Job Title: Human
Resource Administrator
Resource Administrator
Organization: Sombha
Solutions Store
Solutions Store
Duty Station: Kampala,
Uganda
Uganda
Reports to: Operations
Manager–Solutions & Projects
Manager–Solutions & Projects
About US:
Sombha Solution Store is a
Ugandan-owned technology and communications services provider founded in 2014
and is licensed by Uganda Communications Commission to provider voice and data
services in Uganda.
Ugandan-owned technology and communications services provider founded in 2014
and is licensed by Uganda Communications Commission to provider voice and data
services in Uganda.
Job Summary: The Human
Resource Administrator will be responsible for:
Resource Administrator will be responsible for:
•
Human
resources tasks.
Human
resources tasks.
•
General
administrative tasks.
General
administrative tasks.
•
Health
Safety and Environment tasks.
Health
Safety and Environment tasks.
Key Duties and Responsibilities:
Human Resources (HR) Tasks:
- Explain and promote established company HR policies and procedures to
employees. - Prepare, update and recommend human resource
policies and procedures. - Maintain the work structure by updating job
requirements and job descriptions for all positions. - Create forms, templates, and other human resources related documents.
- Perform recruitment, orientation and exit
interviews. - Enter and update relevant employee information
in HR databases; keeping both soft and hard copy files well organized and
accessible to management staff. - Support the finance team with payroll functions.
- Perform timekeeping and timely tracking;
compiling and submitting all employee monthly full time equivalent (FTE)
reports to the finance team. - Ensure planning, monitoring, and appraisal of
employee work results through the performance evaluation process. - Coach and discipline employees, hear and
resolve their grievances and counsel them. - Prepare staff training plans as required.
- Ensure HR legal and regulatory compliance.
- Prepare and submit relevant HR reports to the
Operations Manager – Enabling Functions as needed.
General administrative tasks:
- Liaise with the company banks for all required
information and manage the relationships with them. - Ensure that all company operational compliance
and regulatory licenses are up to date; managing their renewal where
needed. - Ensure a clean office environment.
- Schedule meetings and appointments; internal
and external. - Create agendas and takes meeting notes.
- Make travel arrangements for managerial staff.
- Plan company events.
- Manage office equipment and ensure staff
responsibility and care for them. - Ensure stock of office supplies.
Health Safety and Environment
(HSE) Tasks:
(HSE) Tasks:
- Promote good HSE culture in the company by ensuring staff awareness and
compliance. - Support with review, update and maintenance of
HSE policies and procedures. - Organise and ensure staff attendance of
relevant HSE training programs. - Perform and assist in audits, compliance reviews, general risk
assessments and other safety assessments and ensure recommendations are
implemented. - Ensure HSE legal and regulatory compliance.
- Maintain a register of appointed HSE committee
members and support them with secretarial tasks. - Manage and maintain the relevant HSE logs and
documentation in a standard database; ensuring that it is well organized
and that both soft and hard copies of all documentation are readily
available to management. - Work with external HSE consultants and confirm all billable tasks with
finance. - Prepare and submit all relevant HSE reports to
the Operations Manager – Enabling Functions as needed.
Other tasks:
- Perform other relevant tasks as assigned.
Qualifications, Skills and Experience:
- The applicant must hold a degree in Human
Resources, Administration or Secretarial studies. - Two years work experience.
- Excellent written and spoken communication
skills. - Confident individual with a proactive attitude.
- High level of professionalism and confidentiality.
- Excellent organizational, project and time
management skills. - Demonstrated teamwork and customer focused
service skills. - Excellent presentation, training and
interpersonal skills. - Ability to multi-task, prioritize, and manage time effectively.
- High stress tolerance and problem solving
skills. - Computer literate especially with internet
access, Microsoft office and G-Suite applications. - Fluency in English language.
- Desirable:
- Familiarity with CRM software.
- Previous HR / Administration / HSE experience.
- Excellent telephone contact handling skills.
- Excellent & proven organisational skills.
How to Apply:
All interested candidates can
send in their Applications with detailed updated CVs to: [email protected] Please
indicate Application for Human Resource Administrator in the subject line.
send in their Applications with detailed updated CVs to: [email protected] Please
indicate Application for Human Resource Administrator in the subject line.
Deadline: 20th March 2018 by 5:00pm
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