist requirements
  • Check for accuracy, completeness and coding of transactions before entering them in the system.
  • Review bank reconciliation statements for the projects he oversees and files them systematically for audit purposes.
  • Provide feedback to the concerned parties after the review of the accounts received, and advise management on compliance issues.
  • Review and post all field data for the projects managed under your docket and advice on compliance issues and donor requirements
Prepare donor reports on time and correctly in conformity with the Donor reporting requirements.
  • Track all donor financial reports on their dates for submission and requirements and regularly remind the concerned staff about their obligations in reporting.
  • Review and analysis expenditures against projed budgets.
Build staff capacity in Financial and Grant Management
  • Develop relevant training materials and resources.
  • Train and provide technical support to partner organizations
  • Support partnership identification and identify training needs of partner organizations.
  • Monitor partner funds disbursements expenditure against approved budgets and transfers received.
  • Develop and maintain a financial database for all partners supported by the project.
Support in the preparation /review of partners budgets and overall project budget tracking in formats provided and observing budget limits per budget heads
  • Monitor expenditure against the budget.
  • Prepare monthly and quarterly reports to monitor expenditure against budgets and disseminate the information to management and project teams
  • Interpret Donor financial guidelines to project teams and partner organizations
  • Receive; check the accuracy and completeness of project team budgets.
Follow up on audit queries and the implementation of audit recommendation
  • Periodically follow up with project teams on implementation of audit recommendations.
  • Conduct site visits to monitor audit implementations.
  • Train and share experiences with project and partner teams in areas of weaknesses identified.
  • Support the Grants Manager in coordination of audits and follow up on their recommendations.

Qualifications, Skills and Experience:
  • The applicant for the USAID Project Grants Officer job placement must hold a first degree in Finance or related field; a professional accounting qualification will be an added advantage.
  • At least three years’ experience working on large project and experience with USAID funded programs/projects necessary, particularly experience with USAID grants
  • Experience with accounting software, preferably QuickBooks
  • Possess a high standard of personal and professional integrity
  • Willingness to work as a team member, taking on additional tasks as needed to ensure the overall success of the project
  • High level of attention to detail, ability to multi-task and work well under pressure
  • Strong analytical and inter-personal skills
  • Ability to work under pressure and in a culturally sensitive environment
  • Strong organizational and interpersonal skills;
  • Fluent in oral and written English and excellent writing skills
  • Ability to work in a challenging environment, under high pressure and ability to cope with tight deadlines;
  • Ability to work both independently

How to Apply:
All suitably qualified and interested candidates who wish to join the World Education Inc. /Bantwana (WEI/B) are encouraged to apply via E-mail only be sending an updated CV and cover letter to: Human Resource Manager, World Education Inc Bantwana at

Deadline: 6th April 2018 by 5:00pm

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