Earn 12m monthly as Administrative and Logistics Coordinator – Médecins du Monde France

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Job
Title:             Administrative and Logistics Coordinator
Organisation: Médecins du Monde France
Duty Station:  Uganda
Reports to: General Coordinator
Salary: 2820 Euros gross
monthly salary on 13 months
About US:
For more than 30 years, Médecins du Monde, a campaigning medical
organisation committed to international solidarity, has been caring for the
most vulnerable populations at home and abroad. It has continued to highlight
obstacles that exist in accessing health care and has secured sustainable
improvements in health-for-all policies. Those working for this independent
organisation do not solely dispense care and treatment but condemn violations
of human dignity and rights and fight to improve matters for populations living
in precarious situations. MdM currently works in more than 45 countries across all continents
where it focuses on 5 priority areas: emergency and crisis, sexual and
reproductive health, harm reduction, migrants and displaced populations (health
rights), health and environment.
Key Duties and
Responsibilities:    Under the
supervision of the General Coordinator, you have the logistics, administrative
and financial responsibility of the programmes according to MdM and donors
standards.
Finance
  • Monitor the financial system and ensure
    the development of the project and coordination budget
  • Manage the update of the monthly accounts
    and the monthly budget followup and forecast (BFFU)
  • Ensure the implementation of the
    accounting followup
  • Control and validate the monthly funds
    request prepared by the accountant
  • Propose and ensure implementation of
    financial policies and procedures
  • Supervise the preparation and submission
    of finance reports to donors
Administration
  • Manage the filing, storage and security of
    documents
  • Supervise the visa processes and
    registration of expatriate team and more generally follow matters related
    to MdM registration/licence in Uganda
  • Ensure the respect of the legal and
    administrative procedures and the compliance to Ugandan laws for all
    aspects of the mission
Human resources management
  • Follow up the recruitment/renewal
    procedures/policies
  • Contribute to the implementation of the
    internal working rules
  • Support the mission for the recruitment
    processes
  • Supervise the HR database management and
    the monthly payment of salaries
  • Be in charge of the construction and
    follow up of the mission’s training plan and ensures that annual
    appraisals are done
  • Train, coach and support the national
    administrative and logistics managers
Logistics
  • Ensure the respect of MdM and donor’s
    procurement procedures (especially for drugs and medical supplies),
    elaborate and supervise purchase strategy
  • Supervise a secured and adapted storage of
    drugs and medical supplies
  • Participate to the identification of
    infrastructures, equipment, materials and suppliers
  • Supervise the safety and maintenance of
    premises (offices and guesthouses)
  • Implement process/policies, rules and
    logistical tools
  • Implement and supervise the logistic
    aspects of the security pack in collaboration with the GenCo
  • Follow up the security context and
    supervise the security of transport



Qualifications, Skills and
Experience:
  • Three years of working experience in a
    humanitarian context as support services coordinator or logadmin
    coordinator
  • Experiences as log manager and/or admin
    manager will also be valued
  • Capacity building experience is a must
  • Experience with ECHO contracts would be an
    asset
  • Good ability to work quickly, under
    pressure, and with short deadlines
  • Good ability to manage priorities and to adapt
    them daily according to the context
  • Excellent computing skills (Word, Excel,
    SAGA)
  • Good communication and problem solving
    skills
  • Ability to listen and share decisions
  • Ability to work under a minimum of
    supervision
  • Driving licence would be an asset
  • Languages: Fluent English. French would be
    an asset
How to Apply:
All qualified candidates should apply online at the link below.
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