2 Logistics Officer Non-profit Job Opportunities - Mercy Corps

Organization: Mercy Corps
Duty Station:  Uganda

About US:
Mercy Corps is an international non-profit organization which implements high-quality, analytical development programmes in very difficult places. Mercy Corps has been operating in Uganda since 2006. It has and continues to implement programs in Acholi and Karamoja sub regions. Mercy Corps is taking a community-led, market driven approach to address poverty and food insecurity needs through interventions that get to the root causes and contributing factors of economic vulnerability. Donors include the United States Agency for International Development (USAID), DFID, Mastercard Foundation, WALMART Foundation, Coca Cola Africa Foundation, US Depart of State (DOS) /PEPFAR, ECHO and Nike Foundation.

Job Summary: The Logistics Officer is responsible for the overall Logistics Management of the respective Office. S/he will make sure that all programs in the field are fully supported timely and accurately in all type of logistics needs. The Logistics Officer is the key person for all the Logistics arrangements, coordination. In addition, this position will be required to perform other program support logistical duties, such as arranging flights, transportation, lodging, etc… as the need arises.

Key Duties and Responsibilities:
Asset Management
  • Maintain the asset records for the field office and liaise with Head office for a centralized assets inventory
  • Ensure all the items bought that fall under Asset category according to MC Policies are properly registered on the Asset Register with all the required information
  • Maintain a softcopy and manual filing system of the Asset Register for Amudat Office
  • Liaise with all staff on Assets Management, movement and monitor if the register is properly maintained and matches with the softcopy.
  • Ensure quarterly reviews and physically crosscheck the Asset Register with the assets to ensure the asset tags are available on the assets and update the assets condition – depreciation if applicable.
Fleet Management:
  • Ensure that all vehicles are safe and road-worthy and have proper on-board vehicle documentation.
  • Maintain administrative vehicle files for each vehicle.
  • Continuous tracking of vehicle log-sheets; responsible for monthly compilation of fuel consumptions.
  • Schedule vehicle use to meet programmatic and operational needs by maintaining vehicle movement board daily. Oversee and ensure proper use of the vehicles.
  • Oversee fuel consumption purchase and tracking including coordination with gas station(s)
  • Organize regular service schedules for vehicles and maintain service schedule files.
  • Ensure major repairs are done in a timely manner.
  • Track vehicle expenses in accordance with the respective procurement policy.
  • File Monthly Vehicle Consumables sheet for each vehicle separately.
  • Order and maintain stock of spare parts and consumables.
  • Manage drivers’ leave schedules ensuring smooth operation of the fleet.
  • Coordinate with Human Resources to ensure proper tracking of drivers HR files.
  • Ensure drivers are licensed and trained.
  • Coordinate with drivers to ensure regular vehicle communications is in place.
  • Ensure security measures for vehicles such as parking, storage of keys, emergency supplies, etc.
  • Ensures that security incident reports are completed and filed including all vehicles’ related incidents.
  • Ensures that accident reports are completed and filed.
  • Responsible for oversight of vehicle rentals including tracking of leases and payments.
  • Overall responsibility of field office logistics department and serves as local security focal point
  • Ensure that the warehouse office training needs are identified and their capacity is built.
  • Conduct himself/herself professionally in such a manner so as to bring credit MercyCorps

Qualifications, Skills and Experience: 
  • The ideal candidate for the Mercy Corps Logistics Officer job placement should hold a Bachelor’s Degree in Logistics and Procurement Management, Business Management, Economics, or related field (with international NGOs is an asset)
  • A minimum of three years’ experience in logistics and procurement with strong organizational skills
  • Ability to maintain the procurement and logistics filing system,
  • Ability to interact effectively with international and national personnel
  • Adaptability to unanticipated circumstances,
  • Microsoft Office computer skills and experience with using email.
  • Ability to communicate in English and any local language
  • Proven ability to solve problems independently without supervision
  • The successful candidate will be capable of multi-tasking, rapid decision-making, have initiative, drive and a lot of energy, as well as high emotional intelligence, constructive mentoring skills and proven experience with capacity building.
  • S/he will be committed to long-term program sustainability and the delivery of high-impact activities at the community level.
  • Successful Mercy Corps team members have a strong commitment to teamwork and accountability, thrive in evolving and challenging environments, and make effective written and verbal communication a priority.

How to Apply:
All suitably qualified and interested candidates should send their E-mail applications including a cover letter clearly stating the salary requirements, updated CV (with three professional referees), and copies of academic qualifications/certificates addressed to the Senior HR and Legal Manager, Mercy Corps Uganda to: ug-mcjobs@mercycorps.org

Deadline:  15th March 2018

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our Facebook page https://www.facebook.com/UgandanJobline

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