Deputy Finance Manager US Non-profit Jobs – Catholic Relief Services (CRS)

Job Title:     Deputy Finance Manager
Organisation: Catholic Relief Services (CRS)
Duty Station: Uganda
Reports to: Finance Manager
About US:
Catholic Relief Services (CRS) carries out the commitment of the
Bishops of the United States to assist the poor and vulnerable overseas. Our
Catholic identity is at the heart of our mission and operations. We welcome as
a part of our staff and as partners people of all faiths and secular traditions
who share our values and our commitment to serving those in need. CRS is an
international non-governmental organization (NGO) supporting relief and
development work in over 93 countries around the world. CRS programs assist
persons on the basis of need, regardless of creed, ethnicity or nationality.
Job Summary: The Deputy
Finance Manager will provide overall management of sub-grants, trainings in
program and financial management, offer support to local implementing partners
on sub-grant management and assist in reviewing sub-grants agreements. S/he
will ensure compliance to regulations, accepted accounting practices and manage
partner cash advances and liquidations. The position will build the partners’
capacity to ensure improved compliance with donor requirements and to manage
the grant.
Key Duties and Responsibilities:
Grants Management & Compliance
  • Serve as the partner
    point of contact on grant management and compliance issues.
  • Assist with the
    preparation of standard grant agreements for partners and maintain
    individual partner files.
  • Ensure the maintenance
    of all files, records and documents relating to the project.
  • Coordinate the
    development and implementation of grant management capacity building
    activities such as trainings at partner level.
  • Regularly monitor all
    local partners’ capacity in meeting grant reporting and compliance
    regulations, report the findings to the Finance Manager and initiate
    corrective measures.
  • Supervise the
    financial monitoring of sub recipients and approve Monitoring Visit
  • Assist in coordination
    of meetings/trainings related to grant reporting and compliance
  • Regularly monitor the
    capacity of grants and compliance officers to monitor and comply with
    regulations and initiate steps to improve the same.
  • Lead preparation of
    proposal budgets.
  • Review partners’
    budgets and provide comments/recommend approval by Finance and Compliance
  • Monitor partner
    budgets and expenses at least on a monthly basis and compare actual
    expenditure against cash forecast to ensure adequate cash holding partner
  • Assist the Finance
    Manager to build the capacity of Finance Officers-Grants to support
    partners on budgeting
Partners’ Financial Support
  • Ensure that the
    Finance Officers provide direct technical support in all aspects of
    finance for Partners.
  • Regularly monitor and
    assess each partners’ ability to accurately record and post all financial
    transactions and provide feedback to Finance Offices and partners.
  • Advise on GAAP and
    basic accounting records to be maintained at partners.
  • Identify partners’
    training needs, and recommend to the Finance Manager training curriculum
    to address the needs.
Internal Control Assessments and Site Visits
  • Conduct together with
    Finance Officers partner financial management assessment using CRS
    Internal Control and Monitoring/ information gathering tools, as required.
  • Regularly visit the
    partner to monitor the performance of Finance Officers and partner and
    provide support.
Internal Control Improvement Plan
  • Schedule, track and
    ensure completion of assessments of all sub-recipients as per SRFM policy
  • Ensure all assessments
    and partner documents on posted on Gateway
  • Ensure sub-recipients
    complete an ICIP and submit it to CRS before/by due date
  • Conduct review and
    work with SR to revise ICIP as necessary
  • Ensure monitoring to
    subs are done as per timetable which is prepared based on SRFM
  • Provide targeted and
    customized follow-up support and assistance to 3-4 priority subs in order
    to implement and complete ICIP.
  • Provide follow-up
    support and assistance to other subs as requested.
  • Financial management:
  • Ensure that advances
    to partners are liquidated in a timely manner.
  • Render support in the
    review of liquidation reports and partner advances within the sub-grant
    budgets ensuring that all liquidations are processed according to grant
    and CRS guidelines.
  • Ensure that all
    project assets with partners are verified and reconciled on a regular
  • Maintain and track sub-recipient
    agreements and amendments, obligated amounts and update grant files.
  • Consolidate quarterly
    cash forecasts from partners and submit to the Finance and Compliance
Staff management:
  • Lead, direct, mentor
    and coach Finance Officer -Grants.
  • Assist in setting
    annual finance and compliance targets and ensure that specific tasks are
    built in every compliance staff performance plan, (what is the expectation
  • Motivate, develop,
    coach and appraise subordinate staff in accordance with CRS Performance
    Management System (PMS) and Catholic Social Teachings (CST)
  • Review and recommend
    updating of Finance Officer -Grants (Is this very relevant for this

Qualifications, Skills and Experience: 
  • The ideal candidate
    for the Catholic Relief Services (CRS) Deputy Finance Manager job
    placement should preferably hold a Bachelor’s Degree in Finance,
    Administration or Accounting, MBA preferred.
  • A minimum of five
    years’ experience working with a large NGO, of which three years managing
    sub-grants especially USG.
  • Sound coordination
    skills and a demonstrated ability to multi-task. Strong personnel
    management, administrative and financial skills. Ability to review and
    analyze partner budgets.
  • Strong diplomatic
    skills and proven ability to work in a multi-partner program.
  • Proven experience in
    building, strengthening and sustaining management and financial capacity.
  • Excellent English
    language oral and written communication skills. Proficiency in Microsoft
    Office suite, including Word, Excel, PowerPoint and Outlook.
  • Excellent
    interpersonal, oral and written communication and negotiation sills.
    Fluent written and spoken English.
  • Extremely flexible,
    and have the ability to cope with stressful situations. Ability to
    maintain performance expectations and strong working relationships.
  • Past experience with
    and enthusiasm for on the job training.
  • Computer literacy
    skills i.e. Knowledge of Microsoft Office software (Word, Excel,
  • Outlook, and Internet)
  • Desire to work
    effectively in a team, oriented environment.
  • Agency-wide
    Competencies (for all CRS Staff): 
    These are rooted in the
    mission, values and principles of CRS and used by each staff member to
    fulfill his or her responsibilities and to achieve the desired results.
  • Serves with Integrity
  • Models Stewardship
  • Cultivates
    Constructive Relationships
  • Promotes Learning
Emergency Competencies: Each staff member working in
emergencies is expected to use the following competencies to fulfill his or her
responsibilities and to achieve the desired results.
  • Communicates
    strategically under pressure
  • Manages stress and
  • Actively promotes
    safety and security
  • Manages and implements
    high-quality emergency programs
How to Apply:
All candidates should email a cover letter and updated CV only to
  • Large files and/or
    scans of documents will lead to rejection of your application
  • All applications that
    do not contain this exact subject line will be rejected and not read
  • In the subject line of
    the email, copy and paste DEPUTYFINANCE MANAGER MOROTO
Deadline: 19th March 2018
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