The Ugandan Jobline

• Ensure DRC procurement guidelines are
  adhered to in all DRC offices 
• Actively engage and support the program
  teams in procurement planning to ensure timely delivery of project inputs
  and activities. 
• Plan and engage with Project Managers to
  understand contract specifications and with suppliers to develop a profile
  of delivery capability which results in effective market engagement.
• Identify, negotiate and implement contract
  & framework agreements which result in efficiencies in line with
  financial and forecasting requirements.
• Maintain accurate auditable records of all
  procurement process which result in high process compliance.
• Administer contract performance, including
  delivery, receipt, warranty, damages and insurance.
• Conduct efficient and collaborative
  procurements which are DRC and donor compliant (advice, tendering,
  evaluation award & contract management) and which result in a high
  value adding commercial outcome.
• Responsible for all Invitation to Bids at
  country coordination office. 
• Build supplier, category and market
  understanding through performance management, research and stakeholder
  briefings which result in the management of commercial issues throughout
  the procurement cycle.
• Assist DRC management in Contract &
  Supplier relationship management
• Ensure weekly procurement tracker is
  shared consistently with all DRC to enable a close follow up of the
  procurement status. 

• Prepares and reviews budget requirements of  logistics activities and  directs   consolidation of logistic budget.
• Implement DRC’s asset management
  strategies i.e. monthly updating of asset register, bi-annual physical
  asset verification, and annual insurance of assets. 
• Ensure efficient asset and inventory
  management systems are in place and ensure that all procured items are
  accounted for and quality/quantity controlled in stock reports and asset
  inventory management system.
• Ensure DRC assets are safeguarded through
  asset tagging, insurance. 
• Manage the asset disposal for the entire
  country program. 
• Ensure a robust fleet management system
  and that any vehicle damage/accident is reported immediately and necessary
  follow up made. 
• Continuously organise vehicle and
  equipment maintenance/repair schedule and value-for-money services to the vehicle
  fleet/equipment.
• Continuously monitor and keep records of
  vehicle fleet/motorcycles/generators fuel consumption through weekly
  reports 
• Consolidate and quality assure the monthly
  procurement and logistics reports for onward submission to Head of Finance
  and Administration and Country Director.
• Ensure monitoring of use of purchased
  goods and materials. This will protect the DRC from incurring losses by
  minimizing fraud and waste.
• Assist the Country Director in overseeing
  security of DRC premises. 

• Exercise leadership and offer daily
  supervision of country procurement and logistics procedures. 
• Ensure the realization and achievement of
  the Area Performance Indicators in procurement and logistics
  department. 
• Daily supervision of the Kampala
  procurement and logistics staff and ensure their close cooperation with
  the departments for administration, finances, human resources and
  programs. 
• Analyze Supply Chain Systems i.e.
  procurement, logistics and warehousing are working together to fill orders
  and deliver goods, services on a timely basis.
• On regular basis, assess and raise with
  management procurement and logistics staffing resource needs. 
• Develop and maintain constructive and
  cooperative working relationships with colleagues and management. 
• Build capacity and train DRC Uganda staff
  in DRC procurement and logistics processes to create a better
  understanding of procedure with an aim to improve service delivery. 
• Prepare timely and accurate management
  information covering aspects of stakeholder engagement in the procurement
  process lifecycle which result in effective performance management and
  delivery of required outcomes.
• Compile and archive ad-hoc reports on
  observations concerning staff conduct/performance and use of organization’s
  assets; and DRC monthly reports on fuel, inventory, and equipment
  maintenance/repair and in stock reports.
• Actively engage in continuous professional
  development. Maintain and build capacity on DRC procurement and logistical
  processes with procurement, logistics, finance, program staff in the
  country and field offices.
• Ensure regular field support visits at
  minimum to at least 2 field offices every quarter. 

• The ideal candidate for the Danish Refugee
  Council (DRC) Country Procurement and Logistics Coordinator job placement
  should hold a Bachelor’s Degree in Procurement and Logistics. 
• Supply or the equivalent professional
  qualification in procurement and supply. 
  
• Five years of procurement and logistics
  experience in a busy organization, preferably in an NGO setting. Must
  demonstrate professional experience in legal, administrative and
  operational aspects of Procurement and Logistics. 
• Proven experience working with donor
  funded projects/ Programmes e.g.  EU,
  DfiD, SIDA, USAID, UNHCR & DANIDA among other donors.
• Experience in financial management of
  tendering processes and audits.
• Proven commitment to accountable
  practices. 
• Good and clear communication and writing
  skills in English.
• A pro-active person who is able to work
  independently and at the same time a good team-player. 
• Excellent interpersonal skills and ability
  to work independently with minimum supervision.
• Computer literate (proficiency in MS word,
  excel).
• Detail oriented.
• Experience in an emergency setting i.e.
  procurement response in an emergency surge.
• Experience in defensive driving. 
• Be a positive, mature leader with a proven
  track record of developing effective initiatives, programmes, and
  impact. 
• You thrive in managing a wide range of
  responsibilities, and can effectively communicate and lead the country
  team.
• You are an effective people manager and
  enjoy working with teams of committed staff to build collaboration and
  capacity within the Uganda programmes and building strong relationships
  with the regional team.

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