3 Finance Officer NGO Job Placements – Mercy Corps

Organization: Mercy Corps
Duty Station:  Uganda
About US:
Mercy Corps is an international non-profit organization which
implements high-quality, analytical development programmes in very difficult
places. Mercy Corps has been operating in Uganda since 2006. It has and
continues to implement programs in Acholi and Karamoja sub regions. Mercy Corps
is taking a community-led, market driven approach to address poverty and food
insecurity needs through interventions that get to the root causes and
contributing factors of economic vulnerability. Donors include the United
States Agency for International Development (USAID), DFID, Mastercard
Foundation, WALMART Foundation, Coca Cola Africa Foundation, US Depart of State
(DOS) /PEPFAR, ECHO and Nike Foundation.
Job Summary: The Finance
Officer is mainly responsible for assigned field office finances, compliance,
budget monitoring, reporting, resources management, coordination with others,
etc. He/she is also responsible for updating and tracking all assets and
finance files. He/she is responsible to make sure that all AAM, segregation of
duties and policies and procedures are respected as per the FFM, procurement
manual, assets mgt and other manuals/policies and procedures. Tracks contracts,
leases and procurements for the office.
Key Duties and Responsibilities:
  • Follow all Mercy Corps policies,
    procedures, grant compliance and documentation requirements.
  • Implement and Make sure all Mercy Corps
    FFM, procurement, assets management, HR policies and procedures are
  • Implement and Make sure all respective
    donors and local Gov’t rules and regulations are respected.
  • Ensure compliance with GAAPs, Ugandan and
    US law and standard accounting practice.
  • Responsible for monitoring costs as per
    the available grant and budget details and monthly budgets vs actual
  • Provide on-going orientation, training and
    support to all Mercy Corps program and finance staff on Mercy Corps and
    respective donor’s rules and regulations.
  • Review and track all grants/budget
    purchases and contracts and other commitments for the office.
  • Provide financial review for all advances,
    purchase requests, quotation analysis, purchase orders, expense reports,
    payment requests and others within his/her limit.
  • Code all expenditures following the
    standard chart of accounts, coded budget and record to the accounting
    software or recording system and send to main office for review and
    posting every week.
  • Match invoices with GRN and other required
  • Prepare weekly and monthly cash
    requirement for the office, send to main office and make sure sufficient
    cash is available for the office.
  • Manage cash and bank payments, record them
    and reconcile with bank statements and cash counts.
  • Make surprise, weekly and monthly cash
    counts and document them as per the current MC policy.
  • Reconcile bank balances with bank
    statement, all advances and send to main office with month end
    transactions and report.
  • Make sure all field level income taxes,
    withholding taxes, VAT and other taxes are withheld and paid accordingly.
  • Collect all staff timesheets, review them,
    prepare summary and send them to main office every month.
  • Participate in preparation of operating
    and grant budgets.
  • Make frequent site visits and work with
    the program team for physical check and to ensure payments are being made
    accordingly and procurements are properly made whenever necessary.
  • Maintain all donor files and ensure they
    are well labeled, fully updated with all contracts, submitted reports,
    governing clauses and all other relevant documents.
  • Be adaptable and flexible to take new
    tasks and new assignments as requested from time to time.

Qualifications, Skills and Experience: 
  • The ideal candidate for the Mercy Corps Finance
    Officer job placement should hold a Bachelor’s degree in accounting or
  • Four years of experience in grants and
    financial management and accounting.
  • Adequate understanding of donor rules and
    regulations is required.
  • Three years international NGO/PVO
    experience is preferred.
  • Strong accounting skills and experience,
    including management of the general ledger, journal entries, payroll,
    payables and balance sheet.
  • Demonstrated experience and skill with
    financial reports preparation and presentation and proven ability to
    translate technical financial data into informative reports.
  • Advanced computer skills in MS Office
    programs, particularly Excel and accounting software experience.
  • Prior management experience and strong
    organizational skills preferred.
  • Excellent oral and written English skills
  • Willing to travel regularly to Mercy Corps
    and sub grantees field offices and project sites approximately 50%.
  • Proven ability to support programmatic
    objectives with timely and meaningful financial information is essential.
  • A demonstrated ability to multi-task, meet
    deadlines and process information in support of changing program
    activities is necessary.
  • An impeccable professional standard of
    finance and procurement ethics as well as the willingness and ability to
    enforce compliance with Mercy Corps and donor policies and procedures is
How to Apply:
All suitably qualified and interested candidates should send their
E-mail applications including a cover letter clearly stating the salary
requirements, updated CV (with three professional referees), and copies of
academic qualifications/certificates addressed to the Senior HR and Legal
Manager, Mercy Corps Uganda to: ug-mcjobs@mercycorps.org
Deadline:  15th March 2018
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