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Admin Jobs - Project Management Assistant - SSU Project - Enabel


Job Title:            Project Management Assistant - SSU Project
Organization: Enabel 
Duty Station: Kampala, Uganda
Salary: UGX 2,000,000/= to UGX 3,000,000 /=
Reports to: Finance and Contracting Co-ordinator

About US:
Enabel (Belgian development agency, formerly BTC), together with different Government Ministries, are implementing the bilateral co-operation between Uganda & Belgium.

Key Duties and Responsibilities:  
  • Ensure well-functioning and effective administrative, secretarial and office support to the project office (follow up maintenance and cleaning, internet);
  • Handle petty cash for the office and mobile money payments for agents and partners on mission;
  • Receive guests and partners, correspondence and any other office delivery;
  • Ensure systematic documentation, records keeping and/or an electronic filing system;
  • Timely and credible replenishment of requests for office imprest and its accountability;
  • Handling all communications and proper liaison between the main office and field offices and any other relevant authorities or partner;
  • Participation in preparation of quarterly project progress reports, work plans and project activities (upon request);
  • Provide logistics support to the project staff, and follow up on the overall management and maintenance of offices, assets and equipment (labelling, asset register, repairs and replacement of lost items)
  • Facilitate the editing of programme documents;
  • Prepare for meetings and ensure that there is available space for meetings as per the requests of staff;
  • Assist in the taking minutes as requested;
  • Support to necessary arrangements for missions and consultants (hotel, transport, reservation, meetings etc.);
  • Perform duties as requested by the Finance and Contracting Coordinator.


Qualifications, Skills and Experience:
  • The applicant should preferably hold a Bachelor’s Degree in Social Work and Administration, Social Sciences, Business Administration or a related discipline.
  • A minimum of three years of hands-on practical experience in Administration or Project Administration in a reputable organization, institution or company.
  • Post Graduate Qualifications in Public Administration, Procurement,
  • Office management and Social Administration is considered an additional advantage.
  • Proven knowledge and experience in daily Administration & Office Management;
  • Proven experience in Petty Cash Management;
  • Very good communication skills: both professional and interpersonal skills;
  • Very good computer skills, especially MS office programmes (Microsoft Word, Excel, Outlook and Power Point);
  • Ability to work independently and cope with stressful situations;
  • Ability to exercise a high level of integrity in handling the organizations resources (both financial and physical resources);
  • Ability to work within a big team and to remain focused in achieving the project's objectives;
  • Ability to work and easily adapt in a multi-sectoral work environment;

How to Apply:
All suitably qualified and interested applicants should send their hard copy applications including a cover letter, curriculum vitae (CV) of 4 pages maximum and copies of relevant academic documents with names of at least 3 professional referees; their emails and telephone contacts to:

The Human Resource Officer;
Enabel in Uganda,
Plot 1B Lower Kololo Terrace P.O. Box 40131, Kampala.

On-line applications to be submitted here: Click Here

Deadline: 30th March 2018 by 4pm.

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our Facebook page https://www.facebook.com/UgandanJobline


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