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• Maintain the accounts of the partners
  (Sub-grants) by keeping an updated file on the disbursements and the
  expenditures incurred and qualified by HIJRA at any given time and
  reviewing and filing the qualified expenditures from the partners.
• Ensure that all the money received is
  accurately recorded in the source document in readiness to posting on a
  daily basis.
• Maintain electronic and hard copy filing
  system and retrieve documents from filing system when required

• Post payments into the online banking and
  remit them to the Payee upon authorization
• Receive documents from the field and
  confirm accuracy with the attached document checklist
• Accurately and timely prepare the payment
  vouchers and attach the necessary documents before submitting them to the
  supervisor for review based on the lead time as agreed.
• Update the cash book in the MS Excel and
  compare the balances on a weekly basis and ensure that there is a
  completed month end report submission with the accurate balances obtained
  in the system.
• Carry out weekly comprehensive checks to
  ensure that the accountability documents from the various departments are
  received within seven days and the supporting documents are in line with
  the set policies and procedures ensuring these are attached to relevant
  off and online systems before submission for approval.
• Tasked with the preparation and submission
  of Bank reconciliation every 5th of the month for review of the Head of
  Finance and Administration as part of the month end submissions.
• Ensure the payroll statutory payments have
  been made to the relevant authorities within the stipulated time.

• Management of petty cash and reporting on
  balances on monthly basis. Ensure Monthly cash count and sign off is
  maintained.
• Ensure top up is done according the work
  plan and scheduled as such with replenishment done timely.

• Coordinate maintenance of office equipment
  and security details within the office. In liaison with the Head of
  Finance and Administration and ensure maintenance of a schedule for
  approval for regular and routine maintenance, with timely requests made as
  per schedule.
• Management of the inventory and asset
  register and submission of the related reports at the end of each month.
• Any other duties assigned by the
  supervisor

• The ideal candidate for the HIJRA Senior
  Finance and Administration Officer vacancy must hold a Bachelor of
  Commerce (BCOM) degree with a major in Accounting or Finance or any
  related accounting/finance degree
• Certified Public Accountant Part 2 (CPA 2)
  or its equivalent
• Two years’ experience in Finance ,
  Procurement and Logistics in a busy INGO
• Experience in the use of computer
  applications; clear understanding on the usage of Navigation (ERP)
  Software, and other financial software systems
• Demonstrated experience managing donor
  funds and ensuring compliance with donor requirements;
• Understanding of risks and related
  relevant controls primarily in the overall grant cycle including program,
  financial and procurement cycles
• Supervisory skills.
• Good communication skills
• Ability to analyses, interpret and present
  monthly reports and maintain accurate records/ chronological filling for
  retrieval/ reference.
• Ability to work as part of the team
• Highly flexible and reliable with a sense
  of priority and self-awareness
• High levels of confidentiality and
  accountability.

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