2 Logistics Officer Non-profit Job Opportunities – Mercy Corps

Organization: Mercy Corps
Duty Station:  Uganda
About US:
Mercy Corps is an international non-profit organization which
implements high-quality, analytical development programmes in very difficult
places. Mercy Corps has been operating in Uganda since 2006. It has and
continues to implement programs in Acholi and Karamoja sub regions. Mercy Corps
is taking a community-led, market driven approach to address poverty and food
insecurity needs through interventions that get to the root causes and contributing
factors of economic vulnerability. Donors include the United States Agency for
International Development (USAID), DFID, Mastercard Foundation, WALMART
Foundation, Coca Cola Africa Foundation, US Depart of State (DOS) /PEPFAR, ECHO
and Nike Foundation.
Job Summary: The Logistics
Officer is responsible for the overall Logistics Management of the respective
Office. S/he will make sure that all programs in the field are fully supported
timely and accurately in all type of logistics needs. The Logistics Officer is
the key person for all the Logistics arrangements, coordination. In addition,
this position will be required to perform other program support logistical
duties, such as arranging flights, transportation, lodging, etc… as the need
arises.
Key Duties and Responsibilities:
Asset Management
  • Maintain the asset
    records for the field office and liaise with Head office for a centralized
    assets inventory
  • Ensure all the items
    bought that fall under Asset category according to MC Policies are
    properly registered on the Asset Register with all the required
    information
  • Maintain a softcopy
    and manual filing system of the Asset Register for Amudat Office
  • Liaise with all staff
    on Assets Management, movement and monitor if the register is properly
    maintained and matches with the softcopy.
  • Ensure quarterly
    reviews and physically crosscheck the Asset Register with the assets to
    ensure the asset tags are available on the assets and update the assets
    condition – depreciation if applicable.
Fleet Management:
  • Ensure that all
    vehicles are safe and road-worthy and have proper on-board vehicle
    documentation.
  • Maintain
    administrative vehicle files for each vehicle.
  • Continuous tracking of
    vehicle log-sheets; responsible for monthly compilation of fuel
    consumptions.
  • Schedule vehicle use
    to meet programmatic and operational needs by maintaining vehicle movement
    board daily. Oversee and ensure proper use of the vehicles.
  • Oversee fuel
    consumption purchase and tracking including coordination with gas
    station(s)
  • Organize regular
    service schedules for vehicles and maintain service schedule files.
  • Ensure major repairs
    are done in a timely manner.
  • Track vehicle expenses
    in accordance with the respective procurement policy.
  • File Monthly Vehicle
    Consumables sheet for each vehicle separately.
  • Order and maintain
    stock of spare parts and consumables.
  • Manage drivers’ leave
    schedules ensuring smooth operation of the fleet.
  • Coordinate with Human
    Resources to ensure proper tracking of drivers HR files.
  • Ensure drivers are
    licensed and trained.
  • Coordinate with
    drivers to ensure regular vehicle communications is in place.
  • Ensure security
    measures for vehicles such as parking, storage of keys, emergency
    supplies, etc.
  • Ensures that security
    incident reports are completed and filed including all vehicles’ related
    incidents.
  • Ensures that accident
    reports are completed and filed.
  • Responsible for
    oversight of vehicle rentals including tracking of leases and payments.
Other
  • Overall responsibility
    of field office logistics department and serves as local security focal
    point
  • Ensure that the
    warehouse office training needs are identified and their capacity is
    built.
  • Conduct
    himself/herself professionally in such a manner so as to bring credit
    MercyCorps



Qualifications, Skills and Experience: 
  • The ideal candidate for
    the Mercy Corps Logistics Officer job placement should hold a Bachelor’s
    Degree in Logistics and Procurement Management, Business Management,
    Economics, or related field (with international NGOs is an asset)
  • A minimum of three
    years’ experience in logistics and procurement with strong organizational
    skills
  • Ability to maintain
    the procurement and logistics filing system,
  • Ability to interact
    effectively with international and national personnel
  • Adaptability to
    unanticipated circumstances,
  • Microsoft Office computer
    skills and experience with using email.
  • Ability to communicate
    in English and any local language
  • Proven ability to
    solve problems independently without supervision
  • The successful
    candidate will be capable of multi-tasking, rapid decision-making, have
    initiative, drive and a lot of energy, as well as high emotional
    intelligence, constructive mentoring skills and proven experience with
    capacity building.
  • S/he will be committed
    to long-term program sustainability and the delivery of high-impact activities
    at the community level.
  • Successful Mercy Corps
    team members have a strong commitment to teamwork and accountability,
    thrive in evolving and challenging environments, and make effective
    written and verbal communication a priority.
How to Apply:
All suitably qualified and interested candidates should send their
E-mail applications including a cover letter clearly stating the salary
requirements, updated CV (with three professional referees), and copies of
academic qualifications/certificates addressed to the Senior HR and Legal
Manager, Mercy Corps Uganda to: ug-mcjobs@mercycorps.org
Deadline:  15th March 2018
For more of the latest jobs, please visit https://www.theugandanjobline.com or
find us on our Facebook page https://www.facebook.com/UgandanJobline

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